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UNIVERSITY POLICY LIBRARY
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Finance
Accounting and Financial Oversight
Budget
Cash Management and Investments
Equipment and Inventory
Procurement and Payment
Travel
Miscellaneous
Accounting and Financial Oversight
Agency Funds
Establishment and Use of Agency Funds
Charging of Facilities and Administrative/Indirect Costs to Sponsored Projects
Charging Facilities and Administrative (Indirect) Costs to Sponsored Projects
Requesting Facilities and Administrative (Indirect) Cost Reductions
Sharing Indirect Cost Recovery Among Collaborating Colleges/Intercollegiate Centers/University-wide Centers
Classifying and Recording Sponsorships for University-Hosted Events/Activities
Handling Sponsorships and Correlating Registrations
Documenting Financial/Accounting Transactions
Effort Certification
Effort Certification for Certifiers
Documenting Effort Outside of ECRT
Financial Transaction Approvals and Routing
Guidelines for Approvals and Routing of Financial Transactions
EFS Approver Expectations and Issue Resolution
Fixed Price Contracts, Including Clinical Trials
Fixed Price and Fixed Fee Contract - Closeouts
Clinical Trial (Industry-Sponsored) Research Agreements and Payments
General Accounting
Non-Monetary Financial Transactions
University Accounting and Reporting
Managing Billings to and Receivables from External Customers
Creating a Billing
Collection and Write-off of Outstanding Receivables
Establishing Non-Sponsored Programs for Uncollectible Costs on Sponsored Projects
Moving Uncollectible Costs to Non- Sponsored Programs
Receiving Payment
Managing Program Income Earned on Sponsored Projects
Handling Program Income at Proposal Time
Handling Program Income During the Project Period
Handling Program Income at Project Closeout
Managing University Capital Equipment
Capital Equipment Acquisition: Donations
Capital Equipment Acquisition: External Transfer
Capital Equipment Acquisition: Furnished by a Sponsor
Capital Equipment Acquisition: ISO Capital Equipment Purchases
Capital Equipment Acquisition: Purchase
Capital Equipment Administration: Federal Reporting and Compliance
Capital Equipment Administration: Off-Campus Use
Capital Equipment Administration: Transfers
Capital Equipment Disposals: Donating
Capital Equipment Disposals: Selling Capital Equipment Purchased with Sponsored Funds from NSF Grants, NIH Grants or Non-Federal Grants
Capital Equipment Disposals: Selling Capital Equipment Purchased with Sponsored Funds (does not include NSF Grants, NIH Grants and Non-Federal Grants)
Capital Equipment Disposals: Scrap, Recycle or Cannibalize
Capital Equipment Disposals: Selling Capital Equipment Assets to External Entities or Employees
Capital Equipment Disposals: Trade-In
Capital Equipment Disposals: Transfer to Another Institution
Offering Cost Sharing (including Matching and In-Kind Contributions) on Sponsored Projects
Handling Cost Sharing (including Matching and In-Kind Contributions) After Award Acceptance
Including Cost Sharing (including Matching and In-Kind Contributions) in Proposal
Processing Accounting Transactions
Originating Accounting Transactions
Adjusting/Correcting Non-Payroll Accounting Transactions on Non-Sponsored Accounts
Adjusting/Correcting Non-Payroll Accounting Transactions on Sponsored Projects
Adjusting/Correcting Payroll Accounting Transactions on Non-Sponsored Accounts
Adjusting/Correcting Payroll Accounting Transactions on Sponsored Projects
Financial Recording of Deposits for Use of University Property
Non-Monetary Financial Transactions
University Accounting and Reporting
Reconciling and Verifying General Ledger Accounts and Other Financial Information
Reviewing and Verifying Revenue, Expenditures, and other Financial Reports
Non-Monetary Financial Transactions
University Accounting and Reporting
Selling Goods and Services to External Customers
Conducting External Sales Activity
Establishing an External Sales Accounting Structure
Establishing External Sales Rates
Establishing External Sales Agreements (Contracts)
Unrelated Business Income Tax Procedures, and Collecting and Remitting Minnesota Sales Tax on External Sales Transactions
Selling University-Developed Software and Services
Selling Goods and Services to University Departments
Obtaining Approval to Conduct Internal Sales Activity
Establishing an Internal Sales Accounting Model
Establishing Internal Sales Rates
Unit Review of Internal Sales Activity
Internal Sales Office Review of Internal Sales Activity
Capital Equipment Acquisition: ISO Capital Equipment Purchases
Utilizing University of Minnesota Bank Accounts
Obtaining a University of Minnesota Bank Account
Discontinuing Use of a University of Minnesota Bank Account
Closing an International Bank Account
Related Board of Regents Policies
Direct Sales of Goods and Services
Internal Control
Budget
Assessing Units for Institutional Business Systems
Planning and Charging of the Enterprise Assessment
Budget Development and Oversight for Current Non-Sponsored Funds
Budget Oversight for Current Non-Sponsored Funds
Funding and Approvals of Capital Projects
Managing In-Kind Donations on Capital Projects
Related Board of Regents Policies
Central Reserves Fund
Cash Management and Investments
Accepting and Depositing University Revenue
Preparing the Deposit
Making a Deposit at a Bursars office
Making a Deposit at a Bank
Making a Deposit at a Depository Drop Box
Making a Deposit Using Courier Pick-up
Making a Foreign Currency Check Deposit at a Bursars office
Bank Lockbox Deposits
EFT Deposits Denominated in US Dollars
EFT Deposits Denominated in a Foreign Currency
Accepting Revenue Via Payment Cards
Obtaining Approval to Accept Payment Cards
Managing Payment Card Accounts
Requesting Changes to Payment Card Accounts
Closing Payment Card Accounts
Accessing UWide Banking Services
Establishing Change and Miscellaneous Payment Funds
Participating in a University Investment
Selecting an Investment Pool Option
Establishing an Investment Account
Making a Deposit or Withdrawal of Funds from an Investment Account
Changing an Income Distribution Allocation for an Investment Account
Utilizing University of Minnesota Bank Accounts
Obtaining a University of Minnesota Bank Account
Discontinuing Use of a University of Minnesota Bank Account
Closing an International Bank Account
Related Board of Regents Policies
Central Reserves Fund
Debt Transactions
Endowment Fund
Investment Functions
Investment of Reserves
Equipment and Inventory
Managing University Capital Equipment
Capital Equipment Acquisition: Donations
Capital Equipment Acquisition: External Transfer
Capital Equipment Acquisition: Furnished by a Sponsor
Capital Equipment Acquisition: ISO Capital Equipment Purchases
Capital Equipment Acquisition: Purchase
Capital Equipment Administration: Federal Reporting and Compliance
Capital Equipment Administration: Off-Campus Use
Capital Equipment Administration: Transfers
Capital Equipment Disposals: Donating
Capital Equipment Disposals: Selling Capital Equipment Purchased with Sponsored Funds from NSF Grants, NIH Grants or Non-Federal Grants
Capital Equipment Disposals: Selling Capital Equipment Purchased with Sponsored Funds (does not include NSF Grants, NIH Grants and Non-Federal Grants)
Capital Equipment Disposals: Scrap, Recycle or Cannibalize
Capital Equipment Disposals: Selling Capital Equipment Assets to External Entities or Employees
Capital Equipment Disposals: Trade-In
Capital Equipment Disposals: Transfer to Another Institution
Procurement and Payment
Accounts Payable: Paying Non-Payroll Expenses
Depositing Supplier Reimbursement Checks
Making Payments Using Single Payment Supplier Numbers
Business Expenses
Applying for Expense Reimbursement
Cash Advances
Requesting and Reconciling a Cash Advance
Managing University Records and Information
Retention of University Records
Destruction of University Records
Paying Human Subjects and Maintaining Confidentiality and 1099 Reporting
Paying Human Subjects Directly
Making Payments to a Third Party
Making Payments Using Single Payment Supplier Numbers
Making Payments Using Prepaid Debit Cards
Purchasing a Professional Service
Purchasing a Professional Service
Establishing a Basis for Supplier Selection and Price, and Assuring a Reasonable Price
Administering Contracts for the Purchase of Goods and Services
Requesting a New Supplier or Changing an Existing Supplier
Purchasing Goods and Services
Purchasing Goods and Services
Requesting a New Supplier or Changing an Existing Supplier
Using the University Procurement Card
Applying for the Procurement Card
Verification and Approval of Procurement Card Activity
Change Procurement Card Status
Dispute Process
Related Board of Regents Policies
Purchasing
Targeted Business, Urban Community Economic Development, and Small Business Programs
Wage Rates for Contractors
Travel
Cash Advances
Requesting and Reconciling a Cash Advance
Relocating Employees
Paying for Appointee's Moving Expenses
Traveling on University Business
Applying for Expense Reimbursement
Registering International Travel (Faculty and Staff)
Using the University Travel Card
Applying for the University Travel Card
Reconciliation and Approval of Travel Card Activity
Change in University Travel Card Status
Dispute Process for University Travel Cards
Making University Tax Exempt Purchases
Using Vehicles for University Business
Renting or Leasing a Vehicle for University Business
Managing Permanently Assigned University Vehicles
Reporting Accidents involving University Vehicles
Use of Personal Vehicles for University Business
Miscellaneous
Accepting and Managing Gifts
Processing Gifts at the Foundations
Requesting Disbursements from the Foundations
Alcoholic Beverage Sales and Service, and Venue Liquor Licensing
Applying for Alcohol License
Purchase and Handling of Alcoholic Beverages at Licensed Venues
Hospitality and Entertainment of Non-Employees
Applying for Expense Reimbursement
Property and Liability Insurance
Reporting Accidents and Claims
Related Board of Regents Policies
Foundations At The University
Gift Solicitation and Acceptance
Tuition and Fees
Finance
Policy News
Policies Under Review
Recently Updated Policies
