ADMINISTRATIVE PROCEDURE

Receiving Payment

Introduction

The University of Minnesota receives payments from external customers via: check, electronic funds transfer, credit/debit card or cash. The procedure varies depending on the type of receivable and system.

Payments received for Non-sponsored receivables billed through the Enterprise Financial System (EFS)

Payment via Check

The invoice sent from EFS directs the customer to submit payment along with the remittance coupon to the University's bank lockbox for processing.

In the event that a payment for an EFS invoice is directed to the department rather than the University's lockbox, the department sends the payment via US Mail to the lockbox address listed below:

Regents of the University of Minnesota
NW 5960
PO Box 1450
Minneapolis, MN 55485-5960
Electronic Funds Transfer (EFT)

The invoice sent from EFS includes instructions to make an electronic funds transfer (ACH or Wire Transfer).

If a department receives remittance information from a customer, the department sends the information to: arpaymnt@umn.edu.

Credit/Debit Card

The invoice sent from EFS includes instructions to make a credit/debit card payment. Customers may use https://pay.umn.edu to make their payments. In order to maintain security of customer's credit card data, Departments must NOT use this web site to assist customers. If customers need assistance with a credit/debit card payment, the customer should call Accounts Receivable Services at 612-625-2392.

Cash

If a department receives currency/coin for payment of an EFS invoice, the department should complete a Departmental Deposit using reference code AR. This is an exception process. Contact Accounts Receivable Services for specific instructions at arpaymnt@umn.edu.

Payments received for Sponsored receivables billed through EFS

Payment via Check

The invoice sent from EFS directs the sponsor to submit payment to the University's bank lockbox for processing.

In the event that a payment for an EFS invoice is directed to the department rather than the University’s lockbox, the department sends the payment via US Mail to the lockbox address listed below:

Regents of the University of Minnesota
NW 5957
PO Box 1450
Minneapolis, MN 55485-5957
Electronic Funds Transfer (EFT)

For instructions to make an electronic funds transfer (ACH or Wire Transfer) send an email to deliver@umn.edu.

If a department receives remittance information from a customer it should be sent to: deliver@umn.edu.

Credit/Debit Card

Currently the University doesn’t accept credit/debit card payments for sponsored receivables, except in rare special situations. If customers need assistance with a credit/debit card payment, the customer should call Accounts Receivable Services at 612-625-2392.

Payments received for Non-sponsored receivables billed using approved department system

Department is responsible for depositing receipts following Administrative Policy: Accepting and Depositing University Revenue or Accepting Revenue Via Payment Cards.

Department records payment in subsidiary system and ensures that EFS General Ledger accurately reflects all financial activity created in the subsidiary system.

Document Feedback