Recently Updated Policies

Comprehensive Review Revisions: 

1. Policy: Clarified and modified policy statement section; further defined Acceptable Use responsibilities; new definitions for authentication credentials, excessive use, security controls replaces security measures. 
2. Clarified definition of Information Technology Resources (IT Resources). 
3. Updated Appendices. 
4. Removed Appendix: E-mail and Protected Health Information from the AUP Policy. This appendix is owned by the governing Protected Health Information Policy and linked under the Related Appendix section of this policy. 
5. Renamed Use of Personally Owned Mobile Devices for University Business Appendix to Use of Personal IT Assets for University Business

Comprehensive Review. Minor Revisions to align policy with latest Board of Regents Policy and law. Retired procedures that duplicate information available elsewhere. Clarified what actions to take when sharing information. Added language about disciplinary action and about Parent and Guest Access.

<p>Comprehensive Review. Updated FAQs to reflect current practices and add information on student researchers. Made updates to comply with anticipated federal funding regulation changes. Changed "will" to "may" in procedures to reflect current practice.</p>

New Policy: Combined Administrative Policies: Using the University Procurement Card and Using the University Travel Card policies into one policy; Raising single transaction limit from $2,500 to $5,000 and monthly limit from $10,000 to $15,000; Changing PCard reconciliation from 30 days to 60 days (both corporate cards and OOP all the same); Remove requirement of signatures on receipts (if cardholders uses My Wallet or Service Request to FinOps); Add expenses submitted after 60 days may be reported as taxable income to the cardholder.

Combining the two policies into one to make it easier for employees to determine what kind of card they need and to streamline the requirements for using the card. In conversations with the Tax Management Office it was determined that we weren't meeting all of the requirements of the University's Accountable Plan so it was decided that we needed to update policy and begin to reports expenses submitted late as taxable income.

The purpose of the administrative policy Student Services Fee is to outline the non-governance level elements of the Student Services Fee that are not addressed within the Tuition and Fees Board of Regents policy. The administrative policy provides rationale for the purpose of the fee, how and to whom it is assessed, identifies unallowable uses, and defines a set of common procedures that all campus will utilize when administering the fee.

In the last legislative session, several updates were made to ESST. As a result, there are a few changes that need to be made to the ESST policy to comply with the law. As the changes to the law are already in effect.

New policy. To provide guidance when working on research related to Tribal Nations/Indigenous Peoples.

1. This policy implements the University’s right to require a student to withdraw in extraordinary circumstances, when these commitments are jeopardized or threatened because the University does not have the resources to ensure the student’s health and well-being.
2. The policy includes a training element, a procedure for withdrawal and reinstatement, as well as an FAQ and appendix for student support persons.
3. While we expect this policy will be used in extremely rare situations, the situations where the policy is needed necessarily are high-risk situations where a student poses a substantial risk to self or others.

1. The purpose of the administrative policy Student Services Fee is to outline the non-governance level elements of the Student Services Fee that are not addressed within the Tuition and Fees Board of Regents policy. The administrative policy provides rationale for the purpose of the fee, how and to whom it is assessed, identifies unallowable uses, and defines a set of common procedures that all campuses will utilize when administering the fee.
2. The creation of this policy is taking place at the same time as review of the Board of Regents Policy: Tuition and Fees and Student Services Fee, which are being combined.
3. The policy also provides a baseline, or minimum standard, for assessing the fee on all campuses in the system. This allows for consistency among campuses and in the experiences of students and departments who benefit from the funds.
4. Beyond the baseline standard, campuses have the autonomy to determine procedures that work for their particular campus and student population.