University of Minnesota  Procedure

Depositing Supplier Reimbursement Checks

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Questions

Please use the contact section in the governing policy.

Table of Contents

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Purpose

A supplier check compensates the University for an erroneous expense or a duplicate payment.

Processing a reimbursement check from a supplier ensures that the supplier account is correctly updated, the expense chartstring accurately reports the expenses and, when applicable, sponsors are provided reimbursements.  The process for depositing and recording a supplier check is dependent on whether the expense was charged to a sponsored project or a non-sponsored chartstring.

Exclusions

  • Cash Advances
  • Loan Repayments or Program Income
  • Refunds of employee expense overpayments.
  • Supplier Rebates

Contact Accounting Services at [email protected] if you have questions regarding a supplier check.

Frequency

Deposits must be recorded as soon as possible upon receipt of a check.