Depositing Supplier Reimbursement Checks

Purpose

A supplier check compensates the University for an erroneous expense or a duplicate payment.

Processing a reimbursement check from a supplier ensures that the supplier account is correctly updated, the expense chartstring accurately reports the expenses and, when applicable, sponsors are provided reimbursements.  The process for depositing and recording a supplier check is dependent on whether the expense was charged to a sponsored project or a non-sponsored chartstring.

Exclusions

• Cash Advances
• Loan Repayments or Program Income
• Refunds of employee expense overpayments.
• Supplier Rebates

Contact Accounting Services at [email protected] if you have questions regarding a supplier check.

Frequency

Deposits must be recorded as soon as possible upon receipt of a check.