Use of Personal Vehicles for University Business

Use of Personal Vehicle

Departments may authorize faculty, staff, or students to use a personal or other private vehicles for University business in compliance with Administrative Policy: Using Vehicles for University Business.

Drivers are prohibited from the handheld use of mobile devices in a personal vehicle on University business, as outlined in Administrative Policy: Using Vehicles for University Business.

Department Authorization

Departments may authorize the use of a personal vehicle for University business when the cost and convenience are acceptable.

Employees are responsible for ensuring they meet eligibility requirements found in Administrative Policy: Using Vehicles for University Business prior to using a personal vehicle for University business.

Accident deductibles, tickets, violations, fines from unpaid tolls, etc. incurred by faculty, staff, or students while using a personal vehicle for University business are the responsibility of the driver.

In the case of an accident, the driver/vehicle's personal auto liability policy will respond on a primary basis until the policy limits are exhausted; the University's auto insurance covers the excess.

  • The University is not responsible for any physical damage to an employee's vehicle.
  • The driver/vehicle's personal auto insurance provides primary insurance with minimum liability coverage of $100,000 per person/$300,000 per incident.
  • Employees should have their own collision and comprehensive physical damage coverage.
  • The employee bears the expense of any personal auto policy deductibles.

Mileage Reimbursement

Mileage accrued by private vehicles will be paid in accordance with Administrative Appendix: Mileage Reimbursement

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