Use of Personal Vehicles for University Business

Use of Personal Vehicle

Departments may authorize faculty, staff, or students to use a personal or other private vehicles for University business in compliance with Administrative Policy: Using Vehicles for University Business.

Drivers are prohibited from the handheld use of mobile devices in a personal vehicle on University business, as outlined in Administrative Policy: Using Vehicles for University Business.

Department Authorization

Departments may authorize the use of a personal vehicle for University business when the cost and convenience are acceptable.

Employees are responsible for ensuring they meet eligibility requirements found in Administrative Policy: Using Vehicles for University Business prior to using a personal vehicle for University business.

Accident deductibles, tickets, violations, fines from unpaid tolls, etc. incurred by faculty, staff, or students while using a personal vehicle for University business are the responsibility of the driver.

In the case of an accident, the driver/vehicle's personal auto liability policy will respond on a primary basis until the policy limits are exhausted; the University's auto insurance covers the excess.

• The University is not responsible for any physical damage to an employee's vehicle, unless that damage to the vehicle is direct result of University negligence
  • The auto liability insurance applicable to any owned or borrowed vehicles used for university business is primary and must provide minimum limits of $100,000 per claim, $300,000 per occurrence combined property damage/bodily injury.
• Employees should have their own collision and comprehensive physical damage coverage.
• The employee bears the expense of any personal auto policy deductibles.

Mileage Reimbursement

Mileage incurred by private vehicles will be paid in accordance with Administrative Policies: Traveling on University Business or Business Expenses.