Printed on: 12/08/2019. Please go to http://policy.umn.edu for the most current version of the Policy or related document.
University of Minnisota  Procedure

Use of Personal Vehicles for University Business

Administrative Procedure

Use of Personal Vehicle

Departments may authorize faculty, staff, or students to use a personal or other private vehicles for University business in compliance with Administrative Policy: Using Vehicles for University Business.

Drivers are prohibited from the handheld use of mobile devices in a personal vehicle on University business, as outlined in Administrative Policy: Using Vehicles for University Business.

Department Authorization

Departments may authorize the use of a personal vehicle for University business when the cost and convenience are acceptable.

Employees are responsible for ensuring they meet eligibility requirements found in Administrative Policy: Using Vehicles for University Business prior to using a personal vehicle for University business.

Accident deductibles, tickets, violations, fines from unpaid tolls, etc. incurred by faculty, staff, or students while using a personal vehicle for University business are the responsibility of the driver.

In the case of an accident, the driver/vehicle's personal auto liability policy will respond on a primary basis until the policy limits are exhausted; the University's auto insurance covers the excess.

  • The University is not responsible for any physical damage to an employee's vehicle.
  • The driver/vehicle's personal auto insurance provides primary insurance with minimum liability coverage of $100,000 per person/$300,000 per incident.
  • Employees should have their own collision and comprehensive physical damage coverage.
  • The employee bears the expense of any personal auto policy deductibles.

Mileage Reimbursement

Mileage accrued by private vehicles will be paid in accordance with Administrative Appendix: Mileage Reimbursement

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