Records and Information Management Program
The University of Minnesota maintains a Records and Information Management (RIM) program within the Data Access and Privacy Office. The University’s Records Manager assists University staff to create, maintain, manage and eventually destroy records and information that is no longer needed or valuable to the University. This is done by creating record retention schedules which are based on legal, administrative, fiscal and historical requirements or regulations.
Records Retention. University units are responsible for utilizing the University record retention schedules to manage their information. Units must maintain the records for the period specified on the record retention schedules.
Records Disposition. University units should destroy information and records once the retention period has been met. University units must follow destruction guidelines when destroying University records.
NOTE: Any records or information that are part of pending or current litigation may not be destroyed, regardless of the record retention schedule. Contact the Office of General Counsel if there are questions about the status of a case.
Reason for Policy
A records and information management program ensures that information is kept and maintained according to legal, fiscal, administrative and historical needs. The program also ensures that records are properly destroyed to protect privacy interests when no longer needed.