Printed on: 09/22/2020. Please go to for the most current version of the Policy or related document.
University of Minnisota  Appendix

Examples of Public, Private and Confidential Information

Appendix to Policy


Employee Information

  • Name
  • Email Address
  • Employee ID number
  • Salary
  • Gross pension
  • Value and nature of fringe benefits
  • Expense reimbursements
  • Job titles
  • Job description
  • Education and training
  • Previous work experience
  • First and last employment
  • Existence and status of complaints
  • Terms of buy-out agreements
  • Final disposition of disciplinary action
  • Work location
  • Work phone number
  • Badge number
  • Honors and awards received
  • Payroll time sheets

Student Directory information

The following information is Public, unless the student has requested non-disclosure (suppress).

  • Name
  • Address
  • Electronic (e-mail) address
  • Telephone number
  • Dates of enrollment
  • Enrollment status (full/part time, not enrolled)
  • Major
  • Adviser
  • College
  • Class
  • Academic awards and honors
  • Degree received


  • Financial data on public sponsored projects
  • Course offerings
  • Invoices and purchase orders
  • Budgets


Employee Information

  • Social security number
  • Birth date
  • Home phone number
  • Home address
  • Health information
  • Passwords
  • Parking leases
  • Gender
  • Ethnicity
  • Citizenship
  • Citizen visa code
  • Veteran and disability status
  • Promotion and Tenure Packets

Student Information

All student education record information that is personally identifiable, other than student directory information. This includes:

  • Grades
  • Courses taken
  • Course Schedule
  • Test scores
  • Advising records
  • Educational services received
  • Disciplinary actions
  • Student ID Number
  • Evaluative Information
  • Disciplinary actions
  • Ethnicity and Gender
  • Student financial aid, billing, and student account information


  • Trade secrets, including some research activities
  • Anonymous donors
  • Credit card numbers
  • Security Information

If you have been asked for information and are not sure if you can share it or not, contact the Records and Information Management Office.

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