Examples of Public, Private and Confidential Information

Public

Employee Information

• Name
• Email Address
• Employee ID number
• Salary
• Gross pension
• Value and nature of fringe benefits
• Expense reimbursements
• Job titles
• Job description
• Education and training
• Previous work experience
• First and last employment
• Existence and status of complaints
• Terms of buy-out agreements
• Final disposition of disciplinary action
• Work location
• Work phone number
• Badge number
• Honors and awards received
• Payroll time sheets

Student Directory information

The following information is Public, unless the student has requested non-disclosure (suppress).

• Name
• Address
• Electronic (e-mail) address
• Telephone number
• Dates of enrollment
• Enrollment status (full/part time, not enrolled)
• Major
• Adviser
• College
• Class
• Academic awards and honors
• Degree received

Other

• Financial data on public sponsored projects
• Course offerings
• Invoices and purchase orders
• Budgets

Private/Non-Public

Employee Information

• Social security number
• Birth date
• Home phone number
• Home address
• Health information
• Passwords
• Parking leases
• Gender
• Ethnicity
• Citizenship
• Citizen visa code
• Veteran and disability status
• Promotion and Tenure Packets

Student Information

All student education record information that is personally identifiable, other than student directory information. This includes:

• Grades
• Courses taken
• Course Schedule
• Test scores
• Advising records
• Educational services received
• Disciplinary actions
• Student ID Number
• Evaluative Information
• Disciplinary actions
• Ethnicity and Gender
• Student financial aid, billing, and student account information

Other

• Trade secrets, including some research activities
• Anonymous donors
• Credit card numbers
• Security Information

If you have been asked for information and are not sure if you can share it or not, contact the Records and Information Management Office.