Printed on: 01/30/2023. Please go to policy.umn.edu for the most current version of the document.
University of Minnesota  Appendix

Examples of Public, Private and Confidential Information

If you have been asked for information and are not sure if you can share it or not, contact the Data Access and Privacy Office.

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Governing Policy

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Public

Employee Information

  • Name
  • Email address
  • Employee ID number
  • Salary
  • Gross pension
  • Value and nature of fringe benefits
  • Expense reimbursements
  • Job titles
  • Job description
  • Education and training
  • Previous work experience
  • First and last dates of employment
  • Existence and status of complaints
  • Terms of buy-out agreements
  • Final disposition of disciplinary action
  • Work location
  • Work phone number
  • Honors and awards received
  • Payroll time sheets
  • Data voluntarily shared by an employee, i.e. non-University personal cellular telephone numbers listed in an employee’s email signature block

Student Directory information

The following information is Public, unless the student has requested non-disclosure (suppress).

  • Name
  • Dates of enrollment
  • Enrollment status (full/part time, not enrolled)
  • Major
  • Adviser
  • College
  • Class
  • Academic awards and honors
  • Degree received
  • For students appointed as fellows, assistants, graduate, or undergraduate hourly employees, directory information will also include their title, appointing department or unit, appointment dates, duties, and percent time of the appointment.

Other

  • Financial data on public sponsored projects
  • Course offerings
  • Invoices and purchase orders
  • Budgets

Private/Non-Public

Employee Information

  • Social security number
  • Birth date
  • Home phone number
  • Home address
  • Health information
  • Passwords
  • Parking leases
  • Gender
  • Ethnicity
  • Citizenship
  • Citizen visa code
  • Veteran and disability status
  • Promotion and tenure packets

Student Information

All student education records information that is personally identifiable, other than student directory information. This includes:

  • Addresses
  • Electronic (e-mail) address
  • Telephone number
  • Grades
  • Courses taken
  • Course schedule
  • Test scores
  • Advising records
  • Educational services received
  • Disciplinary actions
  • Student ID number
  • Evaluative information
  • Disciplinary actions
  • Ethnicity and gender
  • Student financial aid, billing, and student account information
  • Health information

Other

  • Trade secrets, including some research activities
  • Anonymous donors
  • Credit card numbers
  • Security information