
Applying for Alcohol License
Administrative Procedure
NOTE: For Fiscal Year 2013, applications are due to the Alcohol License Oversight Committee (ALOC) by April 1, 2013.
Applying for an alcohol license [effective July 1, 2013]
Prior to completing an application, units should review the corresponding procedure: Purchase and Handling of Alcoholic Beverages at Licensed Venues to understand the guidelines and obligations.
- Units must complete the University's Form UM 1784: Application for Alcohol License which requires the following information:
- the unit's intended use of the alcohol license, including:
- how the issuance of the license will contribute to the stewardship, development, and outreach opportunities for the University;
- how the issuance of the license will further the mission of the department; and
- how the sale and service of alcoholic beverages in the licensed venue will provide a significant revenue benefit to the operating unit or venue;
- the source of funds that will be used for the license fee; and
- the measures the department will have in place to address health and safety compliance including food safety and security.
- the unit's intended use of the alcohol license, including:
- The completed application must be signed by the unit's dean or department head and the chancellor, vice president, provost or the senior vice president prior to submission to the ALOC.
- The completed applications must be submitted to the ALOC at bowma003@umn.edu by December 1 of each year.
- The ALOC will evaluate the application and forward a recommendation to the President's Office.
- The President's Office will make the final determination as to whether or not to forward a recommendation to the Board of Regents for approval.
- The ALOC will notify units of the status of their application prior to consideration by the Board of Regents.
Requesting renewal of an alcohol license
- Licensure is granted by the State for a period of one year. Units are required to complete the University's Application for Alcohol License Review/Renewal form every three years.
- The completed renewal form must be received by the ALOC no later than December 1 of the year of preceding the review.
- The ALOC will evaluate the Application for Alcohol License Review/Renewal form on factors including, but not limited to:
- frequency and volume of events/usage;
- ongoing justification of the programmatic or business need for the license;
- whether the sale and service of alcoholic beverages from the previous years could have been effectively managed through the use of an Authorized Caterer;
- efficacy of structure in place to support the sale and service of alcohol (e.g., inventory control, security measures); and
- efficacy of controls in place to prevent sale of alcoholic beverages to minors.
- The ALOC will notify units of the outcome of the licensure review/renewal process.
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