Printed on: 12/09/2018. Please go to http://policy.umn.edu for the most current version of the Policy or related document.
Procedure

Requesting Disbursements from the Foundations

Administrative Procedure

Foundations and the University have a fiduciary responsibility to safeguard the gifts they receive and ensure the gifts are used for the purpose intended by the donor. Gifts are deposited into a designated fund at the Foundations for purposes specified by the donor.

The University expends their funds through the University’s Enterprise Financial System (EFS) Chartfield Strings University units can request the Foundations to reimburse them for qualified expenses based on the donor intent. 

Request for Disbursements from the University of Minnesota Foundation

To request funds from the University of Minnesota Foundation for deposit into an Enterprise Financial System (EFS) Chartfield String(s), an EFS invoice/bill must be submitted to the Foundation.

Go to the Controller’s Office Training Documentation to access the Create Bills Reference Manual (pdf) and specifically the section on Special Billing: University of Minnesota Foundation Transfers (page 39).

The EFS invoice/bill must be signed by an authorized signer and submitted to UMFxEFS@umn.edu for review, approval, and processing by the University of Minnesota Foundation.  Bills received by the 15th of the month will be paid the 1st of the next month.

Request for Disbursements from the Minnesota Landscape Arboretum Foundation

To request funds from the Minnesota Landscape Arboretum Foundation, an invoice/bill must be submitted to the Minnesota Landscape Arboretum Foundation.  Mail invoice/bill to:

Minnesota Landscape Arboretum Foundation
3675 Arboretum Drive
Chaska, MN 55318

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