Printed on: 06/27/2019. Please go to http://policy.umn.edu for the most current version of the Policy or related document.
ADMINISTRATIVE POLICY

Resolving Alleged Student Conduct Code Violations

Responsible University Officer(s):

  • Executive Vice President and Provost

Policy Owner(s):

  • Executive Vice President and Provost
  • Sharon Dzik

Date Revised:

Jan 22, 2019

Effective Date:

Mar 1, 2008

POLICY STATEMENT

Each campus will develop and maintain fair processes for resolving complaints against students and student groups under Board of Regents Policy: Student Conduct Code. These processes will emphasize student development through understanding and accepting responsibility for personal behavior, while protecting community interests and due process. Each campus's disciplinary process will

  • provide fair notice to students of alleged violations of Board of Regents Policy: Student Conduct Code;
  • provide privacy in accordance with applicable state and federal laws.
  • provide access to at least one advisor throughout the disciplinary process as permitted by campus procedures;
  • provide timely notice of any meeting or proceeding
  • provide the range of possible sanctions;
  • encourage informal resolution of alleged violations without the need for a hearing;
  • permit students the opportunity for a formal hearing upon request;
  • provide timely and equal access to information that will be used during disciplinary hearings;
  • provide prompt and fair resolution;
  • provide for a preponderance of the evidence (i.e., more likely than not) standard of proof throughout the disciplinary process;
  • provide one campus-wide appeal of a finding of violation of the Code;

In addition to the previous elements of the process, for cases involving alleged violations of sexual assault, sexual harassment, stalking, or relationship violence, each campus's disciplinary process will also

  • be conducted by officials who receive annual training on the issues related to sexual assault, sexual harassment, stalking, and relationship violence, on how to conduct an investigation, and on how to conduct a hearing process that protects the safety of all parties and promotes accountability;
  • provide equitable access to a formal hearing and to a campus-wide appeal by both the respondent and the complainant;
  • allow equitable access to at least one advisor at meetings and hearings throughout the disciplinary process for both the complainant and the respondent; and
  • provide to both the respondent and the complainant simultaneous written notice of:
    • the results of any disciplinary proceeding;
    • the procedure for the respondent and the complainant to appeal the results of the disciplinary proceeding;
    • the final results after appeal.

Each system campus will provide a hearing body (comprising a hearing panel or hearing officer) to conduct hearings requested by students and student groups. The hearing body may differ depending on the nature of the alleged violation and the college/campus of which the student is enrolled. Specifically, individual colleges may establish their own hearing body to determine responsibility related to intra-college cases of scholastic dishonesty (that is, cases that involve the college's student within the college's own course).

This Administrative Policy only applies where a sanction is sought for an alleged violation of Board of Regents Policy: Student Conduct Code. Professional and graduate programs may have their own supplemental codes to address additional behavioral requirements in their programs. Likewise, certain administrative programs, such as housing and residential life, student activities offices, and learning abroad offices, may establish and apply their own codes of conduct and hearing procedures. If sanctions are sought for an alleged violation of Board of Regents Policy: Student Conduct Code, then the hearing procedures must comply with the requirements of this policy.  

REASON FOR POLICY

This administrative policy implements Board of Regents Policy: Student Conduct Code. It provides a framework for each campus to resolve complaints about violations of Board of Regents Policy: Student Conduct Code.

PROCEDURES

FORMS/INSTRUCTIONS

APPENDICES

FREQUENTLY ASKED QUESTIONS

CONTACTS

SubjectContactPhoneEmail
Primary Contact(s) Sharon Dzik, Director of the Office for Community Standards 612-624-6073 sdzik@umn.edu
General Questions Twin Cities Office for Community Standards (OSC) 612-624-6073 sdzik@umn.edu

Campus Contacts

CampusContactPhoneEmail
Crookston Lisa Samuelson, Interim Associate Vice Chancellor 218-281-8507 samu026@crk.umn.edu
Duluth Katie Jackson, Director of Student Conduct and Conflict Resolution 218-726-8969 krjackso@d.umn.edu
Morris TJ Ross, Director of Residential and Community Life
Adrienne Conley, Assistant Director for Student Life and LGBTQIA2S+ Programs
320-589-6472
320-589-6409
tjross@morris.umn.edu
amconley@morris.umn.edu
Rochester Julie A Thornton
University of Minnesota Rochester
Director of Student Engagement Team
507-258-8106 jthorn@r.umn.edu
Twin Cities Sharon Dzik, Director of the Office for Community Standards 612-624-6073 sdzik@umn.edu

DEFINITIONS

Advisor
Person who advises the complainant or respondent, as permitted by campus procedures, through the disciplinary process. An advisor may be an attorney, union representative, advocate, support person, or other individual or any other individual of the student’s choosing with the exception of those who are witnesses with information about facts material to the underlying case. In cases of Sexual Misconduct please refer to Roles and Responsibilities of Advisors.
Complainant
An individual is a “complainant” under this policy when the person has reported prohibited conduct under Board of Regents Policy: Student Conduct Code.
Respondent
An individual is a “respondent” when the University learns that the individual is alleged to have engaged in conduct that could constitute prohibited conduct under this policy.
Student groups
Student-led groups that are registered pursuant to campus policies.

RESPONSIBILITIES

Chancellors
Ensure the establishment and maintenance of appropriate disciplinary procedures on their campus.
Provost
Ensure the establishment and maintenance of appropriate disciplinary procedures on the Twin Cities Campus.

RELATED INFORMATION

Board of Regents Policies

Administrative Policies

Other Related Information

HISTORY

Amended:
January 2019 - Comprehensive Review. This policy was amended to align with the Administrative Policy entitled Sexual Harassment, Sexual Assault, Stalking, and Relationship Violence. Additionally, the policy was edited to remove redundancy and provide more clarity to the reader.
Amended:
March 2014 - Comprehensive Review, Major Revision: 1. This policy version includes a new section that outlines required elements of a campus disciplinary process related to allegations of sexual assault, sexual harassment, stalking, or relationship violence. 2. Provides for one campus-wide appeal for the reporting party to align with recent law changes in the Violence Against Women Reauthorization Act of 2013.
Effective:
March 2008 - Administrative Policy to implement Board of Regents Policy: Student Conduct Code.
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