Recently Updated Policies

Processing Accounting Transactions
February 7, 2018

Comprehensive Review. Policy and procedure changes include: Updated owners, contacts and terminology to reflect EFS 9.2 vs. EFS 8.9, Replacement of the word “should” with “must” when appropriate to provide more direction, Added definitions where applicable, Included language to require support documentation for financial transactions to be retained,Added examples to better illustrate the correct accounting for transactions

Background Checks and Verifications
January 26, 2018

Comprehensive Review, Major Revision: 1. Expands requirements for background checks to include individuals who are not employees but are contracted by the University to perform security-sensitive work.
2. Establishes that the background checks and verifications must be completed before the first day of work.
3. Eliminates the separate cover sheet for senior leaders to simplify the process.

Relocating Employees
January 25, 2018

The Tax Cuts and Job Act eliminates deduction for qualified (non-taxable) relocation expense effective January 1, 2018. All relocation expenses, whether previously deductible or not, are now taxable to the employees if reimbursed or paid on their behalf.

Signage on University Buildings and Other Significant Assets: Corporate and Individual
January 10, 2018

1. Specifies key standards related to signage on University Buildings.
2. Identifies the individuals responsible for final determination regarding the acceptability of individual signage proposals.
3. Provides for the charging of the signage from proceeds of the gift or sponsorship as well as charging for the cost of removal and replacement of the signage.

Individual Conflicts of Interest and Standards Governing Relationships with Business Entities
January 9, 2018

Comprehensive Review, Major Revision.  1. Expanded the title to cover contents of the policy.
2. Incorporates content from Individual Conflicts of Interest: Standards that Govern those that are Engaged in Clinical Health Care. That policy will be retired.
3. Provides new “no income” standard for human participant study investigators.
4. Clarifies standards governing relations with business entities to include prohibited activities, gifts, and consulting agreements.
5. Revises language to align with Board of Regents Policies and Public Health Service COI regulations.

Classifying and Recording Sponsorships for University-Hosted Events/Activities
January 5, 2018

New Policy, 30 Day Review: 1. Provides the criteria to assist units in correctly classifying sponsorship revenue.
2. Specifies the correct process to follow, depending on the classification of the sponsorship revenue, which aligns with IRS guidance.

Acquisition, Use, and Disposition of Donated Human Fetal Tissue for Research (Non-Transplantation) or Teaching
January 5, 2018

1. Includes language addressing the new UMN requirements as determined by legislative changes to Minnesota § 137.47.
2. Provides new language addressing the exclusion of historical, publically available fetal cell lines from the policy.
3. Adds language broadening the scope of the policy to include teaching uses.
4. Clarifies responsibilities of UMN staff.
5. Includes new language which would prevent the transfer of fetal tissue from one researcher to another, or from the UMN to another institution without advance approval of the Fetal Tissue Research committee.
6. Modifies the title to standardize the language across all three documents.

Acquisition, Use, and Disposition of Donated Human Fetal Tissue for Transplantation Research
January 5, 2018 Comprehensive Review, Major Revision. 1. Includes language addressing the new UMN requirements as determined by legislative changes to Minnesota § 137.47. 2. Clarifies responsibilities of UMN staff. 3. Modifies the title to standardize the language across all three documents.
Sexual Harassment, Sexual Assault, Stalking and Relationship Violence
January 1, 2018

New policy. 1. Consolidates information from two current administrative policies: Sexual Harassment, and Sexual Assault, Stalking and Relationship Violence.
2. Provides a detailed description as to how the University responds to sexual misconduct reports.
3. Incorporates the new standard language on retaliation.
4. Broadens employee’s obligation to report sexual misconduct.