Recently Updated Policies

Managing University Records and Information
October 21, 2019 Comp Review. Includes two new appendices: Destroying University Information and Records and Guidelines for Storage of Information at Rosemount. Other minor changes to improve clarity.
Family and Medical - FMLA Leave
October 11, 2019

Comprehensive Review:

  1. Includes a new section (Use of Paid Leave) which provides a clear road map to employees on when various paid leave, including parental leave, must be used in conjunction with the otherwise unpaid FMLA leave.
  2. Improve clarity, consistency, and alignment with other leave policies.
Acceptable Use of Information Technology Resources
October 7, 2019

Comprehensive Review:

  1. Clarified and modified policy statement section
  2. Updated the appendices
  3. Updated and added definitions/responsibilities to align with definitions/responsibilities in other Information Security policies
  4. Moved the Notifications for Copyright Infringement procedure to FAQ
  5. Updated Related Information to remove a since retired policy and add a link to recognize and report information security incidents
  6. Added an associated procedure Report Information Security Incidents. The review of the procedure is part of the comp review for Reporting and Notifying Individuals of Information Security Breaches.
Treasury Management Services
October 4, 2019

Comprehensive Review: 1. Title Revised to Treasury Management Services 2. Consolidates information from three policies into one (Accessing UWide Banking Services, Utilizing University of Minnesota Bank Accounts, Establishing Change and Misc. Payment Funds) 3. Removes the option for units to have petty cash funds locally. 4. Includes a new appendix listing the available treasury management services. 5. Removes the gendered pronouns.

Professional Development Leaves for Academic Professional and Administrative Employees
September 10, 2019

Comprehensive Review changes. 

  1. Minor changes to contacts and titles.
  2. Minor updates to policy, procedure and form for clarity and consistency with current practice.
President's Delegations of Authority
September 4, 2019

Comprehensive Review.

  1. Policies and procedures revised to change the delegations from an individual level to the position level.
  2. Minor policy changes to reflect title changes.
  3. Clarified that delegations must be made in writing and in a format accessible to each unit’s DOA specialist.
Relocating Employees
August 10, 2019

Comprehensive Review:

  • Employees must be hired and work for more than 12 months
  • Moving allowances are negotiated at time the position is being offered
    • Must be included in the offer letter
    • Should not exceed one month’s salary
  • Employees who are terminated or resign within their first 12 months may have to reimburse the University for the moving allowance
  • Moving allowances must be paid as a lump sum, by the department through payroll, once the new employee is on payroll
Paid Medical Leave and Disability Benefits for Faculty and Academic Professional and Administrative Employees
August 8, 2019

Major Revision.

  1. Provides links to disability program, and new definitions to be consistent with changes in law regarding definition of spouse.
  2. Includes minor updates to FAQ and procedure for clarity.
  3. Eliminates paragraph regarding “Wellness Program”.
  4. Clarifies that if leave exceeds 10 days, employee must provide documentation to disability vendor; unit administrator/supervisor responsibility is to track the leave.