Printed on: 07/22/2017. Please go to http://policy.umn.edu for the most current version of the Policy or related document.

ADMINISTRATIVE POLICY

Master's Degree: Performance Standards and Progress

Responsible University Officer(s):

  • Executive Vice President and Provost

Policy Owner(s):

  • Vice Provost and Dean of Graduate Education

Policy contact(s):

Date Revised:

June 2017

Effective Date:

July 2012

POLICY STATEMENT

This policy sets minimum standards for master’s students to maintain academic good standing and satisfactory progress in their degree programs. Programs and collegiate units may have additional and/or more stringent requirements.

I. Requirements Upon Matriculation

  1. Students are responsible for knowing all program requirements of their master’s program when they matriculate.
  2. Upon matriculation, programs must:
    1. Provide each student a current graduate program handbook, specifying the program’s requirements and policies governing successful degree completion.
    2. Assign each student a temporary advisor.

II. Progress Review

  1. Annual Review
    1. Programs must review the progress of each master’s student at least once per year. Students deemed not to be in good standing must be informed of the results of the review in writing, with a copy to the student’s advisor.
  2. Degree Plan
    1. Master’s degree students must have an approved degree plan on file with their collegiate unit in order to defend the degree and/or apply for degree clearance. It is recommended that the degree plan be filed at least one term (fall or spring semester) before the intended term of the defense and/or application for degree clearance.
    2. Students intending to pursue a minor must declare the minor prior to the final examination. In master’s programs that do not include a final examination, students must declare the minor prior to filing for degree conferral.
    3. The degree plan must be centrally archived in the system of record.

III. Performance Standards

  1. Continuous EnrollmentStudents are required to enroll every semester (fall and spring) from the time of matriculation until degree conferral except for cases with an approved Leave of Absence on the student’s record.
  2. Time Limit for Earning the Master's DegreeAll requirements for the master’s degree must be completed and the degree awarded within five calendar years after initial enrollment in the graduate program or the more restrictive time frame specified by the program.
    1. Students who are unable to complete the degree within the time limits described above may, with the approval of their advisor/s and program DGS, petition the program and collegiate unit for one extension of up to 12 months. Students must submit the petition for an extension prior to the end of the term in which the time limit will expire.
      • If a petition is approved, the student is notified in writing of the expectations for progress and of the expected timeline for completion and award of degree.
      • If the petition is denied, the student is notified in writing that he or she will be terminated from the graduate program upon expiration of the limit.
      • Students who have been terminated under such circumstances may apply for readmission to the program; however, readmission is not guaranteed.
  3. Minimum Grade RequirementsTo remain in good academic standing, students must meet the minimum GPA requirement specified by the graduate program or 2.800 (on a 4.000 scale), whichever is higher. Students who have filed a master’s degree plan must maintain a 2.800 GPA for courses included on the degree plan. Only courses with grades of A, B, C (including C-) and S may be counted toward the degree. Students who have not yet filed a degree plan should maintain an overall GPA of 2.800. Students who fall below the program's minimum GPA requirement may be terminated from the program.
  4. S/N grades for coursesA minimum of 2/3 of the course credits included on a degree plan must be taken A/F.

Exception

Programs with a distinctive student population or approved joint-degree programs may request a program-wide exception to the five-year time limit for earning the master's degree.

This policy does not apply to the M.B.A. [Twin Cities] degrees.

Effective Date

This policy applies to all students admitted after January 1, 2013. Students who matriculated before January 1, 2013 may choose to continue under the policies in effect when they initially matriculated in their graduate program.

REASON FOR POLICY

Assists student and advisor in planning for timely completion of program requirements; provides timely evaluations to students as they proceed through program; alerts student and advisors to problems, and provides opportunity to develop best approach for addressing those problems; creates clear record in cases where program decides to terminate student.

PROCEDURES

FORMS/INSTRUCTIONS

APPENDICES

FREQUENTLY ASKED QUESTIONS

CONTACTS

Subject
Contact
Phone
Fax/Email
Primary Contact(s)
612-625-2815
University of Minnesota - Duluth
Erik Brown
218-726-8891
University of Minnesota Rochester
507-258-8006

DEFINITIONS

Good standing/good academic standing
Students remain in good standing if they: (a) make timely progress towards degree completion as required by the program and by this policy; (b) maintain a GPA at or above the minimum set by the program and by this policy; and (c) pass all appropriate examinations within the time frame specified by the program.

RESPONSIBILITIES

Collegiate Units
  • Ensure appropriate review of coursework on the degree plan (including any subsequent changes to an approved degree plan); archive the degree plan in the system of record
  • Set college deadline for students who are requesting an extension to the time limit for completing master's degrees
  • Review and approve program-wide requests for exceptions to the time limit for completing the master’s degree, archive requests in the system of record
  • Review and approve requests for extensions to the time limit for completing the master’s degree; archive petitions in the system of record
Departments/Programs
  • Clearly state the program requirements for maintaining good standing in the Graduate Program Handbook, even if they are identical to the requirements in this policy
  • Review and approve the degree plan (including any subsequent changes to an approved degree plan)
  • Review and approve requests for extensions to the time limit for completing the master’s degree; notify students in writing of the decision and subsequent actions (i.e., expectations for progress and for the month/year of degree conferral or termination from the program upon expiration of the limit)
Students
  • Must obtain the required approvals and file the degree plan with the collegiate unit
  • Must initiate the request for an extension to the maximum time limit for completing the master’s degree, obtain the approval of their advisor/s and program DGS, and submit their request for an extension by the deadline

RELATED INFORMATION

HISTORY

Amended:
June 2017 - Comprehensive Review, Minor Revision. 1) Rewrote introduction to clarify the goal of the policy and distinguish from unrelated policies, 2) Added Leave of Absence language, 3) Clarified language related to conditions that necessarily result in discontinuation from program, 3) Clarified language regarding grading requirements for preliminary examination, removing pass with reservations when recording the final result of the prelim exam, 4) moved language on voting requirements for the prelim from an appendix to the body of the policy. Changes in policy respond to need for greater clarity on policy intent on the part of affected constituencies and enhanced consistency in policy implementation across programs.
Effective:
July 2012 - New Policy, Comprehensive Review. 1. Continues the five year time limit for master’s degrees, but provides a process for requesting a program wide exception for distinction student populations. 2. Requires an annual progress review for all master’s students. 3. Extends applicability of policy requirements to programs not formerly under the aegis of the Graduate School.
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