Administrative policies serve their purpose best when they are current. The comprehensive review process provides an opportunity, at least every four years, for you, the policy owner, to take a deep look at your administrative policy and procedures to answer core questions such as: is the policy still needed? Do the requirements take into consideration associated burden (unless externally mandated)? Does the policy still align with laws and regulations? Do any new risks need to be addressed?
The following steps provide an outline of the comprehensive review process. Please contact the Policy Program Director at any point during the process if you wish to discuss consultation on your policy drafts.
- Create Google Doc versions of the policy and associated documents as described in Administrative Procedure: Comprehensively Reviewing Existing Administrative Policies. You may cut and paste directly onto a Google Doc without worrying about formatting changes.
- Use or consider the set of questions geared towards comprehensive reviews. Identify potential areas for improvement.
- Draft the new version on Google Docs. Be sure Track Changes are turned on to capture updates to the policy and associated documents.
- Consult with key constituents including end users/user groups and those involved with implementing the policy.
- Consult with the Diversity Community of Practice Subcommittee and appropriate Senate Committees.
- Consult with any other standing related committees, system campus representatives, or any other population you think would provide useful feedback. For example, you may want to consult research policies with the Council of Research Associate Deans; graduate education policies with the Associate Deans for Graduate Education, and so on. Think broadly when determining your consulting audience and use the consultative process to get a review and reaction to your proposed policy updates.
- Complete the comprehensive review form.
- When the previous steps are complete, contact the University Policy Program Director. The Policy Program Director will schedule you on the agenda for a Policy Advisory Committee (PAC) meeting. For policies with no major changes, the PAC will be the final step for feedback during the consultation process. For any policies that are new, being retired, or that major changes proposed, the PAC will refer the policy to the President's Policy Committee for review.