Has overall responsibility for Travel Services, External Sales, and Purchasing (among other functions/offices).
Deans, Department Heads, and Chairs
Responsible for taking offered training in export control regulations and for having knowledge of the information on the University's export controls website, as well as knowledge of the export controls relating to the area(s) of research that are under their purview.
Departmental Grant Administrator
Responsible for knowledge of policies and procedures related to export control regulations as may pertain to the administrator's area; consults Export Controls Officer and advises faculty as needed.
Director, Research Integrity and Compliance (RIC)
Oversees the University's export controls compliance program.
Are authorized to (a) sign export license applications or other requests for approval on behalf of the University, (b) inquire into any aspect of a proposed export-controlled export or temporary import by the University (c) verify the legality of any export-controlled transaction and the accuracy of information to be submitted, and (d) refuse to sign any export license application or other request for approval without prejudice or other adverse recourse. The two Empowered Officials are the Vice President for Research and Innovation and the Export Controls Officer.
Export Controls Officer
Serves as central resource for investigators and grant administrators on issues related to export controls; assesses restrictions on international travel and research awards; works closely with the Office of the General Counsel regarding resolution of problematic terms and conditions in awards; oversees export control education requirements; obtains export licenses as required; serves as one of the University's two Empowered Officials.
Manages process for selling University goods and services to outside parties; assists the Export Controls Officer in reviewing proposed transactions for export control issues.
Global Programs and Strategy Alliance (GPS Alliance)
As the central international office for the University system, works closely with campuses, colleges, units, faculty, staff, and students to support their international activities; maintains the International Travel Registry for faculty and staff; provides travelers with resources and advice related to University policy, insurance, health and safety, institutional relationships/supports abroad, etc.; encourages consultation with the Export Controls Officer.
International Student and Scholar Services
As part of the GPS Alliance, provides visa, counseling, and advisory support to incoming international students and scholars.
Office of the General Counsel (OGC)
In conjunction with the Director, Research Integrity and Compliance (RIC) and the Export Controls Officer, provides advice to University researchers and administrators regarding the laws, regulations, and University policies related to export controls.
Office for Technology Commercialization (Tech Comm)
Negotiates material transfer agreements when a principal investigator desires to transfer materials off-campus and licenses to University intellectual property; assists the Export Controls Officer in reviewing proposed transactions for export control issues.
Principal Investigator (PI)
Works with SPA and the Export Controls Officer to determine if the PI's research is in a field that might be subject to export controls; works with sponsors to design a scope of work for performance at the University that remains within the fundamental research rule; for research projects with potential export control issues, works with the Export Controls Officer, OGC, and sponsor to resolve these; if issues cannot be resolved and the PI believes a compelling reason exists for an exception from Administrative Policy: Openness in Research, prepares and submits a request for exception.
Senate Research Committee
Reviews recommendations from the Subcommittee on Research Openness on requests for exceptions from Administrative Policy: Openness in Research and forwards Committee recommendations on requests to the Vice President for Research and Innovation for decision.
Senate Research Committee Subcommittee on Research Openness
Maintains and develops expertise on the national and University policies and the national funding environment that are relevant to the review of requests for accepting research grants and contracts that limit the public dissemination of the results of research, impose retroactive classification of research, or restrict participation in research (primarily for reasons related to export controls); consistent with administrative policy, reviews requests for exception from Administrative Policy: Openness in Research, and forwards recommendations to the Senate Research Committee; as requested, or on its own initiative, consults with the Chair of the Senate Research Committee and the Vice President for Research and Innovation regarding changes in administrative policy and guidelines relating to review of requests.
Sponsored Projects Administration Grant Administrator
Identifies potential export control terms in requests for proposals and related documents—including proposed restrictions on publication of research results and proposed use of sponsor export-controlled technical information—and communicates these to the Export Controls Officer; takes all other reasonable steps to comply with export control regulations; keeps the PI informed about the status of negotiations.
Sponsored Projects Administration Unfunded Research Agreements Staff
Negotiates material transfer agreements and confidentiality agreements when a PI desires to receive materials or confidential information that others desire to transfer to campus; reviews proposed transactions for export control issues.
Supports compliance with export controls by referring international travelers to the GPS Alliance site for registration and by providing appropriate links in its policy.
Vice President for Research and Innovation
Provides educational opportunities for the University community; assists SPA and researchers in complying with export controls; makes the final decision whether to approve an award with export control restrictions per Administrative Policy: Openness in Research; serves as one of the University's two empowered officials.