Associate Director, Export Controls and Research Security
Responsible for managing the University's export controls compliance program, as part of the Research Integrity and Compliance group. Serves as a central resource for principal investigators and grant administrators on issues related to export controls; assesses restrictions on international travel and research awards; works closely with the Office of the General Counsel regarding the resolution of problematic terms and conditions in awards; oversees export control education requirements; obtains export licenses as required; serves as one of the University's two Empowered Officials.
Controller's Office
Responsible for the U Travel Program, External Sales, and Purchasing.
Deans, Department Heads, and Chairs
Responsible for routing questions about export controls to ECRS, taking offered training in export control regulations and being aware of the export controls relating to the area(s) of research that are under their purview.
Departmental Grant Administrators
Responsible for being aware of policies and procedures related to export control regulations as may pertain to the administrator's area; consults Export Controls Officer and advises faculty as needed.
Director, Research Integrity and Compliance (RIC)
Oversees the University's export controls compliance program.
Empowered Officials
The two Empowered Officials are the Vice President for Research and Innovation and the Associate Director, Export Controls and Research Security. Empowered Officials are authorized to (a) sign export license applications or other requests for approval on behalf of the University, (b) inquire into any aspect of a proposed export-controlled export or temporary import by the University, (c) verify the legality of any export-controlled transaction and the accuracy of information to be submitted, and (d) refuse to sign any export license application or other request for approval without prejudice or other adverse recourse.
Global Programs and Strategy Alliance (GPS Alliance)
As the central international office for the University system, works closely with campuses, colleges, units, faculty, staff, and students to support their international activities; maintains the International Travel Registry for faculty and staff; provides travelers with resources and advice related to University policy, insurance, health and safety, institutional relationships/supports abroad, etc.; encourages consultation with ECRS.
Internal/ External Sales Office
Manages the process for selling University goods and services to outside parties; assists ECRS in reviewing proposed international transactions for export control issues.
Office of the General Counsel (OGC)
In conjunction with the Director, RIC and ECRS, provides advice to University personnel regarding the laws, regulations, and University policies related to export controls.
Principal Investigator (PI)
The primary individual in charge of a research, public service, or instruction grant, cooperative agreement, contract, or other sponsored project. Works with SPA and ECRS to determine if their research is in a field that might be subject to export controls; works with sponsors to design a scope of work for performance at the University that remains within the fundamental research rule; for research projects with potential export control issues, works with ECRS, OGC, and sponsor to resolve these; if issues cannot be resolved and the PI believes a compelling reason exists for an exception from Administrative Policy: Openness in Research, prepares and submits a request for exception.
Sponsored Projects Administration (SPA) Grant and Contract Officers (GCOs)
Responsible for administering sponsored funds and monitoring compliance with the terms of the grant or contract. Identify potential export control terms in requests for proposals and related documents—including proposed restrictions on publication of research results and proposed use of sponsor export-controlled technical information—and communicate these to ECRS; take all other reasonable steps to comply with export control regulations; keep PIs informed about the status of negotiations.
Sponsored Projects Administration (SPA) Unfunded Research Agreements (UFRA) Staff
Negotiate material transfer agreements and confidentiality agreements when a PI desires to receive materials or confidential information that others want to transfer to campus; review proposed transactions for export control issues; consult with ECRS as appropriate.
Technology Commercialization (Tech Comm)
Negotiates material transfer agreements when a principal investigator wants to transfer materials off-campus and licenses to University intellectual property; assists ECRS in reviewing proposed international transactions for export control issues.
U Travel Program
Supports compliance with export controls by referring international travelers to the GPS Alliance site for registration and by providing appropriate links in its related policies.
Vice President for Research and Innovation
Provides educational opportunities for the University community; assists SPA and researchers in complying with export controls; makes the final decision whether to approve an award with export control restrictions per Administrative Policy: Openness in Research; serves as one of the University's two empowered officials.