University real estate (land, buildings, including space within a building, air rights, water rights, and mineral rights) owned and leased must be used for purposes that contribute to its mission of research and discovery, teaching and learning, and outreach and public service, unless a written agreement provides for another approved use of the real estate by a non-University entity. University units are responsible for overseeing the proper use of real estate assigned to or used by them.
All real estate is owned by Regents of the University of Minnesota, not by the campus, collegiate or administrative unit that is assigned, occupies, or otherwise uses the real estate.
The University recognizes that:
- the purpose of a non-University entity may coincide with or complement that of the University;
- its facilities may be particularly well-suited for specific short-term uses by non-University entities; and
- excess capacity may exist for certain facilities during certain times of the year.
Non-University entities, and individual faculty and staff leasing University real estate for personal use, require a written agreement, regardless of duration of use or amount of rent paid, except uses by Registered Student Organizations (RSOs) of classroom space with less than 100 seats, designated outdoor spaces per the Outdoor Space Reservation Process, and RSO events covered by the University's liability insurance. University uses receive scheduling priority over non-University entities (see Appendices section of this policy).
No University unit or individual can enter into a use or lease agreement without the approval authority of the Real Estate Office.
Reason for Policy
To implement Board of Regents Policy: Property and Facility Use by providing a framework to ensure that real estate owned and leased by the University is used to provide facilities for faculty, staff and students in support of the University's mission; to minimize financial risk, clarify legal responsibility and uphold the University's reputation; and to enhance accountability and transparency.