University of Minnesota  Appendix

Required Review by Subject Matter Experts


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Governing Policy


Please use the contact section in the governing policy.

NOTE: If the contract involves more than one of the types of contract clauses listed below, it will save you time if you have the reviewers review the contract concurrently, rather than sequentially.

Nature of the Contract Clause Subject Matter Expert Reviewer Other Information
Credit card information [email protected] If the other party is involved in the processing, storage, or transmission of cardholder data, or provides services that control or could impact the security of cardholder data, the contract must contain provisions to comply with the Payment Card Industry Data Security Standards ("PCI DSS").
Protected Health Information [email protected] If there is a chance the other party may have access to information about an individual’s health care the contract must contain a Business Associate Agreement. This is especially important with “cloud” computing licenses.
Data classified as private-restricted or private-highly restricted; mission-critical; or high-risk function [email protected] Each of these types of information may be protected by law. If the vendor could have access to the data, such as with a “Software as a Service” or “cloud” computing license, University Information Security or the Technology Review Board must review the other party’s data security.
Insurance [email protected] The University’s insurance carrier is RUMINCO, a captive insurance company. Any non-standard insurance provisions in a contract must be reviewed by the Office of Risk Management.
Purchase of goods and services ($50,000 and over) [email protected] If the total cost of a contract may exceed $50,000, Regents policy requires that it be subject to an RFP or RFB, or have an express exemption from that requirement from Purchasing Services.
Real Estate [email protected] If a contract involves another party using or leasing University space, the University using or leasing space owned by another party, or any filming or photography on University property, the Real Estate Office must approve it.
University’s trademarks or logos [email protected] The "Block M", Goldy, and other University trademarks are valuable property of the University. Only University Relations has authority to grant anyone a license to use them.
Export controls Before sending any goods, software, services or technical data out of the United States, or accepting any, that may be on the U.S. Munitions List or in the 500- or 600-series of the Commerce Control List, the University’s Export Controls Officer must review the contract
External Sales If a contract involves an External Sale transaction to a Non-University entity the External Sales Office must approve the initial activity and will provide ongoing accountability and oversight per this policy and procedures.