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Governing Policy
Questions?
Please use the contact section in the governing policy.
NOTE: If the contract involves more than one of the types of contract clauses listed below, it will save you time if you have the reviewers review the contract concurrently, rather than sequentially.
| Nature of the Contract Clause | Subject Matter Exptert Reviewer Email | Other Information |
|---|---|---|
| Credit card information | [email protected] | If the other party is involved in the processing, storage or transmission of cardholder data, or provides services that control or could impact the security of cardholder data, the contract must contain provisions to comply with the Payment Card Industry Data Security Standards ("PCI DSS"). |
| Protected Health Information | [email protected] | If there is a chance the other party may have access to information about an individual’s health care, the contract must contain a Business Associate Agreement. This is especially important with “cloud” computing licenses. |
| Data classified as private-restricted or private-highly restricted; mission-critical; or high-risk function | [email protected] | Each of these types of information may be protected by law. If the vendor could have access to the data, such as with a “Software as a Service” or “cloud” computing license, University Information Security must review the other party’s data security. |
| Insurance | [email protected] | The University’s insurance carrier is RUMINCO, a captive insurance company. Any non-standard insurance provisions in a contract must be reviewed by the Office of Risk Management. |
| Purchase of goods and services ($50,000 and over) | [email protected] | If the total cost of a contract may exceed $50,000, Regents policy requires that it be subject to an Request for Proposal or Request for Bid, or have an express exemption from that requirement from Purchasing Services. |
| Real Estate | [email protected] | If a contract involves another party using or leasing University space, the University using or leasing space owned by another party, or any filming or photography on University property, contact the Real Estate Office in accordance with Administrative Policy: Use and Lease of Real Estate and related Administrative Procedures. |
| Risky Activities | [email protected] | If the University unit will provide products, parts, plans, consulting or specifications for medical devices, purchase goods or services in the aviation/space industry or automotive/transportation industry, or purchase high-value equipment for shipment from an international location, the agreement should be reviewed by the Office of Risk Management . |
| University’s trademarks or logos | [email protected] | The "Block M", Goldy, and other University trademarks are valuable property of the University. Only University Marketing Communications has authority to grant anyone a license to use them. |
| Material Transfer or Data Transfer | [email protected] | If the materials or goods require the University to pay a fee, this will be processed through the purchasing process. However, Sponsored Projects Administration should be consulted if there are terms related to publication or restrictions on use that may affect research. |
| Export controls | [email protected] | Before sending any goods, software, services or technical data out of the United States, or accepting any, that may be on the U.S. Munitions List or in the 500- or 600-series of the Commerce Control List, the University’s Export Controls Officer must review the contract |
| External Sales | [email protected] | If a contract involves an External Sale transaction to a Non-University entity the External Sales Office must approve the initial activity and will provide ongoing accountability and oversight per this policy and procedures. |