University of Minnesota  Appendix

Use of Personal Mobile Devices for University Health Care Components


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Please use the contact section in the governing policy.

If you want to use your personal mobile device (including smartphones and tablets) to access the University system, such as your University email or calendar, and you are part of the University Health Care Components, then you will need to register the device with the Office of Information Technology (OIT).

The University requires this registration in order to ensure that University information contained or accessible through your device can be secured. See related Appendix to Administrative Policy: Acceptable Use of Information Technology Resources - Use of Personal Mobile Devices for University Business. Any registered device that is lost or stolen must be reported to the University as stated in Administrative Procedure: Report Information Security Incidents.

Registration of devices will involve:

  • Creation of a pass code for access. This pass code will help deter unauthorized access to your device. You will have the ability to create your own pass code. After a period of inactivity the pass code will have to be re-entered to access the device.
  • Management of device in the event of loss. In the event your mobile device is lost or stolen, the University will have the ability to remove all data from your device to ensure the security of any University information contained on or accessible by your device.
  • Email and Calendar application management. Only University approved applications will be able to access University email and calendar data.  Other applications will not be able to download your University email and calendar to your personal mobile device.
  • Security controls. Additional security controls will be enforced and implemented on your personal device as needed to protect University data.

To initiate the registration process, contact OIT (email [email protected]).

For more information on University Health Care Components, see Administrative Policy: Protected Health Information.