The University provides paid vacation leave to faculty and academic professional and administrative (P&A) employees who are on twelve-month appointments totaling 67 percent or more. Vacation days may be used as they are accrued and are scheduled at the mutual convenience of the department/responsible administrator or supervisor and the employee.
Employees holding a qualifying twelve-month appointment or multiple appointments totaling 100 percent time accrue 22 days annually on a biweekly basis. Employees in qualifying twelve-month appointments totaling 67 percent up to 100 percent time accrue vacation leave on a pro-rated basis.
Employees may be paid out for unused vacation days up to a maximum of 22 days when the employee terminates University employment, providing the employee:
- worked 67 to 100 percent time for at least eleven months, and
- was not terminated for cause.
If the employee does not meet these conditions, the employee’s unused vacation will not accrue and the employee will have no right to payout of any vacation balance. When an employee changes from a vacation-eligible appointment to one that is ineligible for vacation (e.g., 100 percent down to 50 percent time), the accrued vacation balance will be paid out.
Employees and units are required to document use of vacation leave within the Human Resource Management System (HRMS).
Represented faculty should refer to their respective collective bargaining agreements. Excluded from coverage under this policy are (1) civil service and union-represented staff, (2) graduate assistants, and (3) professionals-in-training (except 9540 & 9546).
Reason for Policy
This policy implements Board of Regents Policy: Employee Work-Life and Personal Leaves. The University provides to eligible faculty and P&A employees vacation leave to support well-being and as an incentive to spend time away from work to foster increased efficiency and effectiveness in accomplishing position responsibilities.