APPENDIX TO POLICY
Standards and Safe Operation of Utility Vehicles
This appendix establishes consistent standards and safe operating practices for Utility Vehicles owned or leased by the University of Minnesota.
Utility Vehicles are motorized vehicles that transport people, equipment or supplies off or on a roadway. Examples of Utility Vehicles include golf carts, all terrain style vehicles and neighborhood electric vehicles (NEVs).
Utility Vehicle Approved Use
Utility Vehicles may only be operated
- to transport people, equipment or supplies;
- by an eligible Utility Vehicle operator;
- when equipped with the "Required Equipment" identified in this appendix;
- on a roadway, traveling at the posted speed limit or less;
- on walkways or sidewalks in such a manner that they do not impede or interfere with normal pedestrian traffic, to a maximum of 5 mph; and
- with the utmost courtesy, care and consideration for the safety of pedestrians who will be given the right of way at all times.
When operating a Utility Vehicle that is not licensed by the Minnesota Department of Public Safety on a public roadway, the vehicle can only be operated
- on roadways within the boundaries of each University of Minnesota campus (written authorization must be obtained from the appropriate road authority for use of roads outside of the University's jurisdiction); and
- on designated roadways only.
Eligibility Requirements for Operators
Utility Vehicle Operators must
- be able to provide proof of a valid United States or Canadian drivers license;
- International drivers license are NOT acceptable
- agree to obey all motor vehicle traffic regulations;
- agree to operate University vehicles in a safe and responsible manner;
- complete Utility Vehicle safety training prior to operation; update training every two years; and
- be either employees of the University or authorized "Sponsored Drivers."
Departmental Training Requirement
The department operating the Utility Vehicle is responsible to
- ensure operators complete training prior to operation of Utility Vehicle. (Link to training is here: Utility Vehicle Training presentation);
- ensure safe operating practices and motor vehicle traffic regulations are followed;
- maintain employee training documentation for a minimum of two (2) years; and
- Documentation will include the employee name, employee ID number or driver's license number, and the date Utility Vehicle safety training was completed and employee signature.
- if applicable, authorize Sponsored Drivers and maintain documentation.
Utility Vehicles must be equipped with
- operable brakes;
- triangular slow moving vehicle emblem visible from rear;
- departmental identification displayed horizontally on each side and rear; and
- Departmental identification must consist of at least two alpha characters and three number digits. Characters and numbers must be a minimum of 3" in height, reflective and of a contrasting color to the background color.
- Utility vehicles leased for six (6) months or less are required to have departmental identification displayed on the rear at a minimum.
- Exception: Utility vehicles displaying valid motor vehicle license plates on the front and rear issued by the Minnesota Department of Public Safety.
- headlamps (headlights). Headlamps must be lighted between sunset to sunrise and during other low light conditions.
Operator Procedure and Performance
Utility Vehicle Operators are prohibited from
- using mobile devices to text message, receive or respond to email, or access the internet;
- smoking in or near Utility Vehicles;
- using radio/audio headsets or ear buds while operating a Utility Vehicle; and
- using Utility Vehicle for personal business such as unauthorized home-to-office travel.
Pre Trip Inspection is required at the beginning of each work shift prior to operation and must include
- check of tires for proper inflation and condition;
- check operation of all safety lighting including headlamps, tail lamps, brake lights and turn signals;
- check brakes for safe operation;
- check for fluid leaks;
- check that the slow moving vehicle sign is in place and unobstructed to the rear;
- check that equipment and supplies being transported are properly secured from displacement during transport;
- verification that all manufacturer operator warning labels are present and legible; and
- contact supervisor immediately to report any deficiencies found during the pre trip inspection that are/cannot be corrected prior to operation.
Due to the small size of Utility Vehicles, operators must drive defensively.
- Stop at all "blind intersections"; and then proceeding with caution.
- Yield the right of way to pedestrians.
- Cross roadways at right angles at intersections.
- Ensure other drivers have seen the Utility Vehicle prior to progressing. Operators must not assume that motor vehicle drivers give "right of way."
- Verify safety prior to all turns. Operators must look over the shoulder in the direction of travel prior to the turn to check for motor vehicles, pedestrians and bicyclists.
- Ensure use of seat belts if utility vehicle is equipped.
Operators are responsible for the safety of their passengers.
- Ensure operators and passengers keep head, legs and arms within the cab at all times while moving.
- Ensure transported passengers remain in seats designed for such use.
- Ensure the Utility Vehicles passenger load does not exceed the passenger limit and/or load capacity designated by the vehicle manufacturer.
- Ensure passenger use of seat belts if utility vehicle is equipped.
Off Road Operation:
When Utility Vehicles are operated off of roadways, operators must
- be aware of pedestrians and bicyclists;
- avoid slopes if possible. When traveling on slopes, go up and down and not sideways;
- watch for uneven surfaces, drop offs and overhead clearance obstructions; and
- use curb cuts as a means of navigating from roadways to sidewalks or sidewalks to sidewalks. Jumping curbs can cause damage to the Utility Vehicle and compromise vehicle control.
Utility Vehicles must be operated in compliance with the manufacturer's instructions and warnings, and driven at a safe speed given the operating conditions.
- Excessive speed requires a greater stopping distance and may cause tip over on corners.
- On a roadway, maintain a safe distance behind other vehicles.
- On a bike path, do not exceed the speed of the bicyclists.
- On a sidewalk, do not exceed the speed of pedestrians.
- When approaching pedestrians, use extreme caution and give pedestrians the right of way.
- Sidewalks and pedestrian or bicycle pathways must not be blocked when parking or stopping.
- When leaving a Utility Vehicle unattended, the vehicle must be taken out of gear, ignition must be turned off and parking brake applied. Remove and secure the vehicle ignition key from unauthorized use.
In case of an accident, Utility Vehicle Operators must:
- Immediately report to your supervisor any incident involving a Utility Vehicle that results in bodily injury, property damage, or vehicular damage.
- If an injured party is not a University employee, a Bodily Injury/Property Damage Incident Report form must be completed and submitted to the Office of Risk Management (firstname.lastname@example.org).
- If the injured party is a University employee, follow the reporting guidelines provided in Administrative Policy: Reporting Workers Compensation Related Injuries.
- If University buildings and/or property is damaged, a Property Loss Report – University Property form must be completed and submitted to the Office or Risk Management (email@example.com). Damage less than $10,000 is the responsibility of the department operating the Utility Vehicle.