Specific Requirements: Non-Campus Locations

Postings

Publications may be posted on bulletin boards in University facilities expressly provided for public use. Use of departmental bulletin boards may require approval. On University grounds, distribution by posting is prohibited.

Publications, including posters, flyers, and signs, must be posted in a way that makes them easy to remove and does not cause damage to or deface the surfaces to which they are attached. Materials may not be posted with paste, glue, adhesive backing, or other similar means. The use of staples and tape is permissible, where usage does not cause damage. Violators may be billed for the costs of clean-up or repairs resulting from inappropriate posting or use of adhesives; violators may lose future distribution privileges.

Postings will be limited to one item per event, per kiosk side, or bulletin board; violators may lose future distribution privileges. Postings cannot interfere with another that has already been posted, unless a posting is outdated (e.g., event date has passed) or exceeds the one posting per side/board limit.

The distributor of the publications is responsible for the removal of publications. Failure to remove outdated material, determined by the next date of publication or date of event, on a regular basis may result in billing for removal costs and/or loss of distribution privileges.

Posters, flyers, and signs for outdoor posting will be no larger than 14 inches by 22 inches. Materials larger than 14 inches by 22 inches, should follow the guidelines in the Signs and Banners section.

Chalking

Chalking is limited to official University departments or offices.

• Chalking is permitted only in open areas on a horizontal surface, such as sidewalks or plazas, not covered by an overhang.
• Chalking must be only for a campus-wide event or program, an event open to all students or services provided by a University department.
• Chalking must bear the name of the sponsoring University department or registered student group.
• The material used to mark the walk must be water-soluble chalk (sidewalk chalk).
• Chalking may be in place for a maximum of 10 days.

Violations of this procedure constitute grounds for removal of the material by the facilities management unit, which reserves the right to charge for the cost of removal and any associated repairs to the sponsoring organization.

Prohibited

• The use of markers, paints, oil-based products, or sprayable chalk is prohibited.
• Chalking is prohibited on all vertical surfaces, as well as on the specific surfaces listed here: buildings, walls, benches, picnic tables, signs, poles, newsstands, columns, bus stops, mailboxes, light poles, and trees.
• Chalking cannot interfere with another message that has already been chalked.

Publication Distribution

Non-University entities may not distribute information on University grounds or in University facilities. For students, faculty, and staff, unless otherwise restricted, publications are limited to foyer and lobby areas via bins and racks as described in the policy. Distributing published materials in stairways, classrooms, offices, hallways, doorways, or elevators is prohibited.

Distribution-free zones are established outside University facilities to maintain facility ingress and egress. Material may not be distributed within a 25’ x 20’ envelope immediately outside facility entrances.

The distribution of publications that are for sale is governed by Board of Regents Policy: Direct Sales of Goods and Services (PDF) and Administrative Policy: Selling Goods and Services to External Customers.

Signs and Banners

Signs and banners in University properties and facilities must promote a University event sponsored by a department or unit.

Signs and banners smaller than 14 x 22 inches should follow guidelines in the Postings section.

Signage Standards

The purpose of the University’s signage system is to identify and direct users to their desired destination on campus. Signs must comply with the University signage standards, which include the minimum requirements, and are in addition to applicable building codes and requirements.