Campus Specific Requirements: Duluth

Postings and Publication Distribution

Posters and fliers from a UMD Department or a registered student group may be posted in designated locations around campus (indicating words authorized posting location) after check-in with Kirby Student Center personnel.  Designated locations within campus housing are outlined in the Housing Guidebook.

Non-University entities are not allowed to post publications, unless authorized through a use agreement.  Contact Kirby Student Center for further guidance, [email protected] or 218-726-7163.

Publications cannot interfere with another that has already been posted, unless a posting is outdated (e.g. event date has passed.)

Unless otherwise restricted, publications are limited to academic foyer and lobby areas via bins, racks, or handout. Distributing published materials in stairways, classrooms, offices, hallways, doorways, ramps, elevators, or escalators is prohibited. Distribution-free zones are established outside University facilities to maintain facility ingress and egress. Material may not be distributed within a 25’ x 20’ envelope immediately outside facility entrances.

Publication distribution is prohibited in nonacademic University facilities (athletic facilities, MPAC, Weber Music Hall, Kirby Student Center, Bus Hub, Library, dining areas, etc.) including all University parking lots.

Non-university entities and registered student organizations wishing to distribute publications in a bin or rack must contact Kirby Student Center: [email protected] or 218-726-7166. The designated unit will initiate an agreement with a timeline governing the use of the distribution bin/rack and then assign space in the designated areas in the following priority:

• publications published by or for the University or its programs,
• publications by a registered student organization,
• all other publications on a first-come, first-served basis.

The distribution of publications that are for sale is governed by Board of Regents Policy: Direct Sales of Goods and Services (PDF) and Administrative Policy: Selling Goods and Services to External Customers.

Chalking

Only members of registered student groups or University departments may chalk on University properties, and only to promote events, programs, or services.

• Chalking is permitted only in open areas on a horizontal surface, such as sidewalks or plazas, not covered by an overhang.
• Chalking must be only for a campus-wide event or program, an event open to all students, or services provided by a University department.
• Chalking must bear the name of the sponsoring University department or registered student group.
• The material used to mark the walk must be water-soluble chalk (sidewalk chalk.)
• Chalking may be in place for a maximum of 10 days.

Violations of this procedure constitute grounds for removal of the material by the campus facilities management unit, which reserves the right to charge for the cost of removal and any associated repairs to the sponsoring organization.

Prohibited

• The use of markers, paints, oil-based products, or sprayable chalk is prohibited.
• Chalking is prohibited on all vertical surfaces, as well as on the specific surfaces listed here: buildings, walls, benches, picnic tables, signs, poles, newsstands, columns, bus stops, mailboxes, light poles, and trees.
• Chalking cannot interfere with another message that has already been chalked.

Banners

The UMD Campus does not allow banners on the exterior of campus buildings or structures.  Banners are allowed on a limited basis inside some campus spaces.  Housing and Residence Life and Kirby Student Center have specific rules.  For all other interior spaces, contact Facilities Management at [email protected] or 218-726-8865.

Promotional Signage

UMD units wishing to display promotional signage in interior public common areas (e.g., hallways) need to maintain safety, clarity, and logical wayfinding within University buildings.  Unit personnel should contact Facilities Management for further guidance.

Event signage can be posted the day of the event and must be removed within 24 hours of the event end. The sponsoring organization is responsible for install and removal of all signage. Criteria for signage include: cannot exceed 11x17 inches; may only include event title, date, time, location, wayfinding arrows, and sponsoring organization; and may only be posted on non-painted surfaces.

Exclusion

The NCAA prohibits installation of banners and distribution of publications in Intercollegiate Athletic event venues and in areas adjacent to event venues, except banners purchased for sponsorship by non-University entities for public events.