Campus Specific Requirements: Duluth

Postings and Publication Distribution

Posters and fliers from a UMD Department or a registered student group may be posted in designated locations around campus after check-in with Kirby Student Center personnel. Each designated location has signage that indicates it is an authorized posting location. Designated locations within campus housing are outlined in the Housing Guidebook.

Distribution of posters, fliers, and signage outdoors on campus grounds is generally prohibited. Exceptions include promotional or directional signage as noted below. Exceptions are approved by Facilities Management, [email protected] or 218-726-8262.

Non-University entities are not allowed to post publications, unless authorized through a use agreement. Contact Kirby Student Center for further guidance, [email protected] or 218-726-7163.

Postings cannot interfere with another that has already been posted, unless a posting is outdated (e.g. event date has passed).

Unless otherwise restricted, publications are limited to academic foyer and lobby areas via handout. Distributing published materials in stairways, classrooms, offices, hallways, doorways, ramps, elevators, or escalators is prohibited. Distribution-free zones are established outside University facilities to maintain facility ingress and egress. Material may not be distributed within a 25’ radius outside facility entrances.

Unless otherwise restricted, the distribution of publications via handouts is limited to academic foyer and lobby areas specified below. Contact Facilities Management for further guidance, [email protected] or 218-726-8262.

• Labovitz School of Business and Economics Atrium
• Marshall W. Alworth Hall Foyer
• Swenson Science Building Atrium
• Voss/Kovach Engineering Foyer

Publication distribution is prohibited in nonacademic University facilities (athletic and recreational facilities, Marshall Performing Arts Center, Weber Music Hall, Kirby Student Center, Kirby Plaza Bus Hub, Kathryn A. Martin Library, dining areas, etc.) including all University parking lots.

The distribution of publications that are for sale is governed by Board of Regents Policy: Direct Sales of Goods and Services and Administrative Policy: Selling Goods and Services to External Customers.

Chalking

Only members of registered student groups or University departments may chalk on University properties, and only to promote events, programs, or services.

• Chalking is permitted only in open areas on a horizontal surface, such as sidewalks or plazas, not covered by an overhang.
• Chalking must be only for a campus-wide event or program, an event open to all students, or services provided by a University department.
• Chalking must bear the name of the sponsoring University department or registered student group.
• The material used to mark the walk must be water-soluble chalk (sidewalk chalk).
• Chalking may be in place for a maximum of 10 days.

Violations of this procedure constitute grounds for removal of the material by the campus facilities management unit, which reserves the right to charge for the cost of removal and any associated repairs to the sponsoring organization.

Prohibited

• The use of markers, paints, oil-based products, or sprayable chalk is prohibited.
• Chalking is prohibited on all vertical surfaces, as well as on the specific surfaces listed here: buildings, walls, benches, picnic tables, signs, poles, columns, bus stops, mailboxes, light poles, trash and recycling receptacles, and trees.
• Chalking cannot interfere with another message that has already been chalked.

Banners

The UMD Campus does not allow banners on the exterior of campus buildings or structures. Banners and window clings are allowed on a limited basis inside some campus spaces. Housing and Residence Life and Kirby Student Center have specific rules. For all other interior spaces, contact Facilities Management at [email protected] or 218-726-8262.

Outdoor Temporary Lawn Signage

Entities Permitted to Post Lawn Signs

• Campus Offices or Departments
• Officially Recognized Student Organizations
• All non-University entities are prohibited from posting lawn signs
• The name and contact information of the student organization, campus office/department, or student candidate must be included and visible on all signs.

Permitted Purposes

• Promotion of campus events
• Promotion of a specific event that is of interest to a student organization (ex.: national elections, Earth Day)

Size, Number, & Location

• Sign panels may be no larger than 24 inches by 24 inches, may contain content on both sides, and must be placed on eight or nine gauge plastic or wire stands.
• Signs may not be placed on trees, flower beds, next to fire hydrants, or impede the flow of traffic. All signs must be placed at least thirty (30) feet apart and at least three feet from the edge of sidewalks.
• Up to 10 signs total across campus are permitted per event per student organization or campus office/department.

Timing of Placement and Removal

• Signs may not be placed more than 1 week prior to the event/election and must be removed within 24 hours after the event/election.
• If weather conditions destroy or damage a sign, the sponsoring organization or campus office/department must remove it.

Violations

• Signs violating this policy may be removed without notice by Facilities Management.

Directional Signage

UMD units wishing to display directional signage in interior public common areas (e.g., hallways) need to maintain safety, clarity, and logical wayfinding within University buildings. Unit personnel should contact Facilities Management for further guidance.

Event directional signage can be posted the day of the event and must be removed within 24 hours of the event end. The sponsoring organization is responsible for installation and removal of all signage. Criteria for signage include: cannot exceed 11x17 inches; may only include event title, date, time, location, wayfinding arrows, and sponsoring organization; and may only be posted on non-painted surfaces.