Campus Specific Requirements: Crookston

Postings

Publications may be posted on bulletin boards in University facilities expressly provided for public use. Use of departmental bulletin boards may require approval. Posting outdoors is not permitted on the UMC Campus.

Publications, including posters, flyers, and signs, must be posted in a way that makes them easy to remove and does not cause damage to or deface the surfaces to which they are attached. Materials may not be posted with paste, glue, adhesive backing, or other similar means. The use of staples and tape is permissible, where usage does not cause damage. Violators may be billed for the costs of clean-up or repairs resulting from inappropriate posting or use of adhesives; violators may lose future distribution privileges.

Publications cannot interfere with another that has already been posted, unless a posting is outdated (e.g. event date has passed).

Materials larger than 14 inches by 22 inches should follow the guidelines in the Banners section.

Chalking

Only members of registered student groups or University departments may chalk on University properties, and only to promote events, programs, or services. Members of UMC should check in with Student Services prior to chalking, and UMC-FM will determine where chalking is allowed.

• Chalking is permitted only in open areas on a horizontal surface, such as sidewalks or plazas, not covered by an overhang.
• Chalking must be only for a campus-wide event or program, an event open to all students, or services provided by a University department.
• Chalking must bear the name of the sponsoring University department or registered student group.
• The material used to mark the walk must be water-soluble chalk (sidewalk chalk).
• Chalking may be in place for a maximum of 10 days.

Violations of this procedure constitute grounds for removal of the material by the campus facilities management unit, which reserves the right to charge for the cost of removal and any associated repairs to the sponsoring organization.

Prohibited

• The use of markers, paints, oil-based products, or sprayable chalk is prohibited.
• Chalking is prohibited on all vertical surfaces, as well as on the specific surfaces listed here: buildings, walls, benches, picnic tables, signs, poles, newsstands, columns, bus stops, mailboxes, light poles, and trees.
• Chalking cannot interfere with another message that has already been chalked.

Publication Distribution

Materials for registered student organizations may be posted on the Student Center bulletin board after review by Student Affairs or Media Relations. With the exception of external organizations advertising for student workers or sharing rental opportunities, non-University entities may not post information. Non-University entities sponsored by a campus organization can personally distribute information in selected spaces.

In University facilities, unless otherwise restricted, publications are limited to foyer and lobby areas via bins and racks as described in the policy. Distributing published materials in stairways, classrooms, offices, hallways, doorways, or elevators, is prohibited.

Distribution-free zones are established outside University facilities to maintain facility ingress and egress. Material may not be distributed within a 25’ x 20’ envelope immediately outside facility entrances.

Distribution from Bins or Racks

• Distribution from Bins or Racks is not permitted on the UMC campus.
• An exception is made for publications that are for sale. The distribution of publications that are for sale is governed by Board of Regents Policy: Direct Sales of Goods and Services (PDF) and Administrative Policy: Selling Goods and Services to External Customers.

Banners

Banners are defined as written or printed stationary or fixed matter that are larger than 14 inches by 22 inches. Units may display banner(s) only to promote an event, sponsored by the University, University department, or a registered student group. The banner must bear the event name and name of the sponsoring organization.

Units planning to display a banner at the Crookston campus must follow this procedure:

1. Determine sponsoring University unit and arrange funding.
2. Include the event name, date, time, and name of the sponsoring department or registered student group in the Submittal Request.
3. Determine event information of banner and contact Printing Services or other professional sign fabrication company.
4. Prepare the banner in accordance with U Standards for University departments and Campus Life Programs.
5. Contact Facilities and Operations for the installation of the banner.

Banners smaller than 14 x 22 inches should follow guidelines in the Postings section.