APPENDIX TO POLICY

Non-Work Study Student Employment

This appendix is designed to assist hiring authorities and University departments with their recruitment and staffing needs and questions for hiring students without work-study funding for on-campus positions. For employment dates for non-work study funded student positions, see the Office of Human Resources web site.

Student Eligibility Requirements

  • Student enrollment as an undergraduate or graduate student is required for obtaining and continuing in an on-campus student employment position. Students who graduate or leave school will no longer be eligible to hold a student employment position.
  • Students must be registered for a minimum number of credits. Students who drop below the minimum credit requirements lose their eligibility for a student employment position and are immediately terminated.
  • Students who are graduating during the summer and /or are not registered for the fall must register for the minimum credit requirements in the summer.
Minimum Credit Requirements
  Fall and SpringSummer Session
Student StatusWithout Work-StudyWithout Work-Study
Undergraduate 6 0*
Graduate 3 0*
Non-degree 6 6
International undergrad 12 0*
International graduate 6 0*
International Non-degree 12 12

Credit Requirement Notes:

  • Independent Study credits apply toward the minimum only for the term in which they were initially registered.
  • Students without Work-Study who are enrolled in degree-granting program, met the minimum credit requirement during spring semester, did not graduate, and intend to register for fall semester do not need to register for summer.
  • Students who are graduating during the summer and/or are not registered for the fall must register for the minimum credit requirement in the summer.
  • College of Continuing Education credits apply toward the minimum only for the term in which students were initially registered.

Hiring a Graduate Student into a Student Position

When hiring a graduate student there are considerations to take into account in determining the correct classification including course registration, hours of work per week, and labor requirements. Work-study monies cannot be used to fund these appointments.

Working more than 14 hours per week and/or more than 67 days per calendar year
  • A graduate student who is or will be working more than 14 hours per week and/or more than 67 days per calendar year must be hired into the equivalent labor-represented classification.
  • If the graduate student is hired, supporting documentation to include a Minnesota State Retirement System form and an HRIF must be completed for these appointments. In addition to becoming a union employee, deductions of union dues and Social Security, Medicare, and Minnesota State Retirement System withholdings will also be taken.
Working 14 hours or less per week and/or less than 67 days per calendar year

A graduate student who will be or is working 14 hours or less per week and/or less than 67 days per year has two available options based on their current course registration:

  • A graduate student may be hired into the appropriate 2xxx student classification provided they are registered and maintain registration of at least 3 credits per semester. Placing the student in a 2xxx series classification will provide exemption from FICA withholdings, provided the student maintains the required credit registration. For this reason the minimum course registration must be strictly followed.

    Note: The 2xxx classification series is for STUDENT classifications, not specific to Undergraduate or Graduate with the exception of 9522, 9523, 9512, and 9513 classifications specifically designated for Undergraduates.

  • If the graduate student is not properly registered or drops below the required registration of 3 credits, the individual must be hired into a Temporary or Casual appointment.

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