Non-Work Study Student Employment
Appendix to Policy
This appendix is designed to assist hiring authorities and University departments with their recruitment and staffing needs and questions for hiring students without work-study funding for on-campus positions. For employment dates for non-work study funded student positions, see the Office of Human Resources web site.
Student Eligibility Requirements
- Student enrollment as an undergraduate or graduate student is required for obtaining and continuing in an on-campus student employment position. Students who graduate or leave school will no longer be eligible to hold a student employment position.
- Students must be registered for a minimum number of credits. Students who drop below the minimum credit requirements lose their eligibility for a student employment position and are immediately terminated.
- Students who are graduating during the summer and /or are not registered for the fall must register for the minimum credit requirements in the summer.
Minimum Credit Requirements
|Fall and Spring||Summer Session|
|Student Status||Without Work-Study||Without Work-Study|
Credit Requirement Notes:
- Independent Study credits apply toward the minimum only for the term in which they were initially registered.
- Students without Work-Study who are enrolled in degree-granting program, met the minimum credit requirement during spring semester, did not graduate, and intend to register for fall semester do not need to register for summer.
- Students who are graduating during the summer and/or are not registered for the fall must register for the minimum credit requirement in the summer.
- College of Continuing Education credits apply toward the minimum only for the term in which students were initially registered.
Hiring a Graduate Student into a Student Position
When hiring a graduate student there are considerations to take into account in determining the correct classification including course registration, hours of work per week, and labor requirements. Work-study monies cannot be used to fund these appointments.
Working more than 14 hours per week and/or more than 67 days per calendar year
- A graduate student who is or will be working more than 14 hours per week and/or more than 67 days per calendar year must be hired into the equivalent labor-represented classification.
- If the graduate student is hired, supporting documentation to include a Minnesota State Retirement System form and an HRIF must be completed for these appointments. In addition to becoming a union employee, deductions of union dues and Social Security, Medicare, and Minnesota State Retirement System withholdings will also be taken.
Working 14 hours or less per week and/or less than 67 days per calendar year
A graduate student who will be or is working 14 hours or less per week and/or less than 67 days per year has two available options based on their current course registration:
- A graduate student may be hired into the appropriate 2xxx student classification provided they are registered and maintain registration of at least 3 credits per semester. Placing the student in a 2xxx series classification will provide exemption from FICA withholdings, provided the student maintains the required credit registration. For this reason the minimum course registration must be strictly followed.
Note: The 2xxx classification series is for STUDENT classifications, not specific to Undergraduate or Graduate with the exception of 9522, 9523, 9512, and 9513 classifications specifically designated for Undergraduates.
- If the graduate student is not properly registered or drops below the required registration of 3 credits, the individual must be hired into a Temporary or Casual appointment.