Printed on: 01/19/2020. Please go to http://policy.umn.edu for the most current version of the Policy or related document.

Administrative Policy

Public Service: Campaigning for or Holding Public Office

Responsible University Officer(s):

Vice President, Office of Human Resources

Policy Owner(s):

Senior Director of Total Compensation

Policy contact(s):

See Contacts Section

Date Revised:

May 1, 2018

Effective Date:

May 1, 2005

Policy Statement

Employees may engage in public service, including campaigning for or holding public office. At the earliest opportunity, the responsible administrator/supervisor should discuss potential conflicts or work with the employee who is contemplating running for or is being appointed to a public office. When the demands of public service impact an employee’s University work responsibilities, the responsible administrator and employee hold joint accountability to explore arrangements to accommodate the public service activity and time away from work. Consultation is required where duties of a campaign or the holding of the office would seriously interfere or conflict with the fulfillment of University responsibilities, including hours of work.

A leave of absence or start of other arrangements should coincide with the onset of activities that prevent the employee from meeting University responsibilities. If the situation warrants, for example, when a full-time leave of absence beyond two years is required, a resignation may be the most appropriate action.

Exceptions

The president or delegate may make exceptions to this policy upon written request by an employee and/or responsible administrator.

Restrictions

University employees must not imply University endorsement or use University resources in campaign activities or literature. Employees campaigning or fundraising for or holding public office will follow University policies regarding use of University equipment, services, facilities, property, and paid work time.

Reason for Policy

This policy implements Board of Regents Policy: Employees Campaigning for or Holding Public Office.

Procedures

Forms/Instructions

Appendices

Frequently Asked Questions

Contacts

Subject	Contact	Phone	Email
General Information or Procedural Assistance	Primary: Responsible administrator/supervisor Secondary: Local campus, college, or administrative unit HR administrator Other (as needed): Office of Human Resources specialist or consultant	Office of Human Resources Specialist and Consultant List	Office of Human Resources Specialist and Consultant List
Document Processing of a leave or resignation	Office of Human Resources Call Center	612-624-UOHR (8647)	ohr@umn.edu

Definitions

There are no definitions associated with this policy.

Responsibilities

Employee

Provides the responsible administrator/supervisor with as much notice time as possible and consults on potential conflicts and possible work arrangements.
Follows through with procedures appropriate to a leave of absence or resignation.

Responsible Administrator/Supervisor

Consults with the employee, at the earliest opportunity, on potential conflicts and appropriate arrangements to accommodate campaigning for or holding public office.

President or Delegate

Decides outcome of any exception request to Board of Regents Policy: Employees Campaigning for or Holding Public Office.

Office Human Resources

Consult as needed with unit HR administrators and/or responsible administrator/supervisor on appropriate work accommodations.

Related Information

Board of Regents Policy: Employees Campaigning For or Holding Public Office
Administrative Policy: Unpaid Personal Leaves for Faculty and Academic Professional and Administrative Employees
Bargaining unit contracts, employment rules and administrative interpretations

History

Amended:: May 2018 - Comprehensive Review. Minor edits for clarity.

Amended:: November 2009 - General edits made with clarification of policy and procedural language and indicated more strongly role of responsible administrator/supervisor.
Amended:: May 2008 - Policy converted to the new University-wide format for administrative policies.
Adopted:: May 2005
Effective:: May 2005