University of Minnesota  Procedure

Verifying Highest Degree

Verification of the highest degree is required for all new faculty and academic professional and administrative (P&A) employees except those excluded below. The hiring department obtains this verification from the new employee in the form of:

  • a letter from an authorized university official that degree requirements have been met by a specific date;
  • a photocopy of an official transcript showing the date of the degree; or
  • a photocopy of the degree certificate.

Verification may also be obtained through a background check handled through the Office of Human Resources . For more information and process steps, consult Administrative Policy: Background Checks and Verification.

Verification of highest degree is not required for persons in either of the following two categories:

  • academic employees who are affiliates; (i.e., individuals for whom no salary dollars will be paid through the University of Minnesota payroll system), and
  • visiting faculty.

Should faculty or P&A employees move from affiliate status to a paid appointment, verification would then be required except in the case of those individuals on visiting faculty appointments.