University of Minnesota  Procedure

Verifying Highest Degree


Expand all


Table of Contents

TOC placeholder

Governing Policy


Please use the contact section in the governing policy.

Verification of the highest degree is required for all new faculty and academic professional and administrative (P&A) employees except those excluded below. The hiring department may obtain this verification from the new employee in the form of:

  • a letter from an authorized university official that degree requirements have been met by a specific date; or
  • an official transcript showing the date of the degree. 

It is highly recommended that verification be obtained through a background check handled through the Office of Human Resources. For more information and process steps, consult Administrative Policy: Background Checks and Verification.

Verification of highest degree is not required for persons in either of the following two categories:

  • academic employees who are affiliates; (i.e., individuals for whom no salary dollars will be paid through the University of Minnesota payroll system), and
  • visiting faculty.

Should faculty or P&A employees move from affiliate status to a paid appointment, verification would then be required except in the case of those individuals on visiting faculty appointments.