Printed on: 10/15/2018. Please go to http://policy.umn.edu for the most current version of the Policy or related document.
ADMINISTRATIVE POLICY

Emeritus/Emerita Title for Retired Faculty

Responsible University Officer(s):

  • Executive Vice President and Provost

Policy Owner(s):

  • Vice Provost for Faculty and Academic Affairs

Policy contact(s):

Date Revised:

Jul 16, 2012

Effective Date:

Jan 1, 1969

POLICY STATEMENT

The title of emeritus/emerita is conferred on eligible tenured faculty members in accordance with the terms of Board of Regents Policy: Faculty Emeriti. The title of emeritus/emerita is at the faculty member’s rank at the time of retirement. The title does not confer any employment status, rights, or associated entitlements. Under special circumstances, and with the required recommendations and approval, a faculty member may be:

  • awarded the title of emeritus/emerita although not meeting the eligibility criteria; or
  • granted a promotion within the emeritus/emerita rank.

UNIVERSITY SERVICES AND PRIVILEGES

Faculty members who are granted emeritus/emerita status are entitled to the following services and privileges provided to regular faculty:

  1. E-mail accounts (including internet access);
  2. Library privileges;
  3. Listing in the University directory and mail service;
  4. Faculty discounts for computer hardware and software, recreation facilities, athletic events, and other performances and exhibitions;
  5. Continued parking privileges at faculty rates-subject to space limitations when the next best alterative space should be offered;
  6. Permission to audit graduate or undergraduate level courses, subject to the instructor's approval and relevant University policies and procedures;
  7. Access to health and dental insurance coverage at the faculty member's own expense according to University retiree policy;
  8. Participation in academic processions (graduations, convocations and the like) in a position of honor; and
  9. The right to represent the University at academic ceremonies of other institutions upon appointment by the president.

ACADEMIC UNIT SERVICES AND PRIVILEGES

Academic unit administrators are encouraged to provide active emeriti/emeritae faculty members the following services, privileges, and facilities as are warranted by the nature of the continuing relationship with the University, subject to cost and availability and not to exceed those provided to regular faculty:

  1. Office space;
  2. Access to laboratories, computer, or comparable facilities requisite to the continued engagement in scholarly work or mutually-agreed-upon task whether on a contractual or volunteer basis;
  3. Access to mail, telephone, and other routine office services (e.g., copying and secretarial); and
  4. The right to submit proposals for sponsored research and to advise graduate students or postdoctoral research associates, subject to University rules and policies.

CONTINUED RELATIONSHIP WITH THE UNIVERSITY

An academic department, service, or other administrative unit may enter into a volunteer or contractual agreement with a faculty member emeritus/emerita to provide services subject to terms of the contract and applicable laws and rules as referenced in Section VI of Board of Regents Policy: Faculty Emeriti.

WITHHOLDING OR WITHDRAWING THE EMERITUS/EMERITA TITLE

The president, following notice to the faculty member and an opportunity to be heard on the issue, may withhold or withdraw the emeritus/emerita title in circumstances: (1) where a faculty member has retired during suspension or termination proceedings initiated under Board of Regents Policy: Faculty Tenure or (2) where evidence presented to the president demonstrates that the faculty member has engaged in conduct that violates the standards of Board of Regents Policy: Faculty Tenure.

INFORMAL DISPUTE RESOLUTION

If a faculty member emeritus/emerita has a complaint arising under Board of Regents Policy: Faculty Emeriti and this administrative policy and procedures, it will be resolved by an informal process. The faculty member emeritus/emerita can request review by the administrative level above that of the administrator who caused the complaint (e.g., at the college/campus level when the dispute concerns a decision by a department chair/head). Requests for reviews are to be made in a timely manner. The President's decision to withhold or withdraw the emeritus/emerita status from a faculty member, following notice and an opportunity to be heard, is not subject to further review.

REASON FOR POLICY

This policy implements Board of Regents Policy: Faculty Emeriti. The University of Minnesota Board of Regents has established the title of "emeritus/emerita" to be awarded to eligible tenured faculty members in recognition of years of valued service and contributions to the University and to encourage and maximize the inclusion of these retired faculty members as active participants in the life of the University Community to the extent they are willing and able.

PROCEDURES

FORMS/INSTRUCTIONS

APPENDICES

FREQUENTLY ASKED QUESTIONS

CONTACTS

SubjectContactPhoneEmail
Primary Contact(s) Ole Gram 612-624-5082 gram@umn.edu
General Information or Procedural Assistance
  • Primary: Responsible administrator/supervisor
  • Secondary: Local campus, college, or administrative unit HR administrator
  • Other (as needed): Office of Human Resources specialist or consultant
Office of Human Resources Specialist and Consultant List Office of Human Resources Specialist and Consultant List
Office for Conflict Resolution Tina Marisam, Interim Director, Office for Conflict Resolution 612-624-1030 marisam@umn.edu

DEFINITIONS

There are no definitions associated with this policy.

RESPONSIBILITIES

College or Campus Department
  • Notifies the retiring eligible faculty member of the granting of the title of emeritus/emerita and the services and privileges that accompany the title or may be made available otherwise.
  • Under special circumstances, initiates a recommendation to (1) award the title of emeritus/emerita to an otherwise ineligible faculty member or (2) to support promotion within the emeritus/emerita rank.
  • Maintains a record of all faculty members currently holding the title of the emeritus/emerita.
President
  • Chooses to support or not special-circumstance recommendations initiated at the college/department level.
  • Informs the retiring or retired faculty member of the consideration to withhold or withdraw title.
  • Decides to withhold or withdraw the emeritus/emerita title.
Board of Regents
  • Approves special-circumstance recommendations from the President.

RELATED INFORMATION

HISTORY

Amended:
July 2012 - Expanded the policy language and accompanying procedures to include a provision to withhold or withdraw the emeritus/emerita title. General editing and formatting changes made. Administrative Policy title changed from Holding the Title of Faculty Emeriti to Emeritus/Emerita Title for Retired Faculty.
Amended:
July 2008 - Policy converted to the new University-wide format for administrative policies. Administrative procedures approved by the University Senate and Administration in 2000 were subsumed into this policy.
Amended:
July 2000 - Administrative procedures amended to accompany Board of Regents Policy: Faculty Emeriti amended July 14, 2000.
Adopted:
January 1969 - Administrative procedures were created to accompany Board of Regents Policy: Emeritus Title for Faculty.
Effective:
January 1969
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