Notifying/Requesting and Approving Bereavement Leave

Notifying/Requesting Bereavement Leave

1. Notification
   The faculty member or academic professional or administrative (P&A) employee must provide notice of absence due to the death of an immediate or other family member to the responsible administrator/supervisor at the earliest possible time, as well as the likely length of absence from work. If requested by the responsible administrator/supervisor, the employee will provide substantiation of the reason for the leave.
2. Additional Leave Request
   If needed, the employee may request up to two additional days of paid bereavement leave for the death of an immediate family member. The employee may also submit a request to the responsible administrator/supervisor for additional paid leave time available (e.g., vacation) or unpaid leave time (e.g., personal) as desired.
3. Reporting Absences
   The faculty member or P&A employee submits their absence request to the responsible administrator/supervisor, documenting days of paid bereavement leave according to department procedures for leave requests. Other paid days requested (e.g., vacation) and any additional unpaid days (e.g., personal) of leave requested should be recorded following the appropriate procedures.

Approving Bereavement Leave

1. Verification of Appointment
   The responsible administrator/supervisor verifies the faculty or P&A employee's appointment to confirm what bereavement leave provisions are available.
2. Length of Leave for Immediate Family Member
   The responsible administrator/supervisor determines leave provision of up to two additional days for the death of an immediate family member.
3. Additional Leave Approval
   The responsible administrator/supervisor reviews and approves requests for additional paid or unpaid leave, considering both employee and departmental needs.
4. Documentation
   The responsible administrator/supervisor approves the bereavement and other leave requests in HRMS and ensures any leaves are documented appropriately. If requested by the responsible administrator/supervisor, the faculty member or P&A employee provides substantiation of the reason for the leave.