Examples of Allowable and Unallowable Purchases

Appendix

Governing Policy

Examples of allowable purchases:

  • Airfare
  • Books
  • Car rental
  • Catering charges, excluding alcohol
  • Computer equipment
  • Conference registration fees
  • Copiers, leases, supplies
  • Copying services
  • Dues and memberships
  • Duplication
  • Hospitality, excluding alcohol (refer to Administrative Policy: Hospitality and Entertainment of Non-Employees for details.)
  • Lab charges
  • Mailers, shipping, courier companies
  • Non-travel supply items, conference supplies, books, etc.
  • Office supplies/materials
  • Office water coolers
  • Oxygen, gases
  • Publications
  • Scientific supplies
  • Subscriptions
  • Telephone services, pagers, or cell phones (Department cell phones only). See See Cell Phones and Data Plans section of Administrative Policy: Business Expenses.

Do NOT use the card for:

  • Alcohol
  • Capital equipment
  • Cash advances
  • Consultants or professional services
  • Lodging expenses
  • Travel meals (should be paid for out-of-pocket and reimbursed at the appropriate per diem rate)
  • Radioactive materials
  • Research animals
  • Personal expenses of any kind
  • Any item not allowed by cardholder department policies or procedures.
  • Any item not allowed by sponsoring agency.

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