Printed on: 05/08/2021. Please go to for the most current version of the Policy or related document.
University of Minnisota  Appendix

Examples of Allowable and Unallowable Purchases

Appendix to Policy

Examples of allowable purchases:

  • Airfare
  • Books
  • Car rental
  • Catering charges, excluding alcohol
  • Computer equipment
  • Conference registration fees
  • Copiers, leases, supplies
  • Copying services
  • Dues and memberships
  • Duplication
  • Hospitality, excluding alcohol (refer to Administrative Policy: Hospitality and Entertainment of Non-Employees for details.)
  • Lab charges
  • Mailers, shipping, courier companies
  • Non-travel supply items, conference supplies, books, etc.
  • Office supplies/materials
  • Office water coolers
  • Oxygen, gases
  • Publications
  • Scientific supplies
  • Subscriptions
  • Telephone services, pagers, or cell phones (Department cell phones only). See See Cell Phones and Data Plans section of Administrative Policy: Business Expenses.

Do NOT use the card for:

  • Alcohol
  • Capital equipment
  • Cash advances
  • Consultants or professional services
  • Lodging expenses
  • Travel meals (should be paid for out-of-pocket and reimbursed at the appropriate per diem rate)
  • Radioactive materials
  • Research animals
  • Personal expenses of any kind
  • Any item not allowed by cardholder department policies or procedures.
  • Any item not allowed by sponsoring agency.

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