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Governing Policy
Questions?
Please use the contact section in the governing policy.
The specific examples below provide additional context related to the applicable policy and include the reason for why a situation may or may not be allowable as an expense.
| Example | Applicable Policy | Allowable Y/N | Reason |
|---|---|---|---|
| We have programs that work at remote locations regularly, namely local high schools where the program works in conjunction with the school for some school-based services, and some U of M campus-based services. The commute between campus and the schools is a regular part of the job, an expectation to be in more than one site in one day. Is mileage reimbursement allowable? |
Business Expenses if the individual is a U of M employee. Traveling on University Business if the individual is not a U of M employee. |
Yes |
The employee’s job duties include working on this type of program and to execute the program travel to off site locations is necessary. Non-employee is conducting business on behalf of the University. |
| I am an employee and have been asked to go one of the 89 extension offices for programmatic reasons. Is mileage reimbursement allowable? | Business Expenses | Yes | The extension office is not my home campus. |
| I am working on a grant and part of the grant objectives are to connect with students, local businesses, and schools. Is mileage reimbursement allowable? | Business Expenses | Yes | The employee’s job duties include working on this type of program and to execute the program travel to off site locations is necessary. |
| I work on East Bank and need to attend a meeting on West Bank. Is mileage reimbursement allowable? | Business Expense | No | Mileage reimbursement between Twin Cities campuses is not allowed. |
| Our Alumni Relations Officer often has off-campus events and functions. Is mileage reimbursement allowable? | Business Expense | Yes | The employee’s job duties include connecting with alumni and to make those connections travel to off site locations is necessary. |
| We ran out of markers so I picked some up at a local store. Is mileage reimbursement allowable? | Business Expense | No | Local milage is not allowed. There are several other and more cost effective ways to purchase markers. |
| Our Development Officer is requested reimbursement for mileage from home to a donor visit. Is mileage reimbursement allowable? | Business Expense | Yes | Regardless of the individual Work With Flexibility agreement, it is allowable since the Development Officer is not driving to a University location. |