The specific examples below provide additional context related to the applicable policy and include the reason for why a situation may or may not be allowable as an expense.
|Example||Applicable Policy||Allowable Y/N||Reason|
|We have programs that work at remote locations regularly, namely local high schools where the program works in conjunction with the school for some school-based services, and some U of M campus-based services. The commute between campus and the schools is a regular part of the job, an expectation to be in more than one site in one day. Is mileage reimbursement allowable?||
Business Expenses if the individual is a U of M employee.
Traveling on University Business if the individual is not a U of M employee.
The employee’s job duties include working on this type of program and to execute the program travel to off site locations is necessary.
Non-employee is conducting business on behalf of the University.
|I am an employee and have been asked to go one of the 89 extension offices for programmatic reasons. Is mileage reimbursement allowable?||Business Expenses||Yes||The extension office is not my home campus.|
|I am working on a grant and part of the grant objectives are to connect with students, local businesses, and schools. Is mileage reimbursement allowable?||Business Expenses||Yes||The employee’s job duties include working on this type of program and to execute the program travel to off site locations is necessary.|
|I work on East Bank and need to attend a meeting on West Bank. Is mileage reimbursement allowable?||Business Expense||No||Mileage reimbursement between Twin Cities campuses is not allowed.|
|Our Alumni Relations Officer often has off-campus events and functions. Is mileage reimbursement allowable?||Business Expense||Yes||The employee’s job duties include connecting with alumni and to make those connections travel to off site locations is necessary.|
|We ran out of markers so I picked some up at a local store. Is mileage reimbursement allowable?||Business Expense||No||Local milage is not allowed. There are several other and more cost effective ways to purchase markers.|
|Our Development Officer is requested reimbursement for mileage from home to a donor visit. Is mileage reimbursement allowable?||Business Expense||Yes||Regardless of the individual Work With Flexibility agreement, it is allowable since the Development Officer is not driving to a University location.|