Printed on: 05/26/2017. Please go to http://policy.umn.edu for the most current version of the Policy or related document.

ADMINISTRATIVE POLICY

Leave of Absence and Readmission for Undergraduates: Twin Cities, Crookston, Morris, Rochester

Responsible University Officer(s):

  • Executive Vice President and Provost

Policy Owner(s):

  • Vice Provost and Dean of Undergraduate Education

Policy contact(s):

Date Revised:

April 2017

Effective Date:

April 2009

POLICY STATEMENT

Undergraduates are expected to maintain continuous registration every fall and spring term from the time they matriculate until they graduate. Students who will not maintain continuous registration for any reason should consult with an advisor about whether to request a leave of absence and determine the financial aid or re-admission implications of not registering.

  1. Students in good academic standing will ordinarily be granted a leave of absence upon request, subject to the considerations below. The length of the leave must not exceed four terms (fall and spring terms).
    1. Leaves of Absence should be limited to the following reasons:
      1. Physical or mental health concerns
      2. Family obligations
      3. Financial concerns
      4. Military service
      5. Academics – sequenced courses are not offered for the upcoming term, reconsidering major, academic struggles, etc.
      6. Career opportunities

      Students with other circumstances should consult with their advisor(s) for appropriate alternatives.

  2. Students may return before the expiration of their leave. Whether the student returns early or at the expiration of the leave, colleges may condition the timing of readmission to a program on availability of space.
  3. Except as provided in 3a, undergraduates who fail to register for a term (excluding summer) and who have not been granted a leave of absence, or whose leave of absence has expired, will be discontinued.
    1. Morris only: Undergraduates who fail to register for two terms (excluding summer) and who have not been granted a leave of absence, or whose leave of absence has expired, will be discontinued.
  4. Students who are discontinued must contact their college office to obtain approval for readmission to a program and register for another term. Students in good academic standing at the time they were discontinued normally will be allowed to return.
  5. A student who has left the University without a leave of absence for more than two consecutive terms (not including summer session) may be held to new program requirements upon returning to the University. A student returning within two terms (fall and spring) or less will be allowed to follow the program requirements in place when they left the University.
  6. Readmission following a leave of absence or break in enrollment may be denied based on crimes or other serious misconduct that would have been grounds for suspension or expulsion had the student engaged in the conduct while enrolled (see Board of Regents Policy:Student Conduct Code.)

Exclusions

This policy is not applicable to the Duluth campus.

REASON FOR POLICY

Periodically students must interrupt their enrollment. Allowing students to take a leave of absence provides students the opportunity to return to the University under the rules and policies in effect when they left. It also allows the University the opportunity to counsel students about the required actions to return to the University. This policy implements criteria and requirements for accreditation established by the Higher Learning Commission.

PROCEDURES

FORMS/INSTRUCTIONS

APPENDICES

FREQUENTLY ASKED QUESTIONS

CONTACTS

Subject
Contact
Phone
Fax/Email
Student Services Contact Information
 
 
Policy Questions
612-626-9159
Crookston Campus
218-281-8200
Morris Campus
320-589-6011
Rochester Campus
507-258-8008

DEFINITIONS

Discontinued
Undergraduates who have not been granted a formal leave of absence or who do not register for one term (excluding summer session) will be discontinued (two terms for Morris). Students who are discontinued are no longer active in their program (inactive status).
Leave of absence
Refers to a student’s official permission to leave the University for a set duration of time (no more than four terms).
Matriculate
Students matriculate when they have confirmed their enrollment, satisfied all institutional requirements to enroll, and are eligible to enroll in courses as degree-seeking students.
Readmission or Reactivation
The process of returning to active status at the University following a break in enrollment.

RESPONSIBILITIES

Colleges/Academic Units
  • Create a process for granting and documenting leaves of absence.
  • Inform students at the time of their initial matriculation of the consequences of not maintaining continuous enrollment, including whether readmission is dependent on availability of space in the program.
  • Inform students of space limitations on readmission/returning from leave.
Students
  • Meet with their college advisor and/or student services office to complete a leave of absence form when planning a leave of absence.
  • Contact the appropriate college or campus office when seeking to return to the University.

RELATED INFORMATION

HISTORY

Amended:
April 2017 - Comprehensive Review, Major Revision. 30 Day Review. 1. Document appropriate reasons for a leave of absence. 2. Use “discontinue” language rather than “inactive” language for accuracy about the process.3. Clarify language regarding semester/term including how terms are counted for leaves and discontinuation.
Amended:
January 2011 - Policy title updated to reflect that Policy applies to Undergraduate students.
Amended:
December 2009 - Policy now applies to Crookston.
Effective:
April 2009
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