Glossary of Terms

Provider Component: Designated health care component of the University that provides health care to individuals.
Psychotherapy notes: Notes recorded by a mental health therapist in documenting or analyzing the contents of conversation during a counseling session that capture the therapist's impressions about the patient and contain details of the conversation. Psychotherapy notes are separated from the rest of the patient's medical record and used only by the provider who created the note.
The following information is not psychotherapy notes:
Medication prescription and monitoring;

Session start/stop times;

Modalities and frequency of treatment;

Results in clinical tests; and

Summaries of diagnosis, functional status, treatment plan, symptoms, prognosis and progress to date.
Public Health: The science and practice of community hygiene; includes preventive medicine, health education, sanitation and environmental safety.
Public Health Hazard: Any condition upon real property which poses an immediate and direct hazard to human health due to the existence of the condition itself or due to the immediate threat of transmission of disease through insects, animals or other means of transmission or infection
Public Health Nuisance: Defined in Minnesota Statutes sections 145A.02, subd. 17 and includes, but is not limited to, any condition which poses an immediate and direct hazard to human health if left unremedied due to the existence of the condition itself or due to the immediate threat of transmission of disease through insects, animals, or other means of transmission or infections
Public, Public Customers, or External Customers: All individuals (including faculty, students, and staff), private businesses, foundations, and government agencies that acquire goods /services from University departments or units and do NOT use the University internal billing system. Purchases are made by individuals or Non-University organizations.
Publications: Refers to any printed matter (such as newspapers, posters, flyers, signs, and other written or printed matter) designed for sale, distribution, posting, or communication of information through print media; other than those resulting from the transaction of official University business and academic activity.
Qualified (Non-taxable) Relocation Expenses: The reasonable cost of moving household goods and personal effects from former to new residence, which are not considered to be taxable income to the employee. Includes such services as packing, loading, hauling, insuring, temporary storage, etc.
Qualified (Non-taxable) Travel Expenses: The reasonable cost of travel, including lodging but not meals, during the period when moving from former to new residence for the appointee and members of the appointee's household, which are not considered to be taxable income to the employee.
Qualified Capital Expenditures (or Eligible Costs): Eligible costs include land acquisition, predesign, design, construction, major remodeling (if it adds to the value or life of a building and is not of a recurring nature), and other improvements or acquisitions of tangible fixed assets of a capital nature. Equipment may be eligible if purchased and installed upon initial acquisition and construction of a building, expansion or major remodeling.
General operating expenses, overhead, master planning, maintenance, operating costs, software and personal property such as computers are not qualified capital expenses.
Qualified Environmental Consultant (QEC) –: The University maintains a list of consultants with expertise in environmental sciences and engineering. Consultants on the list have been prequalified to work on environmental projects at the University.
Radiation Protection Officer (RPO): Directs the Radiation Protection Division (RPD) of the Department of Environmental Health and Safety (DEHS). The Radiation Protection Officer staffs the All-University Radiation Protection Committee.
Readmission: The process of reapplication to the University for admission. Readmission is required following a break in enrollment without an approved leave of absence, as well as after failure to return by the term immediately following an approved leave of absence (excluding summer).
Reason for Policy: A statement on the policy that describes why the policy exists (i.e., mitigates institutional risk, implements a Board of Regents policy, supports institutional mission and values, meets legal or regulatory requirements of the policy).
Reasonable Costs: A cost may be considered reasonable if the nature of the goods or services acquired or applied, and the amount involved therefore, reflect the action that a prudent person would have taken under the circumstances prevailing at the time the decision to incur the cost was made."(OMB Circular A-21, Section C3).
Reclassification: A change in the classification of an individual position by raising it to a higher class, reducing it to a lower class, or moving it to another class at the same level on the basis of significant changes in the kind, difficulty, or responsibility of the work performed. No probationary period is required unless requested, in writing, by the supervisor and approved by the campus student administrator.
Recognized college or university: A college or university in another country that is comparable to a regionally accredited U.S. college or university. This information is published and updated by organizations such as NAFSA (National Association for Foreign Student Affairs) and AACRAO (American Association of Collegiate Registrars and Admissions Officers) and is available through the University’s graduate admissions office.
Recombinant DNA (rDNA) Research: This includes all research involving the joining of natural or synthetic DNA segments to other DNA molecules, as well as all synthetic or natural DNA segments that are being used for gene transfer into an in vivo system. All research must be conducted in accordance with the National Institutes of Health (NIH) Guidelines for Research Involving Recombinant DNA Molecules (NIH Guidelines).
Reconciler: Enterprise Financial System, (EFS) role. Individual assigned by department who is responsible for reconciling procurement card transactions, notifying approver, and ensuring purchases are consistent with department and University policies and procedures. The cardholder may be the reconciler.
Reconciliation: The process of comparing information that exists in two systems or locations, analyzing differences and making corrections so that the information is accurate, complete and consistent in both systems or locations. For financial reporting purposes, the process includes comparing the local unit's record of financial information to the general ledger.
Records Management: The systematic control of information from creation to final disposition.
Refund of sponsored employee expense overpayment.: A check returned by an employee for overpayment of expenses.
Regents Seal: The corporate seal of the University of Minnesota. Use of the Regents Seal as a logo is reserved for use on official documents bearing the signature of the president or a vice president, chancellor, or dean; on official awards; or in connection with events involving the Board of Regents. Contact the Office of University Relations for the graphic and approval.
Registrant for ionizing radiation producing devices: Administrator/Manager named on Minnesota Department of Health registration.
Reinstatement: The process required for returning to the University after an approved leave of absence. Students with a college-approved leave of absence are eligible for reinstatement if they notify their college via the appropriate reinstatement form prior to the term in which they intend to enroll, they enroll no later than the term immediately following the expired leave (excluding summer), and they return to the same major and degree objective.