Administrative Policy News for December 2018

The University is committed to an inclusive policy-making process. This quarterly communication highlights new or significantly revised administrative policies currently posted for the campus community to offer feedback. Your comments and suggestions are invited through the dates specified by each policy. Following the review period, all feedback will be forwarded to the policy owner who will then consider any revisions to the final policy.

The University of Minnesota has incredibly talented faculty and staff who come to Minnesota from all over the world. When filling a position, units may choose to provide a moving allowance for new employees as a recruiting incentive. The choice to offer an allowance or not rests with the hiring units, with these parameters:

  • may only be offered to individuals hired on a continuing full-time basis for the period in excess of 12 months;
  • must be negotiated at the time a position is offered;
  • must be included in the signed offer letter; and
  • may be approved for an amount up to one month’s salary, unless special prior permission has been granted by a chancellor, vice president or dean.

The proposed revision for this policy includes two key changes.

  • Moving allowances will only be paid as a lump sum through payroll. (Note: all moving allowances are subject to federal, state, and FICA tax withholdings.)
  • Employees who are terminated or resign within their first 12 months of employment may be required to reimburse the University up to the full amount of their moving allowance at the department’s discretion.

Malware and phishing are just two types of cybercrime that occurs on a daily basis, and we are all potential targets. The estimate from CNBC is that the global cost of cybercrime has reached as much as $600 billion (2017).

As community members at the University of Minnesota, we all need to take advantage of security controls that protect both the University and our personal information and assets, whether on University-provided equipment or on personal computers, tablets, phones and more. DUO two-factor authentication is just one of the security controls that help safeguard against cybercrime.

The latest version of Administrative Policy: Acceptable Use of Information Technology specifies that faculty, staff and students are required to use all available user-specific security controls provided by the University and meet the user-specific controls in the policy. The University will not reimburse faculty, staff or students for the loss of misdirected salary, expense reimbursements, financial aid or any other assets due to failure to employ the available security controls.

Administrative Policy: Resolving Alleged Student Conduct Code Violations, under 30-day review, contains the requirements and procedures for handling alleged violations, including covering privacy, access to an advisor, and the standard for evidence.

The policy has been updated to include consistent language around cases that involve violations of sexual assault, sexual harassment, stalking, or relationship violence. The update places the elements of due process in a sequential order and provides clarity on how this policy is applied and under what circumstances.

This policy specifies that the minimum cumulative grade-point average required to earn degrees with distinction or degrees with honors (for campuses with an honors program). The policy version under review would allow students in an honors program to receive Latin honors if they missed the GPA cutoff by .100 or less but have completed exceptional thesis work. The campus honors program is responsible for determining the standards and evaluation process for exceptional thesis work.

What is the Policy News?

This is where you will find the latest information on updates to policies, procedures, and more. We also have a couple of new features: spotlight on policy and a summary of recent Board of Regents policy changes.

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