Administrative Policy News - December 2017

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Thousands of background checks and verifications conducted annually help ensure a safe University community

To ensure the safety and security of our faculty, staff, students, and visitors, every year the University of Minnesota conducts over 9,000 background checks and verifications on new employees and employees transferring into certain roles. Background checks and verifications help to make sure that each employee is qualified to work at the University. Recently, the University strengthened its Administrative Policy: Background Checks and Verifications with these updates:

  • Background checks and verifications must be completed before the first day of work.
  • Checks and verifications now include non-employees who are contracted by the University to perform security-sensitive work.
  • To reduce administrative time and effort, checks and verifications on senior leaders no longer need separate cover sheets. 

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Donated Human Fetal Tissue: Research and Teaching, and Transplantation Research

The University has two administrative policies governing the use of donated human fetal tissue for research and teaching, and transplantation research.

Acquisition, Use & Disposition of Donated Human Fetal Tissue for Research and Teaching

  • Includes new language that addresses the new UMN requirements as determined by legislative changes to Minnesota § 137.47.
  • Provides new language addressing the exclusion of historical, publically available fetal cell lines from the policy
  • Broadens the language to include teaching uses
  • Better clarifies the responsibilities of UMN staff
  • Prohibits the transfer of fetal tissue from one research to another, or from UMN to another institution without advance approval of the Fetal Tissue Research committee

Acquisition, Use & Disposition of Donated Human Fetal Tissue for Transplantation Research

  • Also includes language that addresses the new UMN requirements as determined by legislative changes to Minnesota § 137.47
  • Better clarifies the responsibilities of UMN staff
  • Standardizes the title across the two policies

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Standardized Signage

As state and federal funding decreases, there may be increased interest in opportunities to secure gifts or sponsorships from Non-University entities.  Some of these gifts, is significant enough, may carry a proposal to name a building for the corporate entity. If the name is approved by the Board of Regents, this new administrative policy, Signage on University Buildings and Other Significant Assets, specifies the following:

  • the standards that will be used for creating the signs and representing the corporate identity;
  • who is responsibility for the final determination regarding the acceptability of the signage proposal; and
  • actions taken if the signage is to be changed or removed.

This policy ensures that the treatment of these namings is consistent and that there is coordination and consideration of the long-term vision for campus development and protection for the integrity of the University brand.

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Gift or Not

Look in any corner of the University and there is usually a University-hosted event or activity occurring.  It is not an uncommon practice to provide sponsorship packages which enable units to do or offer more with the event or activity. The type of return benefits offered in the sponsorship package are key in classifying the activity. The new Administrative Policy:  Classifying and Recording Sponsorships for University Hosted Events and Activities helps units ensure that the revenue received from these sponsorships is appropriately recorded in the general ledger as either gift eligible or non-gift eligible.

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Individual Conflict of Interest adopts new standards and gets a title update!

The Individual Conflict of Interest policy’s title has been expanded to cover its content. The policy itself has been expanded to incorporating the content from Individual Conflicts of Interest: Standards that Govern those Involved in Clinical Health Care. That policy is now being retired. Other updates include a new “no income” standard for human participant study investigators and clarification of standards governing relations with business entities.

Individual Conflicts of Interest: Standards that Govern Those Involved in Clinical Health Care policy will soon be retired… but the standards remain

The Individual Conflict of Interest: Standards that Govern Those Involved in Clinical Health Care policy will be retired and the standards have been incorporated into Administrative Policy: Individual Conflicts of Interest and Standards Governing Relationships with Business Entities.

Number of FDUO filers reduced in Institutional Conflicts of Interest policy

The number of individuals that are required to file the Annual Financial Disclosure for University Officials (FDUO) has been reduced after an assessment by the conflict of interest program determined that such a reduction would not pose a material risk to the University. Those individuals who are no longer required to file FDUOs are still required to file an annual Report of External Paid Activity with the Conflict of Interest Program. Additional changes to the policy provide a new appendix covering the list of other individuals required to file a financial disclosure and adds new definitions