APPENDIX TO POLICY
Safety of Minors - Requirements Grid
| A program designed to serve minors 1 where... | Registration 2 | Background Checks 3 | Education/ Training 4 | Health Safety | Examples |
|
University Programs |
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| Minors stay overnight (applies to staff who stay overnight) | Yes | Yes | Yes | Yes | Resident camps |
| Minors attend the program but are not accompanied by a parent or adult caregiver | Yes | Yes | Yes | Yes | Kids University, Bell Museum summer camps, Classes without Quizzes |
| Minors attend accompanied by a parent or adult caregiver | Yes | No | No | Yes | Landscape Arboretum's Pea Pods for Preschoolers, Science Fairs |
| Minors attend the program as part of a group and are supervised by teachers/chaperones from minors' school or organization | Yes | No | No | Yes | Kids on Campus, Weisman class tours, school field trips |
| University staff deliver program off campus where minors are supervised by teachers/chaperones from minors' school/organization | Yes | No | No | Yes5 | Raptor Center presentation at a school or after school program |
|
Non-University Organizations Using University Facilities |
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| Non-U of M Programs (including Registered Student Organizations): Minors not accompanied by parent or adult caregiver | No | Yes: Organization provides training, background checks equivalent to U of M requirements | No | Athletic camps run by coaches | |
| Non-U of M programs (including RSOs): Participating minors accompanied by coach, parent, or group leader | No | No | No | Tournaments for high school teams (school screens teachers, coaches) | |
1 Program requirements do not apply to:
- Credit-bearing courses. Faculty and other teaching personal may require a background check under Administrative Policy: Background Checks and Verifications.
- Guest speakers or guests who provide demonstrations if program staff remain in the room,
- Programs and events conducted by either the University or a non-University organization in a University facility that are open to the general public, are not subject to the Safety of Minors policy, even when attended by unaccompanied minors. Typical examples are public lectures, athletic events, concerts, museums, arboretum/nature centers, and theaters, and
- Research approved by an IRB involving minors (researcher is complying with IRB protections)
2Programs that are repeated throughout the summer or year using the same structure, although theme/topic may change, need only register once annually (e.g., Kids U, Bell Museum Discovery Day Camp, Bell Museum School Tours, Child Care Centers, 4-H). Different programs with different kinds of activities, even if for the same age group, must register each program (e.g., Garden Chefs, Seed Sowers at Landscape Arboretum).)
3 If the University program is complete from start to finish during a single calendar day, the following staff are excluded from the background check requirement:
- volunteers, temporary, seasonal, or student employees who will not have ongoing, unsupervised contact with minors if they:
- are under the direct supervision of an employee who has successfully completed a background check; and
- represent that they are not on the sex offender registry.
4 Same exceptions as for Background Checks – see endnote 2
5Regarding staff and participant interactions only
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