Data Center Standard

APPENDIX TO POLICY

Objective

To identify IT resources that must be in a data center and define data center security requirements to protect the IT resources located in a data center.

Security Controls

Systems to locate in a Data Center

The following table defines systems or applications that need to be located in a data center.

Criteria		Security Level
ID	Type of System	High	Medium	Low
DC.A.01	Multi-user systems	Required	Required	Recommended

Data Center Requirements

The following table defines requirements for a data center.

Control		Security Level
ID	Description	High	Medium	Low
DC.B.01	Disaster recovery plan in accordance with University Business Continuity policy (including who is responsible for DR plan for tenant hardware and data)	Required	Required	Required
DC.B.02	Limit access to the facility to only those with business need and prior approval	Required	Recommended	Recommended
DC.B.03	Identify and maintain a log of who has access to the facility	Required	Recommended	Recommended
DC.B.04	Secure servers and network equipment (i.e., lockable casings, lockable racks, secure consoles). Lock vacant data center rooms.	Required	Recommended	Recommended
DC.B.05	Document procedures for securing keys or door access to the facility	Required	Recommended	Recommended
DC.B.06	Change access codes when personnel change and at least annually	Required	Recommended	Recommended
DC.B.07	Periodically review who has key or card access to the facility (suggested: semi-annual or annual)	Required	Recommended	Recommended
DC.B.08	Monitor and log ingress/egress from facility (i.e., via staff, video, card access logs, etc.)	Required	Recommended	Recommended
DC.B.09	Protect against damage from physical emergencies (i.e., fire, flood, explosions, storms) and civil unrest (e.g., physical protections, fallback equipment and backup media at a safe distance from the facility)	Required	Recommended	Recommended
DC.B.10	Provide air conditioning, humidity controls, and fire detection / suppression systems to protect the facility and equipment in accordance with local fire safety regulations and manufacturers standards	Required	Recommended	Recommended
DC.B.11	Monitor for outages in cooling, electrical or water	Required	Recommended	Recommended
DC.B.12	Protect facility from failures of power and other necessary utilities	Required	Recommended	Recommended
DC.B.13	Establish stable and redundant power supply (Uninterruptible Power Supply) to maintain critical systems	Required	Recommended	Recommended
DC.B.14	Document procedures for the data center	Required	Required	Recommended
DC.B.15	Escort visitors, vendors, delivery staff, maintenance staff	Required	Recommended	Recommended
DC.B.16	Wear a visible form of identification that is University authorized (e.g., name badge issued by the University, government, or approved companies)	Required	Recommended	Recommended
DC.B.17	Document procedure and approvals needed for removing equipment or media from the facility	Required	Recommended	Recommended
DC.B.18	Document procedures for controlling maintenance and repair of equipment protecting systems in the facility	Required	Recommended	Recommended
DC.B.19	Use cameras to monitor areas in the facility. Audit collected data and correlate with who should have access.	Recommended1	Recommended	Recommended
DC.B.20	Use emergency lighting	Required	Recommended	Recommended
DC.B.21	Provide emergency power switches near emergency exits	Required	Recommended	Recommended
DC.B.22	Segregate equipment that requires unique environmental controls	Required	Recommended	Recommended
DC.B.23	Periodically test recovery procedures (i.e., power outage)	Required	Recommended	Recommended
DC.B.24	Do not store hazardous or combustible materials	Required	Recommended	Recommended
DC.B.25	Train staff on requirements related to working in or entry to a secure facility	Required	Recommended	Recommended
DC.B.26	Establish rules for eating, drinking, proper attire and other non-work related activities in the facility	Required	Recommended	Recommended

1 This is required for systems in scope for credit card processing environment per PCI-DSS. This includes systems that support or store, process or transmit cardholder data.

Resources Covered

This standard applies to IT resources owned or contracted by the University.

Individuals Covered

This standard applies to University community members who use or manage University IT resources.