APPENDIX TO POLICY

Template of an Agreement to Comply with the Board of Regents Policy: Nepotism and Personal Relationships

This agreement is to document compliance with Board of Regents Policy: Nepotism and Personal Relations.  A copy of the policy is attached and has been read by all persons signing this agreement.  [Party #1] is [position] in [department][Party #2] is [position] in [department][Briefly describe how work intersects/where conflict of interest may arise][Briefly identify personal relationship (e.g., spouses, parent/child, etc.)].  The parties have consulted with the Office of Equal Opportunity and Affirmative Action (EOAA) as provided for in the policy, and the parties have reached the following agreement:

  1. [Party] will formally report to [applicable responsible party name and/or position], although some day-to-day direction may be provided by [Party], as appropriate. [Applicable responsible party] will handle all formal supervisory duties for [Party], including performance evaluations, salary decisions, professional development opportunities, and expense reimbursement.
  2. Neither party will participate in any formal or informal performance evaluation for the other or serve as a reference for each other.
  3. Neither party will participate in the supervision or allocation of research or other programmatic funds to be used by the other.
  4. Significant disputes, persistent disagreements, or conflicts of interest between [Party #1] and [Party #2] that affect the workplace and/or the academic environment will be addressed by [applicable responsible party]. Any concerns staff or faculty have with either party related to their work together will be presented to and addressed by [applicable responsible party].
  5. [Party #1] and [Party #2] agree to respect the separate nature of their personal and professional roles. For example:
    1. They agree to make best efforts to keep their personal relationship from having a negative impact on the work and/or academic environment and on on co-workers and/or students, including by maintaining appropriate boundaries in the workplace.
    2. They agree to do their best to avoid any conflicts of interest. For example:  [Party #1] and [Party #2] will take appropriate steps to avoid a conflict of interest if one is serving on a committee or participating in another group that is making decisions, including by vote, that has a personal impact on the other.  In such situations, [Party #1] and [Party #2] should consult with [applicable responsible party] about the potential conflict and appropriate steps to avoid it. 
  6. If significant changes in their personal relationship occur that have an impact on the work and/or academic environments, [Party #1] and [Party #2] agree to consult with Human Resources and with the Office of Equal Opportunity and Affirmative Action, as needed.
  7. [Applicable responsible party] is responsible for overseeing compliance with this agreement, monitoring its effectiveness, updating it as appropriate.
  8. The parties’ supervisor(s) and Human Resources will receive a copy of this agreement, and a copy will be retained in the parties’ personnel files. The signatories to this agreement and Human Resources, as applicable, have consulted about whether other people may need to be informed about this agreement.

______________________________________________     
[Party #1]</td>

_______________________
Date

______________________________________________     
[Party #2]

_______________________
Date

______________________________________________
[Applicable Responsible Party]

_______________________
Date

______________________________________________
[EOAA Representative]
Office of Equal Opportunity and Affirmative Action

_______________________
Date

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