Requesting/Donating Paid Leave (for Civil Service and Labor-Represented Staff)

Requesting Donations of Paid Leave

Step 1:

Eligible employees initiate a request, through their supervisor, for donations of paid vacation leave. In the event employees are physically or mentally unable to initiate a request, requests may be initiated by a member of the employee's immediate family or their department. Application is made using form UM 1549 (PDF), which includes a release of medical information. Employees are also responsible for the completion of form UM 1550 (PDF), the information of which is treated in a confidential manner.

The employee’s absence record must indicate that all available sick leave, vacation leave, and compensatory time will be exhausted before receiving any donated leave days.

Step 2:

Completed forms UM 1549 and UM 1550 are to be submitted to Employee benefits via fax 612-626-0808 or, emailed to [email protected].

Step 3:

Employee Benefits reviews and verifies the information in the request. If the request is lacking forms or information, the application is returned to the department contact.

Step 4:

The request is either accepted or denied. The supervisor of the employee and the employee are both notified via email of the decision.

Step 5:

Once the request is officially approved, and not before, the supervisor and employee discuss the communication to go out from the department requesting donation of vacation days.      

Donating Vacation Leave Days

Donations of vacation leave are limited to a maximum of 40 hours of paid time per calendar year and must be donated in 8-hour increments, regardless of the donor's appointment percent. The donated paid time is calculated on the hourly rate of the employee donating the time.

Step 1:

Eligible Professional Academic and Administrative (P&A), faculty, civil service or labor-represented staff employees wishing to contribute earned vacation days must complete the form UM 1551 (PDF).

Step 2:

The completed UM 1551 form is submitted to Employee Benefits via fax 612-626-0808 or emailed to [email protected].