Employee Absences for Religious Holidays

Responsible Officer

Ken Horstman

Vice President, Office of Human Resources

Owner

Mary Rohman Kuhl

Interim Senior Director - Total Compensation and Talent Acquisition

Primary Contact

See Contacts Section

Last Revised

03-1-2018

Effective Date

10-1-1995

Policy Statement

Faculty, academic professional and administrative (P&A), civil service, graduate assistant, and student employees are permitted excused absences for observance of religious holidays. Employees must submit requests to be away from work to participate in such observances within a reasonable time prior to the proposed absence. Responsible administrators/supervisors will make reasonable accommodations for an employee’s time away from work for this purpose to the extent practical in the consideration of business needs. Employees must take planned absences as either paid vacation leave, if applicable; as time off without pay; or with equivalent time worked at a time and manner agreed upon by the employee and the responsible administrator/supervisor.

Faculty and staff employees whose rights are governed by collective bargaining agreements are excluded from coverage under this policy.

Reason for Policy

The University provides excused absence from work to participate in religious observances in support of employee well-being.

Procedures

Forms/Instructions

Appendices

Frequently Asked Questions

Contacts

Subject	Contact	Phone	Email
General Information or Procedural Assistance	Primary: Responsible administrator/supervisor Secondary: Local campus, college, or administrative unit HR administrator Other (as needed): Office of Human Resources specialist or consultant	Office of Human Resources Specialist or Consultant List	Office of Human Resources Specialist or Consultant List
Document Processing	Office of Human Resources Call Center	612-625-8647	[email protected]

Definitions

There are no Definitions associated with this policy.

Responsibilities

Employee

Requests approval to be away from work to participate in observance of a religious holiday within a reasonable time prior to the proposed absence; request is to include proposal for how the time away would be taken (e.g., vacation leave, equivalent time worked).

Responsible Administrator/Supervisor

Decides on approval of employee’s request to be absent from work to participate in the observance of a religious holiday(s).
Ensures documentation of absence, as appropriate.

Vice President, Human Resources

Reminds University employees annually of the policy in an e-mail communication.

Related Information

Administrative Policy: Mandatory Attendance at First Class Session and Consequences for Absence: Twin Cities, Morris, Crookston, Rochester
Administrative Policy: Teaching and Learning: Student Responsibilities (Twin Cities, Crookston, Morris, Rochester)
Religious Holiday Calendar

History

Amended:: March 2018 - Comprehensive Review, Minor Revision. Incorporates a standard active voice to the policy language.
Amended:: November 2008 - Policy revised to cover only employee and not student absences for religious holidays. Student absences for this purpose are covered under educational policies. In addition, the eligibility criterion requiring an appointment of 12-months for faculty, P&A, and civil service employees was eliminated. Graduate assistants and student employees were noted as covered under this policy.
Amended:: December 2007 - Policy converted to the new University-wide format for administrative policies and incorporated current practice language.
Amended:: September 2007
Adopted:: December 1994 - Policy covered both student and employee absences for religious holidays.
Effective:: October 1995

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