Employee Absences for Religious Holidays

Responsible Officer
Ken Horstman
Vice President, Office of Human Resources
Owner
Mary Rohman Kuhl
Interim Senior Director - Total Compensation and Talent Acquisition
Primary Contact
See Contacts Section
Last Revised
Effective Date

Policy Statement

Faculty, academic professional and administrative (P&A), civil service, graduate assistant, and student employees are permitted excused absences for observance of religious holidays. Employees must submit requests to be away from work to participate in such observances within a reasonable time prior to the proposed absence. Responsible administrators/supervisors will make reasonable accommodations for an employee’s time away from work for this purpose to the extent practical in the consideration of business needs. Employees must take planned absences as either paid vacation leave, if applicable; as time off without pay; or with equivalent time worked at a time and manner agreed upon by the employee and the responsible administrator/supervisor.

Faculty and staff employees whose rights are governed by collective bargaining agreements are excluded from coverage under this policy.

Reason for Policy

The University provides excused absence from work to participate in religious observances in support of employee well-being.

Procedures

Forms/Instructions

Appendices

Frequently Asked Questions

Contacts

Subject Contact Phone Email
General Information or Procedural Assistance Primary: Responsible administrator/supervisor Secondary: Local campus, college, or administrative unit HR administrator Other (as needed): Office of Human Resources specialist or consultant Office of Human Resources Specialist or Consultant List Office of Human Resources Specialist or Consultant List
Document Processing Office of Human Resources Call Center 612-625-8647 [email protected]

Definitions

There are no Definitions associated with this policy.

Responsibilities

Employee
  • Requests approval to be away from work to participate in observance of a religious holiday within a reasonable time prior to the proposed absence; request is to include proposal for how the time away would be taken (e.g., vacation leave, equivalent time worked).
Responsible Administrator/Supervisor
  • Decides on approval of employee’s request to be absent from work to participate in the observance of a religious holiday(s).
  • Ensures documentation of absence, as appropriate.
Vice President, Human Resources
  • Reminds University employees annually of the policy in an e-mail communication.

History

Amended:
March 2018 - Comprehensive Review, Minor Revision. Incorporates a standard active voice to the policy language.
Amended:
November 2008 - Policy revised to cover only employee and not student absences for religious holidays. Student absences for this purpose are covered under educational policies. In addition, the eligibility criterion requiring an appointment of 12-months for faculty, P&A, and civil service employees was eliminated. Graduate assistants and student employees were noted as covered under this policy.
Amended:
December 2007 - Policy converted to the new University-wide format for administrative policies and incorporated current practice language.
Amended:
September 2007
Adopted:
December 1994 - Policy covered both student and employee absences for religious holidays.
Effective:
October 1995

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