University of Minnesota  Procedure

Electing the Non-Renewal Program


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Please use the contact section in the governing policy.


  • Directs the employee to the policy, procedure, and the packet of information and forms contained in the appendices.
  • Certifies employee eligibility, determines years of service, and calculates amount of severance pay.
  • Obtains necessary signatures on the Non-Renewal Program Agreement and provides severance benefits information.
  • Forwards the original signed agreement with a copy of the non-renewal letter to Employee Benefits for retention.
  • Enters appropriate information into the HRMS system.

Employee Benefits

  • Verifies division/department calculation of pay out and years of service.
  • Assists division/departments when questions arise concerning eligibility, determination of years of service, and calculation of severance pay.
  • Assists employee with questions regarding the program and its benefits.

Payroll Services

  • Processes lump-sum and vacation payments.


Steps to follow:

  • Step 1. Complete and sign the Non-Renewal Program Agreement and the Benefits Election form by the last day of employment or earlier. Note that you have the right to consult with an attorney.
  • Step 2. Return the Non-Renewal Program Agreement and the Benefits Election form to your department. Your application must be handed in to the responsible administrator/supervisor by (1) the last day of your employment, (2) the 60th calendar day following the issue date of your notice of non-renewal, or (3) by the ending date of this program, whichever occurs first.
  • Step 3. Sign the Release on your last day of employment. (A Release signed prior to the last day of employment will not be accepted.)
  • Step 4. Send the Release to Employee Benefits. Your benefits under this program will NOT be paid until the signed Release has been received by Employee Benefits.
  • Step 5. Contact the Employee Benefits Service Center at 612-624-9090 or 800-756-2363 and press option 2 with questions.

This procedure should be followed in a timely manner to avoid a delay in severance payment and/or continuation of insurance coverage. Severance should be received no later than four weeks after the last day of employment, provided that the Release is received in a timely manner.