Modifying Appointments of Academic Professional and Academic Administrative Employees for Financial Stringency

Responsible Officer
Ken Horstman
Vice President, Office of Human Resources
Owner
Mary Rohman Kuhl
Interim Senior Director - Total Compensation and Talent Acquisition
Primary Contact
See Contacts Section
Last Revised
Effective Date

Policy Statement

The University reserves the right to modify the appointment terms of Academic Professional and Academic Administrative (P&A) employees throughout the University system in order to address financial stringency. Specifically, the University may: 1) reduce P&A salaries or percentages of appointment during the term of an employee’s appointment; or 2) impose unpaid furloughs or other mandatory unpaid absences. All P&A appointments are made subject to this right regardless of funding sources and as permitted under federal regulations.

Authority

The President will determine whether a financial stringency exists. The authority to modify terms of appointment under this policy will reside with the Vice President for Human Resources.

Implementation

Any temporary modification of terms of appointment under this policy must:

  1. address the Financial Stringency through a process that impacts all P&A appointments within the system, as opposed to those within an individual unit or college.
  2. have a defined term, not to exceed two years; and
  3. be communicated to both PACC, through consultation, and directly to affected employees in a timely fashion in advance of implementation.

Reason for Policy

This policy allows the University to take extraordinary action to reduce personnel costs in the face of unusual financial difficulties facing the institution. It complements policies and provision for other employee groups.

Procedures

Forms/Instructions

Appendices

Frequently Asked Questions

There are numerous questions that arise under circumstances of financial stringency and modifications to appointment terms mandated to address such situations. Questions and answers will be made available at those times that address the specific actions taken by the University.

Contacts

SubjectContactPhoneEmail
General Information OHR Contact Center 612-624-UOHR (8647) [email protected]

Definitions

Financial Stringency
Financial difficulties that are unusual in extent and require extraordinary rather than ordinary responses. Refer to Board of Regents Policy: Faculty Tenure, Sections 4.5 and 11, and under Interpretations - 3. Interpretation of Section 4.5 Financial Stringency.
Furlough
Mandatory time off of work, without pay. Furloughs allow the University to save on salary and benefit dollars to be used in meeting budget challenges under times of financial stringency.
PACC
P&A Senate Consultative Committee

Responsibilities

Vice President for the Office of Human Resources
Authorizes actions taken under this policy in response to financial stringency; implements a communications plan to provide timely notice to affected employees.
President
Determines whether a financial stringency exists.

Related Information

History

Amended:
October 2018 - Comprehensive Review, Minor Revision. Removes redundant effective date from the policy statement, and updates, contact information, responsibilities and titles.
Effective:
June 2010

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