Printed on: 12/05/2024. Please go to policy.umn.edu for the most current version of the document.
University of Minnesota  Appendix

Chart: Faculty Development Leaves Guide

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Category Single Semester Leaves Sabbatical Leaves EntrepreneurialLeaves
Eligibility Tenured, tenure-track, or contract faculty; sr leader returning to tenured faculty role Tenured or contract faculty; senior leader returning to tenured faculty role Tenured or tenure-track faculty
Approved Reasons To focus more intently on significant work already in progress or pursue new studies, investigations, research, scholarly writing or artistic projects; develop curriculum or work on improvements in teaching To focus more intently on significant work already in progress or pursue new studies, investigations, research, scholarly writing or artistic projects; develop curriculum or work on improvements in teaching May typically involve ventures related to the development of University intellectual property (IP); other types of activities that can demonstrate substantial institutional benefit or that can constitute an innovative and collaborative project relating to the public good are also eligible for consideration
Duration One semester One to two consecutive semesters, with leave and return linked to semester timing Up to 12 months, with extension of up to 6 months possible under special circumstances
Percentage Leave 100% leave 100% leave a) Up to 50% leave or b) 100% leave NOTE: If leave is 20% or less, see Admin Policy: Outside Consulting & Other Commitments
Salary 100% 50%, with external salary augmentation limited to a maximum of the faculty's base salary No salary for percent of leave
Supplementa l U of M Funds None available Faculty may compete for supplemental funds provided to colleges to support sabbaticals None available
Benefits Full Benefits Full Benefits a)Up to 50% leave - Full Benefits; b) 100% leave - taxable lump sum payment that may be used to help offset benefit costs
Vacation Accrual Continue to accrue vacation while on leave Continue to accrue vacation while on leave Continue to accrue vacation while on leave
Reporting/ Progress Updates Report summarizing work done while on leave w/in 3 months of returning from leave Report summarizing work done while on leave w/in 3 months of returning from leave Monthly discussions with department head/chair and OTC representative as appropriate
Obligations or Return to Work Return to service following leave for period of time equal to period of leave and at percentage of appointment held during leave. Faculty who do not return under these conditions and without written waiver must reimburse the U for all or prorated amount of salary, retirement, and benefits received during leave Return to service following leave for period of time equal to period of leave and at percentage of appointment held during leave. Faculty who do not return under these conditions and without written waiver must reimburse the U for all or prorated amount of salary, retirement, and benefits received during leave. Return to service following leave for period of time equal to period of leave and at percent of appointment at the time the leave commenced. Faculty who do not return to the U at the conclusion of the leave and without written waiver must reimburse the U for all or prorated amount of retirement and other benefits or lump sum payment received during leave.
Approval Process
  • Senior Leader/Tenured Faculty – president, in consultation with the appropriate dean, approves leave
  • Regular faculty - dean approves leave requests.
  • Contract faculty - department head/chair and dean determine availability of funds and approve leave requests
  • Senior Leader/Tenured Faculty – president, in consultation with the appropriate dean, approves leave
  • Regular faculty - dean approves leave requests.
  • Contract faculty - department head/chair and dean determine availability of funds and approve leave requests
  • Tenured faculty - dean approves leave requests
  • Tenure-track faculty – provost approves leave requests
Availability or Frequency
  • Years of service must be in a University faculty appointment of 67% or greater
  • Senior leader/tenured faculty –may be granted leave after significant years of · Service
  • Tenured faculty – may be granted leave after 4 years of service. 
  • Tenure-track and contract faculty – may be granted leave after 2 years of service. Subsequent leaves after 4 additional eligible years of service.
  • Years of service must be in a University faculty appointment of 67% or greater
  • Senior leader/tenured faculty –may be granted leave after significant years of service 
  • Tenured faculty – entitled to leave after 6 years of service.  Contract faculty – may be granted leave after 6 years of service.
  • Years of service must be in a University faculty appointment of 67% or greater
  • Tenured faculty– may be granted leave after 4 years of service.
  • Tenure-track faculty – may be granted leave after 4 years of service, under special circumstances upon the recommendation of the dean and approval of the provost. Subsequent leaves after 4 additional eligible years of service.
Overall Frequency The use of sabbaticals and other leaves (including, but not limited to, single-semester leaves, entrepreneurial leaves, those from foundations, leaves without pay, etc.) should not affect adversely the delivery of instruction or the functioning of a unit. Over a seven-year period, faculty members may not be on leave for a total of more than three years, all leaves combined. Exceptions may be granted by deans and chancellors for additional leave time in rare circumstances (e.g. service to a federal granting agency). The use of sabbaticals and other leaves (including, but not limited to, single-semester leaves, entrepreneurial leaves, those from foundations, leaves without pay, etc.) should not affect adversely the delivery of instruction or the functioning of a unit. Over a seven-year period, faculty members may not be on leave for a total of more than three years, all leaves combined. Exceptions may be granted by deans and chancellors for additional leave time in rare circumstances (e.g. service to a federal granting agency). The use of sabbaticals and other leaves (including, but not limited to, single-semester leaves, entrepreneurial leaves, those from foundations, leaves without pay, etc.) should not affect adversely the delivery of instruction or the functioning of a unit. Over a seven-year period, faculty members may not be on leave for a total of more than three years, all leaves combined. Exceptions may be granted by deans and chancellors for additional leave time in rare circumstances (e.g. service to a federal granting agency).
Forms to Complete
  • UM 21: Faculty Single Semester Leave
  • UM 6: Faculty Sabbatical
  • UM 1789: Faculty Entrepreneurial Leave · Tenure-track faculty
  • UM 1766: Extension of Maximum Period of Probationary Service for Tenure-Track Faculty