Background Checks for Student Positions

For those individuals in positions not required to undergo a background check, units may choose to require a background check based on the responsibilities of that position or unique circumstances of the work. Situations where this may be required include:

• Having access to controlled substances
• Having access to cash in excess of $5,000 at any one time
• Receiving or delivering merchandise items with a value exceeding $5,000
• Having access to select biological/biochemical agents, as defined by the U.S. Patriot Act of 2001
• Positions within human resources or information technology departments or performing those functions
• Having responsibility for the care, safety, and security of people or property
• Having direct access to, or control over, cash, checks, credit cards, and/or credit card account information (for PCI DSS compliance, see PCI DSS compliance section on the Business Processes website.)
• Having authority to commit financial resources of the University through contract greater than $5,000
• Having control over campus business processes, either through financial rules or system security access
• Having access to detailed personally identifiable information about students, faculty, staff or alumni, which might enable identity theft
• Having possession of building master or sub-master keys for building access.