University of Minnesota  Procedure

Applying for a University Corporate Card

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Questions?

Please use the contact section in the governing policy.

Purpose

Provides instructions for applying for a University corporate card.

Applying for a University Corporate Card

Employee

  • Obtain approval of campus/college finance leader
  • Complete training (only needed for Procurement Card)
  • Complete and sign the application and Code of Ethics
  • Submit the application to the dean/department head, or designee
  • Obtain approval from the Department Card Administrator

Department Card Administrator

  • Complete application
  • Follow the instructions on the application to submit the request

Purchasing Services

  • Review and verify:
    • Cardholder employment status
    • Training completion
    • Valid ChartField string
  • Process the application within five business days
  • Ensure the card has been issued within seven to ten business days

Employee

  • Activate card - cardholders should follow the instructions that come with the card or call the number on the back of the card. Retain the trifold page included with the card for reference in a secure location. The page includes identifying information that will be required should issues arise with the card.
    • To activate the card, use the employee ID (not the employee’s Social Security Number). If asked for the Organization's Short Name, provide “UMN01.”