Leave of Absence Reinstatement
Frequently Asked Questions
- Are students required to register during the period of an approved leave?
No. Students are not required to register at any time during the period of their college-approved leave of absence.
- Are students required to pay tuition and fees while on a leave of absence?
No. Tuition and fees will not be charged for the period during which a student is on a college-approved leave of absence. However, students granted a leave of absence are not eligible for enrollment deferral for the repayment of government or private student loans.
- Will the terms during which students are on a college-approved leave of absence be counted by their programs or colleges when evaluating degree progress expectations or degree completion deadlines?
No. A college-approved leave of absence is not counted toward a student's time to degree and does not require the student to make degree progress during the period of the leave.
- May students continue to use research and other facilities during an approved leave?
No. During the period of an approved leave of absence, students may not use student amenities and services, laboratories, equipment, and other research facilities, nor may they use the services of faculty or administrative staff, except as may be needed to return to active status.
- Are student's eligible to continue their coverage under the Graduate Assistant Health Plan (GAHP) or the Student Health Benefit Plan (SHBP)?
Eligibility for coverage on each program is contingent on student status. Students no longer eligible for the GAHP have the option of continuing coverage at their own expense for up to 18 months. Students enrolled in the SHBP have continuation options through Blue Cross and Blue Shield. Students should contact the Office of Student Health Benefits for specific details about continuation of coverage options for either program.
- May international students take a leave of absence?
Yes. However, a leave of absence for international students is subject to SEVIS regulations and requires completion of additional forms. All international students considering a leave of absence must consult International Student and Scholar Services.
- What is a unit's obligation to approve a student leave of absence?
Units should refer to other relevant University policies regarding leaves for University employees, including graduate assistants. If the student is not a University employee, units are encouraged to make reasonable efforts to accommodate requests for leaves related to illness, death, the birth or adoption of a child, or voluntary military service.
- What is a unit's obligation to reinstate a student who has been on an approved leave of absence?
Units should make every effort to reinstate a student following a leave of absence and should provide appropriate advising to help reintegrate the student to the graduate program.
- What happens to grades in a course if a leave of absence occurs during a semester?
If a student must take a leave of absence during the semester, the student would be unenrolled for that semester, would lose their tuition and fees for the term, and would not receive credit for their coursework. If the leave occurred near the end of the semester and the student met the conditions for receiving grades of Incomplete, the student might wish to take grades of Incomplete. The student would need to follow current policy for making up Incompletes. The leave of absence would not affect the timeframe allowed for making up "I" grades.
- How are the start- and return-dates for a leave of absence determined?
Start - and return - dates for leaves of absence are term specific. The start date is the first day of the term for which the college-approved leave of absence begins – regardless of the timing of the leave request. The return dates is the first day of the term immediately following the expiration of the college-approved leave of absence (excluding summer).
- Can I return from an approved leave of absence earlier than the date approved for my leave?
Yes. Graduate students may be reinstated for any term prior to, but no later than, the term immediately following the expiration of the leave (excluding summer). Students must confer with their DGS, advisor(s), and college office prior to the expiration of their college-approved leave of absence to discuss the term of their reinstatement, any conditions related to resuming their studies after the leave, and to obtain required signatures of approval. Students must be reminded that leaves of absence are term specific, even in instances of early reinstatement; i.e., the first day of a term is always used to define the leave of absence return-date.
- Can I return from a leave of absence after a semester has already started?
In general, no; students may not return after the semester has started and should time their reinstatement accordingly. However, if circumstances preclude this and the student returns very early in the semester, reinstatement within the first two weeks of the semester may be possible if the student's adviser, DGS, and college agree.
- Can taking a leave of absence affect my student loan, private loan, fellowship, or other financial aid?
Yes. If you receive financial aid from the University, you should talk with your graduate program and/or department, Graduate Assistant Employment, Student Financial Aid, International Student and Scholar Services, Graduate School Fellowship Office, and/or a One Stop counselor to learn about any effects a leave of absence might have. If you receive funding from a source outside the University, you should talk with that agency to learn about any effects a leave of absence might have.
- How does a leave of absence work for a student who is in a dual (or joint) degree programs in different colleges?
If the student is pursuing two graduate degrees in two different colleges, the student will need to request a leave of absence from both colleges under the provisions of this policy. If the student is pursuing a graduate degree and a first professional degree (e.g., J.D. or M.D. degree), the student will need to request a leave of absence from the graduate college under the provisions of this policy and will also need to comply with the leave of absence policy stipulated by the college offering the first professional degree.