Printed on: 08/21/2018. Please go to http://policy.umn.edu for the most current version of the Policy or related document.

ADMINISTRATIVE POLICY

Using Email as Official Student Communication

Responsible University Officer(s):

  • Director, Office of the Registrar

Policy Owner(s):

  • Director, Office of the Registrar

Policy contact(s):

Date Revised:

Dec 19, 2013

Effective Date:

Sep 1, 2001

POLICY STATEMENT

The University provides students with an email account upon the student's matriculation to the institution. This account is free of charge and currently is active as long as the student remains active.

A University assigned student email account is the University's official means of communication with all students. Students are responsible for all information sent to them via their University assigned email account. If a student chooses to forward the provided University email account, the student is responsible for all information, including attachments, sent to any other email account.

REASON FOR POLICY

To better serve our students, upon matriculation students are informed that their University assigned email account is the primary means of communication from the University community and that they will be held responsible for the information in the email. Email is the primary method of communication between students and the University. It is imperative that students understand that information will be communicated to them via their University assigned account while they are students.

PROCEDURES

FORMS/INSTRUCTIONS

APPENDICES

FREQUENTLY ASKED QUESTIONS

CONTACTS

SubjectContactPhoneEmail
Policy Information Susan Van Voorhis 612-625-8098
612-626-1754 (fax)
vanvo002@umn.edu
Crookston Ken Myers 218-281-8200 kmyers@crk.umn.edu
Duluth Carla Boyd 218-726-8795 cboyd@d.umn.edu
Morris Judy Korn 320-589-6011 kornjr@morris.umn.edu
Rochester Diane Douglas 507-258-8008 douglasd@r.umn.edu

DEFINITIONS

Student
Any undergraduate, graduate and professional students. Student status starts upon matriculation. Student status may depend upon credit load.
Student Information
Any information related to student activities at the University of Minnesota.
Matriculation
The time a deposit has been submitted by a student for attendance.

RESPONSIBILITIES

Faculty and staff
Communicate information to students via email with sufficient time for the student to act upon/respond to the information included in the message.
Student
Routinely check assigned University of Minnesota email account to review relevant information.
Registrars on each campus
Maintain policy. Respond to student requests.

RELATED INFORMATION

HISTORY

Amended:
December 2013 - Comprehensive review, minor revision. Improves the clarity of the policy by minor adjustments to the language and a new FAQ.
Amended:
April 2008 - This policy now applies University Wide, rather than to the Twin Cities Campus Only.
Effective:
September 2001
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