Academic Calendars: Twin Cities, Crookston, Morris, Rochester

Responsible Officer

Rachel Croson

Executive Vice President and Provost

Owner

Robert McMaster

Vice Provost and Dean of Undergraduate Education

Scott Lanyon

Vice Provost and Dean of Graduate Education

Primary Contact

Carin Thoms

Associate Director, Continuity & Compliance - Academic Support Resources

Last Revised

04-17-2019

Effective Date

04-8-2009

Policy Statement

Academic calendars must be established at least four years in advance so that students may plan their schedules and University units may plan events. Changes in dates to previously approved calendars must be made at least two years before the start of the academic year of that calendar.

The proposed and approved calendars must meet the requirements stated in section A and B below.

A. Fall and Spring Semesters

The academic calendar has a fall and a spring semester, each of which includes a minimum of 70 days of instruction, a maximum of 75 days of instruction, and approximately one week of final examinations (including Saturdays but not Sundays).
Courses shorter or longer than the semester are subject to the approval of appropriate college or academic unit review committees.

B. Summer Term

The academic calendar has a summer term, which has May and summer sessions. A May session includes a minimum of 14 instructional days. Summer term starts after spring term is complete and concludes prior to the first day of fall semester.

No college or academic unit will be obligated to offer courses during summer term.

C. Revisions of Calendars

Requests for changes in dates to previously approved Twin Cities/Rochester and Morris calendars must be submitted to the Senate Committee on Educational Policy at least two years in advance of that academic year.

All calendars and any subsequent revisions or exceptions must be approved by faculty governance.

Exclusions

This policy is not applicable to the Duluth campus.

Professional schools are permitted to have calendars that vary from the requirements of this policy.

Reason for Policy

Establishing an academic calendar at least four years in advance allows students to plan their degree programs and enables University units to schedule events at times that do not conflict with other key activities. This policy implements requirements of federal financial aid regulations.

Procedures

Forms/Instructions

Appendices

Frequently Asked Questions

Can each campus set its own academic calendar?
Yes, each campus is responsible for setting its own academic calendar. The Faculty Senate approves the University of Minnesota, Morris and University of Minnesota, Twin Cities calendars. The University of Minnesota, Duluth and University of Minnesota, Crookston calendars are transmitted to the Faculty Senate for information only. The University of Minnesota, Rochester follows the Twin Cities academic calendar.
Can instructors assign work to students prior to the beginning of the academic term?
No. Instructors cannot assign work until the term starts.
Does the University of Minnesota hold regularly scheduled classes the day before a holiday?
Yes. Scheduled classes, including evening classes, are held the day before a holiday. For example, classes are held the Wednesday evening before the Thanksgiving holiday. Refer to the current academic calendar for University holidays.
When may a school or program have a calendar that varies from the campus calendar?
Schools and programs must follow the standard, approved campus calendar with an exception provided for professional school programs (i.e., D.D.S., D.V.M, J.D., L.L.M., M.D., Pharm.D. degrees).

Contacts

Subject	Contact	Phone	Email
Primary Contact(s)	Carin Thoms	612-625-9019	[email protected]
Crookston Campus	Jason Tangquist	218-281-8424	[email protected]
Duluth Campus	Vickery French	218-726-7104	[email protected]
Morris Campus	Robin Van Eps	320-589-6015	[email protected]
Rochester Campus	Diane Douglas	507-258-8008	[email protected]

Definitions

There are no definitions associated with this policy.

Responsibilities

Campus Office of the Registrar or Campus Calendar Contact: Submits the academic calendar proposal annually to the Senate Committee on Educational Policy.
Faculty Senate: Reviews and approves final academic calendars (Twin Cities/Rochester and Morris); receives Crookston and Duluth calendars for information.
Senate Committee on Educational Policy (SCEP): Reviews and approves final academic calendars (Twin Cities/Rochester and Morris) prior to forwarding to the Faculty Senate for approval.

Related Information

Campus Calendar Information

University calendars are available on the University Senate office website once approved. Each campus publishes dates and deadlines on their One Stop website.

Administrative Policy: Scheduling Examinations, Final Examinations, and Study Days: Twin Cities, Crookston, Morris, Rochester

History

Amended:: April 2019 - Comprehensive Review, Minor Revision. 1. Incorporates minor edits to improve understandability and removes the December 23rd date for end of fall term due to equity concerns. 2. Re-wrote summer term section to increase accuracy across all our campuses and remove extraneous information about sessions.
Amended:: December 2009 - Policy now applies to the Crookston campus.
Effective:: April 2009

Document Feedback

Notification: Please be aware that while we rarely receive these data requests, any information submitted through this comment form is public, including your name, email address and comment/question, unless you are a student.