Printed on: 02/21/2018. Please go to policy.umn.edu for the most current version of the Policy or related document.

Crookston Campus Policy

On-Campus Advertising and Promotion
Policy Owner: Interim Associate Vice Chancellor for Student Affairs
Policy Owner: Director of Communications, Public Relations Marketing
Date Effective: 
November 2001
Date Revised: 
November 2016

POLICY STATEMENT

Authorization

University departments, units, offices, centers, programs, and officially recognized student organizations may display posters, flyers, and table tents, and may utilize other advertising and promotions on campus for activities and events that they sponsor. This includes promotion via campus electronic signage, via University e-mail lists, and by the distribution of information to residence hall rooms.

Any and all posters or promotions by businesses, companies, organizations, or individuals must be co-sponsored by one of the above-named on-campus entities.

The sponsoring organization must remove all posters, flyers, table tents and other promotional materials when activities are completed.

Posters

All posters must be hung with staples or push pins (thumb tacks should not be used as they can cause flat tires on wheelchairs) on bulletin boards. Posters may be hung on designated display areas with use of poster putty or painter’s masking tape (the blue variety). No other adhesive tapes are allowed. Posters are not allowed on entry doors or any outside areas.

Campus Electronic Signage

Electronic versions of posters and/or sponsored event information can be submitted for publication on the on-campus electronic signage system. Electronic files should be submitted to the administrative assistant/specialist for Student Affairs.

Campus E-mail

E-mail lists of students, faculty, and staff cannot be used for sales or promotions of non-UMC events unless there is a sponsoring or co-sponsoring University department, unit, office, center, program, or officially recognized student organization or unless there is consultation with and approval from either Student Affairs or University Relations.

Residence Halls

All postings, flyers, or door hangers in the residence halls must be approved by the Office of Residential Life. Permission may be requested at the main office in Centennial Hall during normal business hours.

Student Mailboxes

Student mailboxes and campus mail cannot be used for sales or promotions unless approved by the campus postmaster and sponsored by an on-campus organization.

REASON FOR POLICY

This policy was created to help create guidelines for the UMC community to effectively communicate events and activities on the UMC campus.

POLICY CONTACTS

SubjectContactPhoneFax/Email
Student Activities Office/Student Center Lisa Samuelson 218-281-8507 samue026@crk.umn.edu
University Relations Andrew Svec 218-281-8438 asvec@crk.umn.edu

PROCEDURES

There are no procedures associated with this policy.

OTHER INFORMATION

There is no Other Information associated with this policy.

POLICY HISTORY

Amended:
November 2016 Revised and approved by the UMC Chancellor's Cabinet
Amended:
November 2011 - Revised by the UMC Executive Committee
Effective:
November 2011