College of Pharmacy Bylaws
Table of contents
Article I. General Powers
1.1 The procedures for operating under this Constitution shall be specified in the Bylaws.
1.2 These Bylaws shall be compatible with this Constitution and with the policies and procedures of the University.
Article II. Dean/Chief Executive Officer
1.1 The Dean shall report to the faculty at least annually on the state of the College.
1.2 The Dean’s responsibilities with regard to the fiscal management of the College include:
- 1.2.1 Develop a financial plan and budget for the College in consultation with the Department Heads and consistent with the College’s strategic plan.
- 1.2.2 Exercise budget authority and accountability for all funds of the College from all internal and external sources.
- 1.2.3 Manage the allocation of resources, oversight, and monitoring of financial performance.
- 1.2.4 Guide the College’s development and fund raising programs.
- 1.2.5 Report on the College’s budget to the College Assembly: the proposed budget submitted to the appropriate University authorities, the budget approved by the appropriate University authorities, any changes to the approved budget, and expenditures against the budget.
1.3 The Dean shall be responsible for the allocation of the College space resources and equipment in accordance with established University and College policies and after consultation with the Central Council.
1.4 The Dean shall appoint representatives to organizations external to the College of Pharmacy in consultation with the Central Council.
1.5 The Dean shall be responsible for the management of the College’s human resources in accordance with established University and College policies and the College’s strategic plan, and in consultation with the Central Council.
1.6 The Dean shall represent the College of Pharmacy in the development and implementation of Academic Health Center policies, procedures, interscholastic programs, and operations.
1.7 The Dean shall provide leadership for educational, research, and service programs within the College, and shall be responsible for their quality.
1.8 The Dean shall develop and manage the administrative support system for the College.
Article III. Faculty
1.1 The Regular Faculty shall act upon nominations for faculty voting privileges.
1.2 The Regular Faculty may extend faculty voting privileges to faculty who meet the following criterion: The College of Pharmacy is responsible for 50% or more of the faculty member’s base salary. This calculation will be determined as 50% of the base of comparable full-time (100%) at similar time and rank. Voting privileges will be discontinued automatically in the event that the appointment drops below 50%. Such privileges would be extended indefinitely unless and until revoked by the Regular Faculty.
1.3 The Regular Faculty may extend voting privileges to representative from each of the Other Constituencies (Constitution, Article IV).
1.4 The faculty shall elect representatives to the University Senate, the Twin Cities Campus Assembly, and Academic Health Center Faculty Consultative Committee in accordance with the Constitution and Bylaws of those organizations. Anyone eligible to serve as an elected representative to these organizations can serve as an alternate representative.
1.5 The faculty shall elect representatives and alternate representatives to the American Association of Colleges of Pharmacy (AACP) and other organizations external to the University in which the College has membership and which require an elected representative.
1.6 The College of Pharmacy and/or the Departments may extend without-salary Category 2C or 3B faculty appointments to individuals who contribute to the unit’s teaching, research, and/or service missions. Departments will determine criteria for appointment and promotion of Departmental without-salary Category 2C or 3B faculty. The College will determine criteria for appointment and promotion of Collegiate without-salary Category 2C or 3B faculty. Procedures for appointment and promotion of Collegiate without-salary Category 2C or 3B faculty are described in the College of Pharmacy's Appointment and Promotion Procedures for Collegiate Category 2C and 3B Appointment Faculty.
Article IV. Other Constituencies
Section 1. Academic Professional and Administrative Staff (P&A) Leadership
1.1 The P&A staff Council shall consist of members of the P&A staff of the College of Pharmacy selected by procedures established by the P&A staff.
1.2 The P&A staff Council shall operate under its own operational guidelines in a manner consistent with this Constitution with the specified powers:
- 1.2.1 The P&A staff Council shall make written and verbal recommendations to the Dean, the administration, faculty and staff committees, and College governance on matters of concern to the P&A staff. Written recommendations shall become part of the official records.
- 1.2.2 The P&A staff Council is designated as the representative body of the P&A staff for consultation.
- 1.2.3 The P&A staff Council shall recommend members of the P&A staff to serve on committees and task forces of the College where designated and as required by University guidelines.
- 1.2.4 The P&A staff Council shall be entitled to present issues to any College committee on which P&A staff have no members.
Section 2. Civil Service and Bargaining Unit (CSBU) Council
2.1 The CSBU Council shall consist of members of the support staff of the College of Pharmacy selected by procedures set forth in the CSBU Council’s guidelines of operation.
2.2 The CSBU Council shall operate under its own Constitution and Bylaws in a manner consistent with this Constitution with the specified powers:
- 2.2.1 The CSBU Council shall make written and verbal recommendations to the Dean, the administration, faculty and staff committees, and College governance on matters of concern to the support staff. Written recommendations shall become part of the official records.
- 2.2.2 The CSBU Council is designated as the representative body of the support staff for consultation.
- 2.2.3 The CSBU Council shall recommend members of the support staff to serve on committees and task forces of the College where designated and as required by University guidelines.
- 2.2.4 The CSBU Council shall be entitled to present issues to any College committee on which support staff have no members.
Section 3. Pharmacy College Board
3.1 The Pharmacy College Board shall consist of members of the professional student body of the College of Pharmacy. Members shall be selected in accordance with the Constitution and Bylaws of that organization and shall be broadly representative of the student body.
3.2 The Pharmacy College Board shall operate under its own Constitution and Bylaws in a manner consistent with this Constitution with the specified powers:
- 3.2.1 The Pharmacy College Board shall make written and verbal recommendations to the Dean, the administration, faculty and staff committees, and College governance on matters of concern to students. Written recommendations shall become part of the official records.
- 3.2.2 The Pharmacy College Board is designated as the representative body of the professional students for consultation.
- 3.2.3 The Pharmacy College Board shall recommend students to serve on committees and task forces of the College where designated and as required by University guidelines.
- 3.2.4 Pharmacy College Board designees shall be entitled to meet with any College committee on which there are no professional student members.
Section 4. Professional Student Honor Council
4.1 The Pharmacy Honor Council shall consist of members of the professional student body of the College of Pharmacy. Members shall be selected in accordance with the guidelines of that council and shall be broadly representative of the student body.
- 4.1.1 Honor Code policies and guidelines shall be formulated by the Honor Council and presented to the College Assembly for recommendation and approval.
- 4.1.2 The Honor Council has the responsibility and authority for implementing the Honor Code.
Section 5. Graduate Students
5.1 The Graduate Student Council shall consist of graduate students of the College of Pharmacy selected by procedures established by the graduate students.
5.2 The Graduate Student Council shall operate under its own operational guidelines in a manner consistent with this Constitution with the specified powers.
- 5.2.1 The Graduate Student Council is designated as the representative body of the graduate students for consultation.
- 5.2.2 The Graduate Student Council shall recommend students to serve on committees and task forces of the College where designated and as required by University guidelines.
- 5.2.3 Graduate Student Council designees shall be entitled to meet with any College committee on which there are no graduate student members.
Article V. Governance/Administrative Structure
Section 1. College Assembly
1.1 An assembly of all college faculty (the College Assembly) shall give collective voice to faculty in matters of governance in accordance with university, collegiate, and departmental procedures, policies, constitutions, and bylaws.
1.2 The College Assembly’s responsibilities shall include, but need not be limited to the following: act on committee recommendations; approve professional curricular changes (including new academic programs and discontinuance of programs); approve policies for the governance and administration of the College in accordance with the University guidelines; approve the College’s strategic plan; approve committee memberships and charges; provide input to the Dean, administrative officers, and committees; and serve as the primary vehicle for communication among all members of the College.
1.3 The College Assembly shall determine all policies and guidelines regarding professional student admission and academic standing, within University guidelines. Implementation of these policies and guidelines may be delegated to the appropriate College of Pharmacy committee or designated administrator.
1.4 The College shall hold regular meetings at least two (2) times each year at the call of the Dean. Special College Assembly meetings may be called at the Dean’s discretion, or upon petition by ten (10) or more of the Assembly voting members. Such meetings shall not be held except upon written notice to the Assembly voting members ten (10) business days prior to the scheduled meeting.
1.5 The Dean shall provide a written agenda and supporting documentation for items requiring a vote to all voting Assembly members within ten (10) business days prior to all regular or special meetings to allow adequate consideration of all matters.
1.6 The Dean shall chair all College Assembly meetings. In the Dean’s absence, meetings shall be chaired by the Dean’s appointed representative who shall be a voting member of the faculty.
1.7 All College Assembly meetings shall proceed according to Robert’s Rules of Order to the extent that such rules do not conflict with this Constitution or Bylaws.
1.8 Any issues requiring a vote shall be discussed in open assembly before voting. Immediate voting may be conducted by voice, show of hands, or electronic polling. Any voting participant may call for a counted vote if the result of a voice vote is in dispute. A motion to proceed to deferred (electronic) balloting following the conclusion of open discussion shall be accepted.
1.9 The presiding officer of any College Assembly meeting shall vote only in case of a tie.
1.10 A simple majority of the voting members shall constitute a quorum at all regular and special meetings of the College Assembly. If a quorum is not present, a motion to proceed to deferred balloting shall pass with the support of one third of members eligible to vote.
1.11 Deferred balloting must afford all voting members the opportunity to vote. Balloting will remain open for a minimum of 10 days with a clearly identified time and date of balloting closure. Passage of a measure by deferred balloting must achieve the needed plurality of all those eligible to vote.
1.12 All items of business voted upon shall be deemed passed upon a simple majority of participating voting members, unless otherwise provided in the Bylaws.
1.13 Any faculty member, any P & A academic staff, the College’s financial officer, the College Board President (or delegate), and a staff representative (or delegate) shall have floor privileges on all matters in the College Assembly meetings. The Dean, as chair of the College Assembly meetings, will recognize individuals as having the floor. The Dean can close debate if no one seeks the floor for further debate or by order of the Assembly (two-thirds vote of the voting members of the College Assembly who are present).
1.14 Deferred electronic means of balloting may be used for elections of committee members and other representatives.
1.15 All members of standing committees have floor privileges for issues brought by that committee.
1.16 Floor privileges can be extended to others by a vote of the voting members.
1.17 Other Constituency representatives to whom the Regular Faculty have extended voting privileges shall have voting privileges at all College Assembly meetings.
1.18 All standing committees report to the College Assembly, unless otherwise required.
Section 2: Committees
2.1 Standing Committees of the College of Pharmacy may be Advisory or Consultative Committees. Advisory Committees report to the Dean or Dean’s designate and serve to advise the Dean in the allocation of resources and to assist in developing administrative policies and facilitating their implementation and adherence. Consultative Committees serve the role of governance in recommending to the College Assembly decisions pursuant to academic freedom and policy in research, teaching, and service and in promoting excellence in the College of Pharmacy and University.
- 2.1.1 The Advisory Committees of the College of Pharmacy are: Central Council, Education Implementation Committee, Technology Committee, Research Committee, Safety Committee, Equity, Diversity, and Inclusion Committee, and Global Program Advisory Committee.
- 2.1.2 The Consultative Committees of the College of Pharmacy are: Education Policy/Peer Review Committee, Admissions Committee, Faculty Consultative Committee, Student Affairs Committee, and Assessment Committee.
- 2.1.3 The College shall have one standing committee for graduate education, the Graduate Educational Policy Committee (GEPC).
2.1 The faculty of the College of Pharmacy may delegate part or all of its governing responsibilities to committees.
2.2 Standing committees will be established only by recommendation of the Dean or the Central Council and after approval by a two-thirds majority of the Regular Faculty.
2.3 Appointments and election of members, chair and chair-elect to standing committees will be made annually and before July 1. Consideration will be given to interest, skills, continuity, and rotation.
2.4 The term of appointment on committees will be three years unless otherwise noted, and no member will serve for more than two consecutive terms. Committee members will be appointed for staggered terms. The term of appointment will begin following ratification of appointments and committee charges by the College Assembly unless otherwise noted.
2.5 The committee chair may request replacement committee members when the committee decides that a member’s participation is inadequate. The request would be to the Central Council and would follow normal committee selection procedures.
2.6 Members of committees are expected to discuss issues with their constituencies and solicit input. In general, it is expected that issues be reviewed, discussed, and recommendations formulated at the committee level before these recommendations are brought to the College Assembly for final approval.
2.7 Probationary faculty will not be appointed to standing committees during the first two years of their appointment. During years 3-6, they may be appointed to no more than one standing committee at any given time.
2.8 Faculty with Category 2, 3, or 4 appointments, as defined by the Collegiate Personnel Plan for Academic Appointments with Teaching Responsibilities, will not be appointed to more than one standing committee without their explicit approval.
2.9 Any standing committee, the Central Council, or the Dean can request formation of committees to deal with especially time-consuming tasks.
- 2.9.1 The standing committee, Central Council, or the Dean will suggest charges for the committee to the Central Council. The Central Council will determine the final membership, charges, and timeframe for any committee formed.
- 2.9.2 Committees requested by the Dean or the Central Council will report to the Central Council. Committees requested by standing committees will report to the originating standing committee.
- 2.9.3 These committees will exist for only one year. College Assembly approval is required for an extension beyond one year.
2.10 The College Board, CBSU Council, and P&A Council will recommend representatives for appointment to appropriate committees.
2.11 The chair and chair-elect of standing committees shall hold the rank of Associate or Full hold Professor. A faculty member should not be appointed as chair of more than one committee without his/her explicit approval.
2.12 All faculty, including the chair, assigned to College committees may vote in committee meetings on issues pertaining to that committee. Ex-officio committee members shall not have committee voting rights.
2.13 Standing committees will report their actions to the College Assembly at least once a year.
Section 3: Standing Committees
3.1 The Central Council of the College of Pharmacy shall include the Dean of the College of Pharmacy, who shall serve as Chair, the Associate Dean(s) (ex-officio), all Department Heads, a support staff member (ex-officio), and professional student (ex-officio).
- 3.1.1 At least two-thirds of the Department Heads (or their substitutes, for an Open Session) must be present to hold a meeting.
- 3.1.2 Each meeting will include either an Executive Session or an Open Session, or both. The agenda will indicate the times for each session and will be distributed to Central Council members and voting members of the College Assembly at least five (5) working days prior to the meeting.
- 220.127.116.11 Executive Session. Participation is limited to the Dean, Associate Dean(s), and Department Heads. No substitutes are allowed. Any participant may suggest agenda items. Agendas will be public but non- specific. Agenda issues include, but are not limited to: individual salaries and evaluations.
- 18.104.22.168 Open Session. All Central Council members participate. Substitutes are allowed to attend and vote. Meetings are open to observers, who do not have floor privileges. Proceedings are recorded and minutes will be distributed to Central Council members and voting members of the College Assembly.
- 3.1.3 The Central Council is responsible for implementing collegiate policies and shall be advisory to the Dean with respect to fiscal and human resource management and other aspects of the administration of the College of Pharmacy.
- 3.1.4 The Central Council will serve as the committee on committees for College, Academic Health Center, and University standing committees and positions. The Chair of the Central Council (Dean) will poll faculty to determine preferences for service on committees. The Central Council will recommend to the Dean the membership and chairs-elect of appointed committees and the ballot for elected committees and positions.
- 3.1.5 The Central Council will serve as the College’s space committee.
- 3.1.6 The Central Council will assist in the initiation and implementation of strategic planning in the College of Pharmacy.
- 3.1.7 The Central Council shall annually designate a Full Professor without administrative responsibilities to serve as the Academic Complaint Officer
3.2 There shall be two education committees comprised of an Education Policy Committee (EPC) and an Education Implementation Committee (EIC).
- 3.2.1 The EPC membership shall include one faculty representative from each Department, four voting professional students (one Pharm.D. II and one Pharm.D. III from each of the Duluth and Twin Cities campuses), four ex-officio professional students (a Pharm.D. I and a Pharm.D. IV from each of the Duluth and Twin Cities campuses), one professional education staff member from each campus (ex-officio), the Associate Dean for Professional Education, the Pharm Care Lab Director (ex-officio), and the Experiential Education Director (ex-officio). Quorum shall consist of a simple majority of the voting members.
- 3.2.2 The EPC responsibilities shall include development of educational policy and review and approval of professional program courses.
- 3.2.3 The EIC membership shall include the Associate Dean for Professional Education, who shall chair the committee, the Department Heads, the Pharmaceutical Care Lab Director, the Experiential Education Director, and a professional education staff member.
- 3.2.4 The EIC shall be responsible for implementation of educational policy and the professional curriculum.
3.3 The Admissions Committee membership shall include six faculty from the Twin Cities campus, two faculty from the Duluth campus; five second-year, third-year, or fourth-year professional students, three from the Minneapolis campus and two from the Duluth campus; the College of Pharmacy individual responsible for recruiting (ex-officio); a professional education staff member (ex-officio) from each campus; and the Associate Dean for Professional Education – Student Services (ex-officio).
- 3.3.1 The responsibilities of the Admissions committee shall include development of admission policy, review of application files for the PharmD program and recommendation of offers of admission. In addition, the AC will ensure adequate training of the applicant interviewers and incoming members.
3.4 The Faculty Consultative Committee membership shall include at least six elected Regular Faculty and two elected contract faculty, including the College’s elected University Senators and the College’s elected Academic Health Center FCC member. The remaining members will be elected from the Voting Faculty, excluding Deans and Department Heads. The whole membership will include at least one member from each Department.
- 3.4.1 The chair shall be a tenured Professor. The chair and chair-elect shall be selected by the committee.
- 3.4.2 The Dean, students, and staff will be invited as needed.
- 3.4.3 Responsibilities of the Faculty Consultative Committee include: faculty and alumni awards; faculty development; faculty leaves and sabbaticals; Constitution and Bylaws; calling Faculty Assembly meetings; addressing faculty-based issues; and serving FCC roles as requested/defined by the University.
- 3.4.4 When Constitution and Bylaws issues are discussed, the Dean will be ex-officio and student and staff representatives will be invited.
- 3.4.5 A subcommittee of the Faculty Consultative Committee shall serve as the Collegiate Review Committee for promotion and tenure. This subcommittee shall consist of one tenured faculty member from each of the Departments and two at-large contract faculty. Contract faculty representatives will only discuss and vote upon contract faculty promotions. Selection of members and the role of the Collegiate Review Committee in the promotion and tenure process are described in the College of Pharmacy’s Collegiate Review Committee Guidelines.
- 3.4.6 The Faculty Consultative Committee reports to College Assembly and Faculty Assembly.
3.5 The Student Affairs Committee membership shall consist of one faculty representative from each Department, four students (each representing a different year in the professional program, at least one from the Duluth campus), the Associate Dean for Professional Education (ex-officio), and a professional education staff member from each campus (ex-officio).
- 3.5.1 The Student Affairs Committee’s responsibilities include: PharmD student life; advising of PharmD students; recommending PharmD students for scholarships/fellowships/ awards; and nomination of PharmD students for national awards.
- 3.5.2 A subcommittee of the Student Affairs Committee shall serve as the Academic Standing Committee.
- 22.214.171.124 This subcommittee will include the Associate Dean for Professional Education (ex-officio), four faculty members selected from the Student Affairs Committee, including the Duluth faculty representative, two students, representing years 2 and 3, and a professional education staff member from each campus (ex-officio). The student representative for the class of the student under consideration does not vote.
- 126.96.36.199 The Academic Standing Committee will address issues pertaining to the standards, continuation and progress of students in the PharmD program.
- 3.5.3 Academic Grievance will follow University guidelines.
- 188.8.131.52 Informal resolution will occur at the Associate Dean for Professional Education level.
- 184.108.40.206 Formal resolution will occur through the Academic Complaint Officer in a manner consistent the University Conflict Resolution Process for Student Academic Complaints.
3.6 The Assessment Committee voting membership shall consist of the collegiate administrative lead for Assessment & Accreditation, who will serve as committee chair; one faculty representative from each Department; and two professional program students. Student members - selected from Duluth and Twin Cities campus locations in alternating years – begin committee service in their 2nd professional year and serve for two years. In addition, non voting ex-officio members will be the Education Policy Committee Representative; Experiential Education Representative; Office of Student Services Representative; Professional and External Relations Representative; Teaching, Learning and Assessment Representative; Pharmaceutical Care Learning Center Representative; Office of Assessment Representative; and one preceptor with a collegiate/non-department specific appointment, which will be selected by the voting members of the Assessment Committee.
- 3.6.1 The Assessment Committee is responsible for developing and leading assessment processes to improve the professional programs and to facilitate the accreditation. This will entail systematically gathering, coordinating, and interpreting information to determine how well the professional program is performing, and forwarding the results of these analyses and Assessment Committee recommendations to the appropriate committee, administrator, and/or College Assembly for action. The committee’s work includes evaluating the effectiveness of the various components of the curriculum, appropriateness of support to the curriculum, preparedness and progression of students through the curriculum, and other aspects of the College that impact professional education.
3.7 The Technology Committee membership shall consist of the chair, appointed by the Dean in consultation with Central Council, one representative from each Department, two PharmD students (one each from the Twin Cities and Duluth campuses), and the following ex-officio members: Twin Cities campus, Duluth campus, and Academic Health Center Information Technology representatives; Finance Director; Communications Director; Academic Technologist, and Office of Student Services representative.
- 3.7.1 The Technology Committee’s responsibilities include: proposing guidelines and standards for computing hardware, software, connectivity, and security; monitoring and evaluating the College of Pharmacy’s technology infrastructure including personnel, training, website, internet, and distance education technology; and identifying changes needed to ensure compatibility with relevant Academic Health Center and University standards and policies.
3.8 The Safety Committee membership shall consist of the College of Pharmacy Research Safety Officer (Chair), the Associate Dean for Research and Graduate Studies, all departmental and building Research Safety Officers, one Pharmaceutical Care Learning Center representative from each campus, a graduate assistant, the collegiate lab services coordinator, a representative from the Department of Environmental Health and Safety (ex officio), the finance
director (ex-officio), and the communications director (ex-officio). Research Safety Officers will be faculty or long-term staff with relevant experience.
- 3.8.1 The Safety Committee’s responsibilities include: provide the Dean of the College of Pharmacy with information and advice regarding physical security, chemical hygiene, and lab safety issues; monitor and evaluate the training of College of Pharmacy faculty, staff, and students relative to safety concerns such as lab safety, chemical handling, blood-borne pathogens, and radioactive materials; recommend policies and guidelines related to safety, ensure College of Pharmacy faculty and staff are appropriately trained with regard to lab safety concerns; work with the University of Minnesota Department of Environmental Health and Safety to ensure the College of Pharmacy is in compliance with standards and regulations; keep the COP’s Lab Safety Plan current; analyze safety events and near-events and make recommendations for processes and procedures to eliminate future recurrences; and liaise with Academic Health Center security and communicators committees to stay informed of safety and security issues. Safety and security issues include, but are not limited to, issues related to animal use, use and storage of controlled substances, and use and storage of chemicals and radioactive materials in the lab.
3.9 The Research Advisory Committee will consist of the Associate Dean of Research and Graduate Education, one faculty representative from each department, a graduate student (ex officio), and the Research Coordinator (ex officio). The chair will be selected from the faculty representatives with the intent the department representative should serve once every five years
- 3.9.1 The primary responsibility of the Research Advisory Committee is to advance the research mission of the COP. For this purpose, the committee will provide information and advice to the dean, faculty, staff and students regarding (a) policies and
procedures pertaining to grants and contracts; (b) disposition of collegiate funds in support of research activities, (c) dissemination of information of grant/contract availability, (d) support in seeking grants, contracts, and other extra- and intra-mural funding, and (e) ensuring adherence to University and collegiate policies.
3.10 The Global Programs Advisory Committee will consist of the Associate Dean for Professional and External Relations as chair and eight faculty representatives chosen at large from the COP.
- 3.10.1 The responsibility of the GPAC will be to promote international exchange of faculty and students and collaborative activities for the purpose of advancing research and education. The committee will review proposals involving international activities and make recommendations to the Dean and Central Council with respect to the merit, feasibility, and costs.
3.11 The Committee on Diversity, Equity, and Inclusion (CDEI) membership shall include four voting faculty including representation from both campuses, two staff (P&A, Civil Service or AFSCME), one PharmD student from TC, one PharmD student from Duluth, one graduate student (from either campus), the HR Director (ex-officio), and one support staff member (ex officio). The CDEI will work in partnership with HR Director (ex-officio) and EOAA Liaison (ex officio).
- 3.11.1 The CDEI shall assess and advise the College concerning diversity, equity, and inclusion in partnership with the E0AA liaison, represent the College at national, university and collegiate events to recognize achievements towards building a community of diversity, equity, and inclusion. More specifically:
- 220.127.116.11 Engage the faculty in the Educational/Advocacy missions of Diversity, Equity, and Inclusion.
- 18.104.22.168 Provide an environment for students, faculty, and staff members to seek information regarding diversity, equity, and inclusion as desired.
- 22.214.171.124 Enable more faculty members to engage in Leadership in issues of Equity, Diversity, and Inclusion on a rotating basis.
Section 4: Faculty Assembly
4.1 A Faculty Assembly shall also exist whose purpose is to make recommendations and resolutions.
- 4.1.1 The members of the Faculty Assembly shall be the Voting Faculty, excluding Deans and Department Heads.
- 4.1.2 The Faculty Assembly will meet as needed. Meetings can be called by the Faculty Consultative Committee or by petition of at least ten (10) Voting Faculty at least ten (10) working days prior to the meeting.
- 4.1.3 Those faculty calling the meeting can invite other participants.
- 4.1.4 The Faculty Consultative Committee Chair also chairs the Faculty Assembly meetings.
Section 5: Academic Departments
5.1 Academic Departments shall be dissolved, created or merged only by simple majority approval of the Regular Faculty in each affected Department and the College Assembly.
5.2 The Department serves as the academic home for regular faculty, who hold either probationary or tenured appointments in that Department.
5.3 Department Regular Faculty must approve by simple majority a faculty request to transfer into the Department.
5.4 Each Department is responsible for contributing to the teaching program for Pharmacy students within the professional educational and curricular policies adopted by the College Assembly. Departments are responsible for other educational programs, including graduate education in their respective disciplines and/or interdisciplinary area, and for the advancement of knowledge in their various fields. Departments are responsible for annual review of probationary faculty, review of faculty for promotion and tenure, and post-tenure review, and creating and maintaining policies regarding these matters.
5.5 All College Assembly Voting Faculty shall have Departmental affiliation. All Voting Faculty in each Department have the right to vote at the Department level on issues pertaining to that Department. Individual Departments shall have the right to extend or revoke Departmental voting rights to other individuals.
5.6 Following University guidelines, and with the approval of the Dean of the College of Pharmacy, the Central Council, and the appropriate University authorities, faculty may establish inter- or intradepartmental administrative subdivisions, such as Centers, Divisions, Laboratories, or Sections, whenever the establishment of such units will clearly facilitate the teaching, research and/or service functions of the College of Pharmacy. Such units may be dissolved by the same process.
5.7 Each Department shall establish written guidelines for matters of faculty decision, including but not limited to, merit review, promotion and tenure criteria, faculty appointment, and voting rights within the Department.
Section 6. Department Head
6.1 The Department Head shall preside over Departmental meetings and shall organize communication within the Department and provide a communication link between individuals in the Department and administration.
6.2 The Department Head shall perform those functions necessary for the operation of the Department and carry out other administrative duties as assigned by the Dean, the Academic Health Center, and the University.
6.3 The Department Head leads the faculty to develop Departmental vision, goals, and strategic plans, and presents and defends these plans in the strategic planning process.
6.4 The Department Head reports directly to the Dean and works with the Dean(s) and other Department Heads to achieve Collegiate goals.
6.5 The Department Head, in conjunction with the Education Implementation Committee (EIC), coordinates the Department’s professional teaching within the College, including recommendation of personnel for specific courses.
6.6 The Department Head is responsible for the annual review of Department Faculty and others as assigned by the Dean. The Department Head is responsible for ensuring that the review of probationary faculty, promotion and tenure review, and post-tenure review are carried out by the Department according to the Department’s official policies.
6.7 Department Heads will hold individual faculty and the collective faculty of the department accountable for the performance of furthering the University's and COP's programs of research, p teaching, practice, and service. As given in the Tenure document; "The ideal attributes of the collective faculty of any unit are scholarly creativity, professional competence and leadership, intellectual diversity, the ability and desire to teach effectively and the willingness to cooperate with other units in promoting the work and welfare of the University as a whole. The administration and faculty should ensure, within each unit, not only a proper balance among these activities but also the maintenance of each at the highest level, together with accountability and suitable recognition of individual achievement and service."
6.8 Department Head Selection and Review.
- 6.8.1 Internal Search. The process for determining acceptability of candidates will be established by a two-thirds majority of the Regular Faculty in the Department. This process, which names the Department as the Search Committee, must comply with University search guidelines.
- 6.8.2 External Search. External searches for Department Heads must be consistent with the College’s strategic plan. Searches will be conducted in accordance with University search guidelines.
- 6.8.3 Review and Reappointment. Department Head reviews will be conducted according to established University guidelines. Department Head terms will be three years and are renewable contingent upon Dean and Department approval.
6.9 The Department Head shall work with the College’s appointing authority (Dean) to define searches for Department affiliated individuals.
Article VI. Graduate Education
Section 1. Dean/Associate Dean
1.1 The Dean shall have the responsibility to promote graduate research and scholarly activities of the College; provide fellowships, scholarships, and other research funds equitably to support such activities in all graduate education programs; and administer the disbursement of these funds with the advice and counsel of appropriate committees.
1.2 The Dean will consult with the College Assembly prior to signing a Memorandum of Understanding or Agreement establishing a CoP relationship with graduate programs involving other units.
Section 2. Governance
2.1 Graduate Programs shall be dissolved or merged only by a simple majority of the Voting Faculty in each affected Graduate Program, and then by simple majority vote of the Regular Faculty.
2.2 Creation of a new Graduate Program shall require a simple majority vote of each of the Regular Faculty and the Voting Faculty in the College Assembly.
2.3 Graduate Faculty shall consist of all Regular Faculty in the college, who have membership in a graduate program, and those faculty who have been recommended for membership by the voting members of a graduate program and have received an appointment from the Dean or Associate Dean of Research and Graduate Studies (ADRGE).
2.4 The Voting Graduate Faculty of the CoP shall consist of Graduate Faculty, who meet the following criterion: The College of Pharmacy is responsible for 50% or more of the faculty member’s base salary. This calculation will be determined as 50% of the base of comparable full time (100%) at similar time and rank.
2.5 The membership of the Graduate Educational Policy Committee (GEPC) shall include the Associate Dean of Research and Graduate Studies (ex-officio), the Director of Graduate Studies (DGS) of each graduate program housed in the College of Pharmacy, a faculty member who is responsible for coordinating/administrating graduate education on the College’s Duluth campus, and a graduate student (ex officio) representative
2.6 The chair of GEPC will be elected by the faculty on GEPC for a one year term from among the DGSs and Duluth representative with the intent that each voting department representative should serve once every five years. The chair of GEPC will also be chair of the Voting Graduate Assembly.
2.7 The Graduate Education Policy Committee will provide advice and counsel to the Dean to promote graduate education, research and scholarly activities in the College. GEPC will provide consultation to the ADRGE for administration of the graduate programs, recommend approval of graduate courses (5XXX and 8XXX), and develop College-wide administrative policies pertaining to graduate education as required by the Graduate School. Such College-wide policies will be adopted by a majority vote of all voting members of GEPC and approval by the Dean.
2.8 The approval of policies by GEPC shall be considered binding after ten working days unless and until voided by a vote of half of a simple quorum of the Voting Graduate Faculty. Voting
Graduate Faculty will meet by request of GEPC or by a petition signed by five members of the Voting Graduate Faculty.
Section 3. Graduate Programs
3.1 With respect to governance, administration, and oversight, the College of Pharmacy has primary responsibility for the graduate programs, which are recognized and empowered by the Graduate School and has shared responsibility for University Graduate Programs, as specified in Memoranda of Understanding.
3.2 The Voting Graduate Faculty of the Graduate Program, as administered by the DGS under the supervision of the Dean or designate, will be responsible for carrying out the education of graduate students. They shall have the direct responsibility and authority to:
3.2.1 Recommend membership in the graduate faculty of the program for appointment by the Dean or designate, consistent with established Graduate School’s criteria.
- 3.2.2 Establish program specific policy for the conduct and administration of graduate programs.
- 3.2.3 Establish programmatic criteria for admission to the offered graduate degree programs. 3.2.4 Conduct annual reviews of graduate students in the program.
- 3.2.5 Establish eligibility criteria for program-administered awards, fellowships, scholarships, assistantships, and other forms of financial aid as well as make such awards.
- 3.2.6 Nominate students for fellowships, scholarships, and awards administered by the College of Pharmacy, Graduate School and other granting bodies when applicable.
- 3.2.7 Review and recommend for approval any proposed 5000 and 8000-level courses and instructors, prior to submission to Graduate Educational Policy Committee.
3.2.8 Develop and maintain a graduate student handbook, which outlines program requirements, standards, policies and procedures.
Article VII. Ratification And Amendment
1.1 Bylaws shall be adopted, amended, or deleted by two-thirds vote of the Regular Faculty.
1.2 Any proposed amendment, addition, or deletion of the Bylaws must be submitted as information to the Voting Faculty and representatives of the Other Constituencies at least 14 calendar days prior to the Regular Faculty vote.
1.3 A simple majority of Regular Faculty present at an official College Assembly meeting may modify proposed amendments, additions, or deletions to the Bylaws. These modified amendments, additions, or deletions to the Bylaws shall be subject to the process indicated in sections 1.1 and 1.2.
1.4 Bylaws become effective immediately after adoption by the Regular Faculty.
1.5 Final authority to interpret these Bylaws and their amendments shall reside with the Dean and Regular Faculty.