Campuses:

APPENDIX TO POLICY

Traffic Accident Review Board

Scope

The Traffic Accident Review Board (Board) has two primary functions:

  • Work with the Fleet Services to define the activities related to Administrative Policy: Using Vehicles on University Business. Fleet Services provides an accident analysis to the Board that contains a tabulation and chronological listing of accidents on a routine basis to assist in this duty.
  • Make decisions regarding the preventability of accidents involving University vehicles and foster employee accountability. The Board has the authority to require University driver training, recommend preventative action to be undertaken and/or revoke the driving privilege of an authorized driver.

Organization

The Traffic Accident Review Board is composed of a minimum of five (5) members. These members will provide representation from the following areas:

  • Environmental Health and Safety
  • University Services
  • University Police
  • Driver Supervisor
  • Primary Class Driver

The Director of Risk Management acts as an advisor to the Board, when appropriate.

Additional details on Board Operations are available at Fleet Services.

Accident Review Responsibilities

Incident Type Fleet Services Action Traffic Accident Review Board (Board) Action
First preventable accident by driver within a three year period ending with the latest preventable accident Issue a letter to driver to Responsible Authority and Board No action: Advisory if requested on first accident, appeal hearing, if requested.
Second preventable accident by driver within a three year period of time ending with the latest preventable accident 8-hour behind the wheel driver-training course within 3 months of notification No action: Advisory if requested on second accident, appeal hearing, if requested.
Third or more preventable accident by driver within a three-year period of time ending with the latest preventable accident: notification. Set up meeting with the Board within 1 month of accident Review
Serious preventable accident Refer to the Board with analysis and recommendation Review
Reports of unsafe driving practices. May or may not refer to the Board with analysis and recommendation Review if referred
Provide periodic accident analysis and annual summary.   Review

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