Policies Under 30 Day Review

Procuring and Using Human Fetal Tissue for Transplantation Research

Comments Due by February 13, 2016.

Procuring and Using Human Fetal Tissue for Research (Non-Transplantation)

Comments due by: February 13, 2016.

Recently Updated Policies

Promoting Timely Graduation by Undergraduates

January 21, 2016 - Comprehensive Review, Major Revision. 1. Incorporates content from Declaring and Pursuing and Undergraduate Degree, which will be retired. 2. Provides more detail around the expected timelines for declaring the major. 3. Specifies that a hold may be placed on a student record if the declaration of the major is not timely. 4. Requires degree programs to have curricular sample plans to graduate in four years.

Protected Health Information

January 21, 2016 - New Policy. 1. Consolidates information from three existing policies and 23 procedures, and provides better organization of the information. 2. Applies to units who enter into Business Associate agreements to handle PHI of organization other than the University. 3. Expands the language and sanctions associated with policy violations, which were based on modifications in the law and in the focus of the enforcement agency (HHS/Office of Civil Rights). 4. Replaces Administrative Policies: Administration and Oversight for Protection of Individual Health Information, Protection of Individual Health Information by U Health Care Components (HIPAA) and Use and Disclosure of Individual Health Information for Research (HIPAA).

Access to and Use of Physical Security Data

January 21, 2016 - New Policy: 1. Defines the acceptable handling and use of physical security data. This addresses recommendations from the Secure Data Center Audit in January 2015. 2. Specifies which individuals or units have access to the data, and under what circumstances. 3. Includes the training, oversight, and controls necessary for staff assigned monitoring responsibilities.

Reporting and Notifying Individuals of Information Security Breaches

December 17, 2015 - Comprehensive Review, Major Revision. Comprehensive Review, Major Revision: 1. Revises the policy title to Reporting and Notifying Individuals of Information Security Breaches which clarifies the type of security breaches are information security breaches. 2. Clarifies the reporting and notification process with links to the relevant procedure for more information. 3. Includes two new procedures for reporting incidents and notification in the event of an information security breach.

Makeup Work for Legitimate Absences: Twin Cities, Crookston, Morris, Rochester

December 30, 2015 - Comprehensive Review, Minor Revisions. 1. Organizes the information more logically and includes key subheadings. 2. Expands on the FAQ to incorporate numerous questions and answers received or given over the past years, including information related to family vacations and attendance at weddings. 3. Added new language addressing travel related to bereavement.

Environmental Health: Food, Water and Sanitation

December 29, 2015 - Comprehensive Review, Minor Revision. 1. Changes in the organizational structure requires updating of ownership and program names.2. Specifies the new process of how foodborne illness complaints are handled (those involving University Dining facilities).

Financial Transaction Approvals and Routing

December 9, 2015 - Comprehensive Review, Major Revision: 1. Included language changes from CUFS to PeopleSoft. 2. Clarifies the requirements and expectations for approves including one-up approvals and types of approvals that are required. 3. Title changed (Prepended: Financial Transaction).

Entering into Contracts

December 4, 2015 - New Policy. 1. Specifies when a standard contract or OGC review is needed on a non-standard form. 2. Provides a questionnaire for units to use to determine if the contract is exempt from review. 3. Provides detailed procedures for the processing of contracts.

Recently Retired Policies

January 26, 2016 - Administration and Oversight for Protection of Individual Health Information, Protection of Individual Health Information by U Health Care Components (HIPAA) and Use and Disclosure of Individual Health Information for Research (HIPAA).

These policies are superceded by Administrative Policy: Protected Health Information.

Wireless Network Infrastructure

December 7, 2015 - Proposed for retirement because the relevant content has been incorporated into Administrative Policies: Information Security and Acceptable Use of Technology Resources.

POLICY NEWS

It's Time to Graduate!

Each year the University issues over 10,000 undergraduate degrees across all system campuses.

Undergraduates are expected to earn a degree in a timely manner, generally four years (eight semesters). To support this goal, advisors coach students throughout their time here by having one-on-one meetings, providing resources on campus such as SMART Learning commons, and assisting with major and career exploration.

Click here to read more