SCSA https://policy.umn.edu/ en Addressing Student Academic Complaints https://policy.umn.edu/education/studentcomplaints <span class="field field--name-title field--type-string field--label-hidden">Addressing Student Academic Complaints</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Tue, 10/14/2014 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/66" hreflang="en">Student Life</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1889&amp;2=field_comments&amp;3=policy_comment" token="PkFOjAjfjjzojq7X1fexk2rl8emJmhwP39ulA5PAEg4"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-related-procedures field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Procedures</div> <div class="field__items"> <div class="field__item"><a href="/education/studentcomplaints-proc01" hreflang="en">Conflict Resolution Process for Student Academic Complaints: Twin Cities</a></div> <div class="field__item"><a href="/education/studentcomplaints-proc02" hreflang="en">UMC Student Academic Grievance Procedures</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">Education</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">STUDENTCOMPLAINTS</div> </div> <div class="field field--name-field-policy-related-appendices field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Appendices</div> <div class="field__items"> <div class="field__item"><a href="/education/studentcomplaints-appa" hreflang="en">Guidelines for Colleges: Hearings Under the Conflict Resolution Process for Student Academic Complaints: Twin Cities</a></div> </div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/401" hreflang="en">jkuecker</a></div> <div class="field__item"><a href="/user/251" hreflang="en">starry</a></div> </div> </div> <div class="field field--name-field-governing-regents-policies field--type-entity-reference field--label-above"> <div class="field__label">Governing Regents Policies</div> <div class="field__items"> <div class="field__item"><a href="/policy-regents/1012" hreflang="en">Conflict Resolution Process for Student Academic Complaints</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item">Updated link to Higher Learning Commission in Related Information.</div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="clearfix text-formatted field field--name-field-procedures field--type-text-long field--label-above"> <div class="field__label">Procedures</div> <div class="field__item"><ul> <li><a href="http://www.d.umn.edu/academic-affairs/academic-policies/classroom-policies/student-academic-complaint-resolution">Duluth: Student Academic Complaint Resolution</a></li> <li><a href="http://www.morris.umn.edu/committees/Curriculum/UMM_Catalog_2017-2019.pdf">Morris: Student Academic Grievance Procedure (see page 44)</a></li> <li><a href="https://r.umn.edu/student-life/student-conduct/student-handbook/grievance-procedures">Rochester: Grievance Procedures</a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-faq field--type-text-long field--label-above"> <div class="field__label">FAQ</div> <div class="field__item"><ol type="1"> <li><strong>I am a student with a complaint, and I don’t know where to direct it. Where can I get information and advice?</strong> <p>The University of Minnesota takes student complaints and grievances seriously and has processes in place to ensure that complaints and addressed appropriately and in a timely manner. Helpful resources and information about the channels for student complaints are provided on the <a href="http://onestop.umn.edu/terms-conditions/student-complaints-and-grievances">One Stop student services web site</a>.</p> </li> <li><strong>I don't agree with the grade I received from my instructor. Is there anything I can do?</strong> <p>While grades are not subject to complaint, you are entitled to an explanation for the grade assigned. If you are not able to get an explanation for the grade from your instructor, consult the appropriate director for undergraduate students or department chair. Students also may wish to seek assistance from the <span style="text-decoration: underline;">Student Conflict Resolution Office</span>. An instructor's judgment is assigning a grade is not a subject for a formal hearing, and can only be reviewed through these informal processes.</p> </li> <li><strong>I have been dismissed by my college for academic reasons.&nbsp; What steps can I take to challenge the dismissal?&nbsp; What is my enrollment status while the dispute is pending? </strong> <p>If your college or program has an appeal process for dismissals, you must follow that process before filing a student academic complaint.&nbsp; Your enrollment continues while the appeal is pending.&nbsp; If your appeal is denied, your enrollment ends and you may file a student academic complaint at that point. If your academic complaint is successful, you then would be reinstated as a student.</p> </li> <li><strong>A student has a complaint about sexual harassment by a University employee. Where should the student go? </strong> <p>A student with a complaint of sexual harassment by a University employee (1) can seek assistance from the campus equal opportunity office (see Administrative Policy: <a href="/hr/sexharassassault"><em>Sexual Harassment, Sexual Assault, Stalking and Relationship Violence</em></a>) or (2) can bring a student academic complaint under this policy and procedure, where applicable. If the student chooses the latter, the University will provide training for resolving the complaint under this procedure to all administrators and other staff who are authorized to investigate or resolve student complaints of sexual harassment. Colleges can contact the Office of General Counsel (612-624-4100) or the campus's equal opportunity office to arrange the training.</p> </li> </ol></div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2014-10-01T12:00:00Z" class="datetime">Wed, 10/01/2014 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2008-11-01T12:00:00Z" class="datetime">Sat, 11/01/2008 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><p>Each campus will develop and maintain processes for the good faith review and resolution of student academic complaints that will:</p> <ul> <li>encourage informal resolution of alleged violations at the lowest unit level;</li> <li>allow for a formal resolution mechanism if not resolved informally; and</li> <li>provide for appeal to a final decision maker.</li> </ul> <p>The final decision following appeal is not appealable further within the University.</p> <h3>Scope</h3> <p>Student academic complaints are brought by students regarding the University's provision of education and academic services affecting their role as students and must be based on a claimed violation of a University rule, policy, or established practice.</p> <p>Student academic complaints do not include student complaints regarding:</p> <ul> <li>their University employment</li> <li>disciplinary action under Board of Regents Policy: <em>Student Conduct Code</em></li> <li>grades</li> <li>University admission decisions</li> </ul> <h3>Relief Available</h3> <p>Resolution of complaints under this policy may include student reinstatement or other corrective action for the benefit of the student, including refunds, but may not award monetary damages, or direct disciplinary action against any employee of the University. <br>This policy does not limit the University's right to change rules, policies, or practices related to the provision of academic services and education.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>To implement Board of Regents Policy: <em><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Conflict_Res_Process_Students.pdf">Conflict Resolution Process for Student Academic Complaints</a></em>, and to comply with law, including Title IX. This policy provides a framework for resolving student academic complaints that is simple and fair and allows for both informal and formal resolution of conflicts. This policy implements criteria and requirements for accreditation established by the Higher Learning Commission.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><table> <thead> <tr><th scope="col">Subject</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Email</th></tr> </thead> <tbody> <tr><th scope="row">Primary Contact(s)</th> <td><a href="http://www.umn.edu/lookup?UID=jkuecker">Jessica Kuecker Grotjohn</a> (undergraduate) <br> <a href="http://www.umn.edu/lookup?UID=starry">Karen Starry</a> (graduate)</td> <td>612-624-1328<br> 612-625-2815</td> <td>jkuecker@umn.edu<br>starry@umn.edu</td> </tr> <tr><th scope="row">Crookston</th> <td><a href="http://www.umn.edu/lookup?SET_INSTITUTION=UMNTC&amp;UID=jtangqui">Jason Tangquist</a></td> <td>218-281-8424</td> <td>jtangqui@crk.umn.edu</td> </tr> <tr><th scope="row">Duluth</th> <td>Gerald Pepper (undergraduate) <br> Erik Brown (graduate)</td> <td>218-726-7274 <br> 218-726-8891</td> <td>gpepper@d.umn.edu <br> etbrown@d.umn.edu</td> </tr> <tr><th scope="row">Morris</th> <td>Janet Ericksen</td> <td>320-589-6015</td> <td>ericksja@morris.umn.edu</td> </tr> <tr><th scope="row">Rochester</th> <td>Jeffrey Ratliff-Crain</td> <td>507-258-8006</td> <td>ratliffj@r.umn.edu</td> </tr> </tbody> </table></div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><dl><dt>Student Academic Complaint</dt><dd>Complaints brought by students regarding the University's provision of academic services and education affecting their role as students.</dd><dt>Sexual Harassment</dt><dd>Unwelcome sexual advances, requests for sexual favors, and/or other verbal or physical conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or academic advancement in any University activity or program; (2) submission to or rejection of such conduct by an individual is used as the basis of employment or academic decisions affecting this individual in any University activity or program; or (3) such conduct has the purpose or effect of unreasonably interfering with an individual's work or academic performance or creating an intimidating, hostile, or offensive work or academic environment in any University activity of program.</dd></dl></div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/14" hreflang="en">SSCC</a></div> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">STUDENTCOMPLAINTS</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl><dt>Academic Complaint Officer</dt><dd>Comply with the Conflict Resolution Process for Student Academic Compliants procedures.</dd><dt>Chancellor</dt><dd>Ensure that campus has processes consistent with policy.</dd><dt>College</dt><dd>Schedule a hearing should the Academic Complaint Officer refer the matter to a College Hearing Panel.</dd><dt>Office of the General Counsel</dt><dd>Provide legal advice to the University and provide legal representation to the University respondent when the student is represented by a lawyer.</dd><dt>Executive Vice President and Provost</dt><dd>Ensure that campus has processes consistent with policy.</dd></dl></div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><ul> <li>Board of Regents Policy: <em><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Conflict_Res_Process_Students.pdf">Conflict Resolution Process for Student Academic Complaints</a></em></li> <li><a href="https://www.hlcommission.org/Policies/criteria-and-core-components.html">Higher Learning Commission, Criteria and Requirements for Accreditation</a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl><dt>Amended:</dt><dd>October 2014 - Comprehensive Review. Minor Revision. Edits were made to clarify existing procedures and action steps.</dd><dt>Amended:</dt><dd>April 2009 - Added question and answer to FAQ about what to do when Students have a complaint about sexual harrassment by University Employees.</dd><dt>Effective:</dt><dd>November 2008</dd></dl></div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2014-10-01T12:00:00Z" class="datetime">Wed, 10/01/2014 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2018-10-01T12:00:00Z" class="datetime">Mon, 10/01/2018 - 12:00</time> </div> </div> <div class="field field--name-field-senate-involvement field--type-list-string field--label-above"> <div class="field__label">Senate Involvement</div> <div class="field__items"> <div class="field__item">St Senate (info)</div> </div> </div> <div class="field field--name-field-policy-related-forms field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Forms</div> <div class="field__items"> <div class="field__item"><a href="/Forms/um-1698" hreflang="en">Student Academic Complaint</a></div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9665</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">269206</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Wed, 10/01/2014 - 00:00</div> </div> Tue, 14 Oct 2014 05:00:00 +0000 oitadmin 1889 at https://policy.umn.edu Distribution of Temporary Information through Publications, Banners or Chalking https://policy.umn.edu/operations/publicationsbanners <span class="field field--name-title field--type-string field--label-hidden">Distribution of Temporary Information through Publications, Banners or Chalking</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Wed, 06/12/2013 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/89" hreflang="en">Facilities Management</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1865&amp;2=field_comments&amp;3=policy_comment" token="un8VSC5HIKuj0AQL9xHYXD2kbljYbiJ7hfuORjvKRlc"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/344" hreflang="en">paulu038</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">Operations</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">PUBLICATIONSBANNERS</div> </div> <div class="field field--name-field-policy-related-appendices field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Appendices</div> <div class="field__items"> <div class="field__item"><a href="/operations/publicationsbanners-appa" hreflang="en">Facilities Management List of Kiosks and Outdoor Posting Areas: Twin Cities</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appe" hreflang="en">Campus Specific Requirements: Crookston</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appf" hreflang="en">Campus Specific Requirements: Duluth</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appg" hreflang="en">Campus Specific Requirements: Morris</a></div> <div class="field__item"><a href="/operations/publicationsbanners-apph" hreflang="en">Campus Specific Requirements: Rochester</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appi" hreflang="en">Campus Specific Requirements: Twin Cities</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appj" hreflang="en">Specific Requirements: Non-Campus Locations</a></div> <div class="field__item"><a href="/operations/publicationsbanners-appd" hreflang="en">Campus Resources for Reporting Disrespectful Information</a></div> </div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/234" hreflang="en">saund015</a></div> </div> </div> <div class="field field--name-field-governing-regents-policies field--type-entity-reference field--label-above"> <div class="field__label">Governing Regents Policies</div> <div class="field__items"> <div class="field__item"><a href="/policy-regents/1036" hreflang="en">Historic Preservation</a></div> <div class="field__item"><a href="/policy-regents/1060" hreflang="en">Property and Facility Use</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item">Senior Leader update.</div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2018-06-13T12:00:00Z" class="datetime">Wed, 06/13/2018 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2000-03-01T12:00:00Z" class="datetime">Wed, 03/01/2000 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><p>The University of Minnesota supports freedom of speech while providing guidance on the distribution of publications, banners, or chalking.&nbsp; This policy aims to:</p> <ul> <li>ensure safety,</li> <li>safeguard entrances and exits to and from University facilities,</li> <li>provide clear and consistent directional signage,</li> <li>minimize disruption of the educational mission, and</li> <li>minimize litter and reduce clutter on University properties and campuses.</li> </ul> <p>Material may not be distributed within 25 feet of exterior facility entrances (excluding Rochester campus).</p> <h3>Freedom of Speech Statement</h3> <p>Freedom of speech is a guaranteed right under the U.S. Constitution and a core value of the University. To sustain an open exchange of ideas, the University community is asked to be tolerant of differing points of view and respect the rights of others to express themselves. Any member of the University community who finds posted or distributed materials to be offensive or disrespectful is encouraged to contact their campus resource (see Appendix.)</p> <p>Persons or groups distributing information are prohibited from:</p> <ul> <li>coercing of others by demands, threats, or other means to accept publications;</li> <li>interfering with or impeding the normal flow of either vehicular or pedestrian traffic on campus; or</li> <li>interfering with, disrupting, or otherwise advocating disruption or violation of any other lawful activity of any other person(s).</li> </ul> <h3>Removal</h3> <p>Facility managers (facilities management staff, department facility representatives) will remove materials that violate law, regulation, or University policy. Individuals, sponsoring organizations, or groups responsible for these materials may be charged the cost of removal and any associated repairs.</p> <h3>Campus-Specific Requirements</h3> <p>Each campus has varying guidelines and requirements for postings, chalking, publication distribution, banners, sign standards, and promotional signage.&nbsp; See the campus-specific Appendix for a complete listing of requirements that must be followed.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>To implement Board of Regents Policies: <em><a href="https://regents.umn.edu/sites/regents.umn.edu/files/policies/Property_Facility_Use.pdf">Property and Facility Use</a></em> and <em><a href="https://regents.umn.edu/sites/regents.umn.edu/files/policies/Historic_Preservation.pdf">Historic Preservation</a></em>, and Administrative Policy:&nbsp; <em><a href="/operations/realestate">Use and Lease of Real Estate</a></em>. This policy provides for and defines orderly distribution of non-official University communications, and to define the allowable parameters and procedures for distributing publications, creating and/or installing banners and signs and chalking at the University.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><div class="tablewrapper"> <table> <thead> <tr><th scope="col">Subject</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Email</th></tr> </thead> <tbody> <tr><th scope="row">Primary Contact(s)</th> <td>Paige Rohman</td> <td>612-624-7266</td> <td>prohman@umn.edu</td> </tr> <tr><th scope="row">Crookston</th> <td>Andrew Svec&nbsp;&nbsp;&nbsp;&nbsp;</td> <td>218-281-8438</td> <td>asvec@umn.edu</td> </tr> <tr><th scope="row">Duluth</th> <td>Corbin Smyth</td> <td>218-726-7165</td> <td>csmyth@d.umn.edu</td> </tr> <tr><th scope="row">Morris</th> <td>Dave Swenson</td> <td>320-589-6080</td> <td>dswenson@morris.umn.edu</td> </tr> <tr><th scope="row">Rochester&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</th> <td>John Hachtel</td> <td>507-258-8202</td> <td>jhachtel@r.umn.edu</td> </tr> <tr><th scope="row">Twin Cities</th> <td>Scott Saunders</td> <td>612-625-9317</td> <td>saund015@umn.edu</td> </tr> <tr><th scope="row">Twin Cities Student Unions &amp; Activities</th> <td>Denny Olsen</td> <td>612-625-6295</td> <td>olsen013@umn.edu</td> </tr> </tbody> </table> </div></div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><dl><dt>Banners</dt><dd>Written or printed stationary matter with a visual impact and a size equal to or greater than 14 x 22 inches.</dd><dt>Chalking</dt><dd>Use of sidewalk chalk used to advertise campus events on pavement or cement sidewalks.</dd><dt>Posters</dt><dd>Posters, flyers, signs, electronic messaging, QR codes, and other written or printed stationery material that is smaller than 14 X 22 inches.</dd><dt>Publications</dt><dd>For the purposes of this policy, refers to any printed matter (such as newspapers, posters, flyers, signs, and other written or printed matter) designed for sale, distribution, posting, or communication of information through print media; other than those resulting from the transaction of official University business and academic activity.</dd><dt>Signage</dt><dd>Used to inform, direct, identify, or regulate. The University signage system provides consistent size, graphic format, and configuration to assist the viewer in obtaining information quickly and in an orderly progression. The consistent use of common design elements help to identify the facility as being part of the University of Minnesota system. The sign standards have been developed to assist architects, engineers, other design professionals, contractors and U of M staff in understanding the preferences of the U of M in the development, maintenance and repair of facilities.</dd></dl></div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> <div class="field__item"><a href="/taxonomy/term/16" hreflang="en">AF&amp;T</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/76" hreflang="en">frans</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/8" hreflang="en">berth004</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-above"> <div class="field__label">Revision Description for Review/Update Page</div> <div class="field__item"><p>Comprehensive Review. Minor Revisions. Policy title changed to add the word “Temporary”. Changes include the reorganization of materials from the procedures into campus-specific appendices. Adding new appendix for reporting disrespectful information. The content of the policy and its standards / requirements are unchanged except for minor formatting corrections and edits for clarity.</p></div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">PUBLICATIONSBANNERS</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl><dt>Distributor of Publications</dt><dd>Follow procedures for type of publication distribution. Ensure publication, as defined above, contains the name of the sponsoring organization. Remove outdated material.</dd><dt>Facilities Management or Plant Services</dt><dd>Assign space in buildings for distributing publications by bin or racks. Maintain list of staff responsible for managing for individual buildings/properties. Report violations of this policy to local system campus administration and the Office of the Vice President for University Services.</dd><dt>Facility Managers</dt><dd>Be familiar with their campus-specific requirements.&nbsp; Remove materials that violate law, regulation, or University policy.</dd><dt>University Property/Facility/District Manager</dt><dd>Establish distribution free zones. Monitor building for compliance with policy. Report policy violation to Facility Management/ Plant Services on campus and/or rectify compliance.</dd></dl></div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><h3>Board of Regents Policies</h3> <ul> <li><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Property_Facility_Use.pdf"><em>Property and Facility Use</em></a></li> <li><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Health_and_Safety.pdf"><em>Health and Safety</em></a></li> <li><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Historic_Preservation.pdf"><em>Historic Preservation</em></a></li> <li><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/DisabilityServices.pdf"><em>Disability Services</em></a></li> <li><a href="http://regents.umn.edu/sites/regents.umn.edu/files/policies/Direct_Sales_GoodsandService.pdf"><em>Direct Sale of Goods and Services</em></a></li> </ul> <h3>Administrative Policies</h3> <ul> <li><a href="/operations/realestate"><em>Use and Lease of Real Estate</em></a></li> <li><a href="/finance/externalsales"><em>Selling Goods and Services to External Customers</em></a></li> <li><em><a href="/operations/outdoor">Using and Leasing University Outdoor Space: Twin Cities</a></em></li> <li>Appendix:  <a href="/hr/hiring-appc"><em>Equal Opportunity and Disability Accommodations</em></a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl compact="compact"> <dt>Amended:</dt> <dd>June 2018 - Comprehensive Review. Minor Revisions. Policy title changed to add the word “Temporary”. Changes include the reorganization of materials from the procedures into campus-specific appendices. Adding new appendix for reporting disrespectful information. The content of the policy and its standards / requirements are unchanged except for minor formatting corrections and edits for clarity.</dd> <dt>Amended:</dt><dd>October 2012 - Comprehensive Review, Minor Revision. Added procedure to cover chalking and added contacts for all campuses.</dd><dt>Amended:</dt><dd>September 2008 - Policy statement now addresses handout distribution. Freedom of Speech statement and Exclusions added to policy statement. Reason for Policy expanded. Contacts for questions pertaining to individual buildings added. Additional responsibilities definitions and frequently asked questions.</dd><dt>Amended:</dt><dd>August 2003 - Added New Procedure: Installing Banners.</dd><dt>Effective:</dt><dd>March 2000</dd></dl></div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2018-06-13T12:00:00Z" class="datetime">Wed, 06/13/2018 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2022-06-13T12:00:00Z" class="datetime">Mon, 06/13/2022 - 12:00</time> </div> </div> <div class="field field--name-field-policy-related-forms field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Forms</div> <div class="field__items"> <div class="field__item"><a href="/Forms/um-1567" hreflang="en">UMTC Banner Installation Request</a></div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9641</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">257871</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Wed, 06/13/2018 - 00:00</div> </div> Wed, 12 Jun 2013 05:00:00 +0000 oitadmin 1865 at https://policy.umn.edu Resolving Alleged Student Conduct Code Violations https://policy.umn.edu/education/studentconductcode <span class="field field--name-title field--type-string field--label-hidden">Resolving Alleged Student Conduct Code Violations</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Mon, 11/03/2014 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/66" hreflang="en">Student Life</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1890&amp;2=field_comments&amp;3=policy_comment" token="OMVyRTploGvmjE5QfQoq0B9izhjVRoMwgqRZvePBuao"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-related-procedures field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Procedures</div> <div class="field__items"> <div class="field__item"><a href="/education/studentconductcode-proc01" hreflang="en">Student Conduct Code Procedure: Twin Cities</a></div> <div class="field__item"><a href="/education/studentconductcode-proc02" hreflang="en">Resolving Non-Academic Student Conduct Code Violations - Crookston</a></div> <div class="field__item"><a href="/education/studentconductcode-proc05" hreflang="en">Student Behavior Committee Hearing Procedures - Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-proc04" hreflang="en">Student Conduct Code Procedure - Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-proc03" hreflang="en">Student Academic Integrity Misconduct Procedures - Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-proc06" hreflang="en">Student Conduct Committee Hearing Procedures - Crookston</a></div> <div class="field__item"><a href="/education/studentconductcode-proc01a" hreflang="en">Student Group Conduct Code Procedure: Twin Cities</a></div> <div class="field__item"><a href="/education/studentconductcode-proc07" hreflang="en">Academic Integrity Procedures: Crookston</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">Education</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">STUDENTCONDUCTCODE</div> </div> <div class="field field--name-field-policy-related-appendices field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Appendices</div> <div class="field__items"> <div class="field__item"><a href="/education/studentconductcode-appc" hreflang="en">Committee on Academic Integrity Pre-Hearing Conference: Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-appa" hreflang="en">Student Proctors and Graders: Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-appd" hreflang="en">Committee on Academic Integrity Order of Proceedings: Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-appb" hreflang="en">Academic Integrity Violation Files: Morris</a></div> <div class="field__item"><a href="/education/studentconductcode-appe" hreflang="en">Academic Integrity Procedures Flow Chart: Crookston</a></div> <div class="field__item"><a href="/education/studentconductcode-appf" hreflang="en">Campus Committee on Student Behavior Hearing Procedures: Twin Cities</a></div> </div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/240" hreflang="en">sdzik</a></div> </div> </div> <div class="field field--name-field-governing-regents-policies field--type-entity-reference field--label-above"> <div class="field__label">Governing Regents Policies</div> <div class="field__items"> <div class="field__item"><a href="/policy-regents/1070" hreflang="en">Student Conduct Code</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item">Fixed bad link.</div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="clearfix text-formatted field field--name-field-procedures field--type-text-long field--label-above"> <div class="field__label">Procedures</div> <div class="field__item"><h3>Complete Listing of All Related Procedures by Campus</h3> <h4>Crookston</h4> <ul> <li><a href="/education/studentconductcode-proc02">Student Conduct Procedure</a></li> <li><a href="/education/studentconductcode-proc06">Hearing Procedure</a></li> <li><a href="/education/studentconductcode-proc07">Academic Integrity Procedure</a></li> </ul> <h4>Duluth</h4> <ul> <li><a href="http://www.d.umn.edu/conduct/conduct-procedures/primary">Student Conduct Procedure</a></li> <li><a href="http://www.d.umn.edu/conduct/conduct-procedures/student-groups">Student Group Conduct Procedure&nbsp;&nbsp; </a></li> <li><a href="http://www.d.umn.edu/conduct/conduct-procedures/scholastic-dishonesty">Academic Integrity Procedure</a></li> <li><a href="http://www.d.umn.edu/conduct/conduct-procedures/formal-hearing#process">Hearing Procedure</a></li> </ul> <h4>Morris</h4> <ul> <li><a href="/education/studentconductcode-proc04">Student Conduct Procedure</a></li> <li><a href="/education/studentconductcode-proc03">Academic Integrity Procedure</a></li> <li><a href="/education/studentconductcode-proc05">Hearing Procedure</a></li> </ul> <h4>Rochester</h4> <ul> <li><a href="https://r.umn.edu/student-life/campus-safety-and-community-standards/student-conduct/rochester">Student Conduct Procedure</a></li> <li><a href="https://r.umn.edu/student-life/campus-safety-and-community-standards/student-conduct/appendix-a-committee-student-conduct">Hearing Procedure</a></li> </ul> <h4>Twin Cities</h4> <ul> <li><a href="/education/studentconductcode-proc01">Student Conduct Code Procedure: Twin Cities</a></li> <li><a href="/education/studentconductcode-proc01a">Student Group Conduct Code Procedure: Twin Cities</a></li> <li><a href="https://usenate.umn.edu/committees/campus-committee-student-behavior-ccsb">Hearing Procedure: Campus Committee on Student Behavior</a></li> <li><a href="https://drive.google.com/file/d/1A9yNRnG_jbHQiWUrjylH2rVyfrO9q254/view">Hearing Procedure: Student Sexual Misconduct Subcommittee</a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-faq field--type-text-long field--label-above"> <div class="field__label">FAQ</div> <div class="field__item"><ol> <li><strong>Can students receive accommodations, including an extension to respond to the written complaint if they need to have it provided in an alternative/accessible format, during the student discipline process?</strong> <p>Yes. The University has an obligation to accommodate all documented disabilities in the student discipline process and to engage in an interactive process with the affected student, the student conduct office on each campus, and the campus disability services office to figure out how best to reasonably do so.</p> </li> <li><strong>Can students have an interpreter available at a hearing?</strong> <p>Yes, students may identify and bring their own interpreters. Additionally, advisors are typically available for students to ensure they understand the process.&nbsp; While we do not hire interpreters, we are often able to find in-kind support for language assistance if needed. &nbsp;&nbsp;</p> </li> </ol></div> </div> <div class="clearfix text-formatted field field--name-field-appendices field--type-text-long field--label-above"> <div class="field__label">Appendices</div> <div class="field__item"><ul> <li><a href="https://drive.google.com/file/d/1A9yNRnG_jbHQiWUrjylH2rVyfrO9q254/view">Student Sexual Misconduct Subcommittee Hearing Procedures</a> </ul> </div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2019-01-22T12:00:00Z" class="datetime">Tue, 01/22/2019 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2008-03-01T12:00:00Z" class="datetime">Sat, 03/01/2008 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><p>Each campus will develop and maintain fair processes for resolving complaints against students and student groups under Board of Regents Policy:&nbsp;<em>Student Conduct Code</em>. These processes will emphasize student development through understanding and accepting responsibility for personal behavior, while protecting community interests and due process. Each campus's disciplinary process will</p> <ul> <li>provide fair notice to students of alleged violations of Board of Regents Policy:&nbsp;<em>Student Conduct Code</em>;</li> <li>provide privacy in accordance with applicable state and federal laws.</li> <li>provide access to at least one advisor throughout the disciplinary process as permitted by campus procedures;</li> <li>provide timely notice of any meeting or proceeding;</li> <li>provide the range of possible sanctions;</li> <li>encourage informal resolution of alleged violations without the need for a hearing;</li> <li>permit students the opportunity for a formal hearing upon request;</li> <li>provide timely and equal access to information that will be used during disciplinary hearings;</li> <li>provide prompt and fair resolution;</li> <li>provide for a preponderance of the evidence (i.e., more likely than not) standard of proof throughout the disciplinary process; and</li> <li>provide one campus-wide appeal of a finding of violation of the Code.</li> </ul> <p>In addition to the previous elements of the process, for cases involving alleged violations of sexual assault, sexual harassment, stalking, or relationship violence, each campus's disciplinary process will also</p> <ul> <li>be conducted by officials who receive annual training on the issues related to sexual assault, sexual harassment, stalking, and relationship violence, on how to conduct an investigation, and on how to conduct a hearing process that protects the safety of all parties and promotes accountability;</li> <li>provide equitable access to a formal hearing and to a campus-wide appeal by both the respondent and the complainant;</li> <li>allow equitable access to at least one advisor at meetings and hearings throughout the disciplinary process for both the complainant and the respondent; and</li> <li>provide to both the respondent and the complainant simultaneous written notice of: <ul> <li>the results of any disciplinary proceeding;</li> <li>the procedure for the respondent and the complainant to appeal the results of the disciplinary proceeding;</li> <li>the final results after appeal.</li> </ul> </li> </ul> <p>Each system campus will provide a hearing body (comprising a hearing panel or hearing officer) to conduct hearings requested by students and student groups. The hearing body may differ depending on the nature of the alleged violation and the college/campus of which the student is enrolled. Specifically, individual colleges may establish their own hearing body to determine responsibility related to intra-college cases of scholastic dishonesty (that is, cases that involve the college's student within the college's own course).</p> <p>This Administrative Policy only applies where a sanction is sought for an alleged violation of Board of Regents Policy: <em>Student Conduct Code. </em>Professional and graduate programs may have their own supplemental codes to address additional behavioral requirements in their programs. Likewise, certain administrative programs, such as housing and residential life, student activities offices, and learning abroad offices, may establish and apply their own codes of conduct and hearing procedures. If sanctions are sought for an alleged violation of Board of Regents Policy: <em>Student Conduct Code</em>, then the hearing procedures must comply with the requirements of this policy. &nbsp;</p></div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>This administrative policy implements Board of Regents Policy:&nbsp;<a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_student_conduct_code.pdf"><em>Student Conduct Code</em></a>. It provides a framework for each campus to resolve complaints about violations of Board of Regents Policy:&nbsp;<em>Student Conduct Code</em>.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><div class="tablewrapper"> <table> <thead> <tr><th scope="col">Subject</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Email</th></tr> </thead> <tbody> <tr><th scope="row">Primary Contact(s)</th> <td>Sharon Dzik, Director of the Office for Community Standards</td> <td>612-624-6073</td> <td>sdzik@umn.edu</td> </tr> <tr><th scope="row">General Questions Twin Cities</th> <td><a href="https://communitystandards.umn.edu/">Office for Community Standards (OSC)</a></td> <td>612-624-6073</td> <td>sdzik@umn.edu</td> </tr> </tbody> </table> <h3>Campus Contacts</h3> <table> <thead> <tr><th scope="col">Campus</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Email</th></tr> </thead> <tbody> <tr><th scope="row">Crookston</th> <td>Savala DeVoge, Dean of Student Engagement and Wellness</td> <td></td> <td>devog007@crk.umn.edu</td> </tr> <tr><th scope="row">Duluth</th> <td>Katie Jackson, Director of Student Conduct and Conflict Resolution</td> <td>218-726-8969</td> <td>krjackso@d.umn.edu</td> </tr> <tr><th scope="row">Morris</th> <td>TJ Ross, Director of Residential and Community Life<br> Adrienne Conley, Assistant Director for Student Life and LGBTQIA2S+ Programs</td> <td>320-589-6472<br>320-589-6409</td> <td>tjross@morris.umn.edu<br>amconley@morris.umn.edu</td> </tr> <tr><th scope="row">Rochester</th> <td>Andrew Williams<br>Assistant Vice-Chancellor for Student Success, Engagement & Equity</td> <td>507-258-8106</td> <td>will2036@r.umn.edu</td> </tr> <tr><th scope="row">Twin Cities</th> <td>Sharon Dzik, Director of the Office for Community Standards</td> <td>612-624-6073</td> <td>sdzik@umn.edu</td> </tr> </tbody> </table> </div></div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><dl><dt>Advisor</dt><dd>Person who advises the complainant or respondent, as permitted by campus procedures, through the disciplinary process. An advisor may be an attorney, union representative, advocate, support person, or other individual or any other individual of the student’s choosing with the exception of those who are witnesses with information about facts material to the underlying case. In cases of Sexual Misconduct please refer to <a href="https://policy.umn.edu/sites/policy.umn.edu/files/appendix/sexharassassault_appa.pdf">Roles and Responsibilities of Advisors</a>.</dd><dt>Complainant</dt><dd>An individual is a “complainant” under this policy when the person has reported prohibited conduct under Board of Regents Policy: <em>Student Conduct Code</em>.</dd><dt>Respondent</dt><dd>An individual is a “respondent” when the University learns that the individual is alleged to have engaged in conduct that could constitute prohibited conduct under this policy.</dd><dt>Student groups</dt><dd>Student-led groups that are registered pursuant to campus policies.</dd></dl></div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> <div class="field__item"><a href="/taxonomy/term/17" hreflang="en">SAIC</a></div> <div class="field__item"><a href="/taxonomy/term/18" hreflang="en">CCSB</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-above"> <div class="field__label">Revision Description for Review/Update Page</div> <div class="field__item"><p>Comprehensive Review. This policy was amended to align with the Administrative Policy entitled Sexual Harassment, Sexual Assault, Stalking, and Relationship Violence.&nbsp; Additionally, the policy was edited to remove redundancy and provide more clarity to the reader.</p></div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">STUDENTCONDUCTCODE</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl> <dt>Chancellors</dt> <dd>Ensure the establishment and maintenance of appropriate disciplinary procedures on their campus.</dd> <dt>Provost</dt> <dd>Ensure the establishment and maintenance of appropriate disciplinary procedures on the Twin Cities Campus.</dd> </dl></div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><h3 id="bor">Board of Regents Policies</h3> <div aria-labelledby="bor" role="group"> <ul> <li>Board of Regents Policy:&nbsp;<em><a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_conflict_resolution_process_for_student_academic_complaints.pdf">Conflict Resolution Process for Student Academic Complaints</a></em></li> <li>Board of Regents Policy:&nbsp;<em><a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_student_conduct_code.pdf">Student Conduct Code</a></em></li> </ul> </div> <h3 id="admin">Administrative Policies</h3> <div aria-labelledby="admin" role="group"> <ul> <li>Administrative Policy:&nbsp;<em><a href="/hr/sexharassassault">Sexual Harassment, Sexual Assault, Stalking and Relationship Violence</a></em></li> <li>Administrative Policy: <em><a href="/operations/misconductreporting">Reporting Suspected Misconduct</a></em></li> </ul> </div> <h3>Other Related Information</h3> <ul> <li>Office for Community Standards: <a href="https://communitystandards.umn.edu/know-code/disciplinary-process">Disciplinary Process</a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl> <dt>Amended:</dt><dd>January 2019 - Comprehensive Review. This policy was amended to align with the Administrative Policy entitled Sexual Harassment, Sexual Assault, Stalking, and Relationship Violence. Additionally, the policy was edited to remove redundancy and provide more clarity to the reader.</dd> <dt>Amended:</dt><dd>March 2014 - Comprehensive Review, Major Revision: 1. This policy version includes a new section that outlines required elements of a campus disciplinary process related to allegations of sexual assault, sexual harassment, stalking, or relationship violence. 2. Provides for one campus-wide appeal for the reporting party to align with recent law changes in the Violence Against Women Reauthorization Act of 2013.</dd> <dt>Effective:</dt><dd>March 2008 - Administrative Policy to implement Board of Regents Policy: <em>Student Conduct Code</em>.</dd></dl></div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2019-01-22T12:00:00Z" class="datetime">Tue, 01/22/2019 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2023-01-22T12:00:00Z" class="datetime">Sun, 01/22/2023 - 12:00</time> </div> </div> <div class="field field--name-field-senate-involvement field--type-list-string field--label-above"> <div class="field__label">Senate Involvement</div> <div class="field__items"> <div class="field__item">St Senate (info)</div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9666</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">282131</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Tue, 01/22/2019 - 00:00</div> </div> Mon, 03 Nov 2014 06:00:00 +0000 oitadmin 1890 at https://policy.umn.edu Student Employment https://policy.umn.edu/hr/studentemployment <span class="field field--name-title field--type-string field--label-hidden">Student Employment</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Fri, 09/12/2014 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/80" hreflang="en">Hiring</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1891&amp;2=field_comments&amp;3=policy_comment" token="UKV_UdSW9__lppy770mThVHWQQ0Wh5aRRyv83OzyILU"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/414" hreflang="en">maryrk</a></div> </div> </div> <div class="field field--name-field-policy-related-procedures field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Procedures</div> <div class="field__items"> <div class="field__item"><a href="/hr/studentemployment-proc01" hreflang="en">Hiring Student Employees</a></div> <div class="field__item"><a href="/hr/studentemployment-proc02" hreflang="en">Hiring a Graduate Student into a Student Position</a></div> <div class="field__item"><a href="/hr/studentemployment-proc03" hreflang="en">Finding a Student Job</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">HR</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">STUDENTEMPLOYMENT</div> </div> <div class="field field--name-field-policy-related-appendices field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Appendices</div> <div class="field__items"> <div class="field__item"><a href="/hr/studentemployment-appc" hreflang="en">Work Study Student Employment</a></div> <div class="field__item"><a href="/hr/studentemployment-appb" hreflang="en">Employer&#039;s Guide to Student Employment and Work-Study - 2017-2018</a></div> <div class="field__item"><a href="/hr/studentemployment-appd" hreflang="en">Non-Work Study Student Employment</a></div> <div class="field__item"><a href="/hr/studentemployment-appa" hreflang="en">Student Employment Work Rules</a></div> </div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/80" hreflang="en">Contact</a></div> </div> </div> <div class="field field--name-field-governing-regents-policies field--type-entity-reference field--label-above"> <div class="field__label">Governing Regents Policies</div> <div class="field__items"> <div class="field__item"><a href="/policy-regents/1020" hreflang="en">Employee Group Definitions</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item">Contacts updates.</div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="clearfix text-formatted field field--name-field-faq field--type-text-long field--label-above"> <div class="field__label">FAQ</div> <div class="field__item"><ol> <li><strong>In the case of posting a position of 29 hours or less, is it allowable to post a student position and an appropriately classified civil service or labor represented staff position simultaneously?</strong> <p>Yes, it is permissible to post both a student position and a civil service or labor represented staff position simultaneously.</p> </li> </ol></div> </div> <div class="clearfix text-formatted field field--name-field-forms field--type-text-long field--label-above"> <div class="field__label">Forms</div> <div class="field__item"><ul> <li><a href="http://humanresources.umn.edu/supervising-u/template-letters">Human Resources Template Letter Library</a> <p>See Student Employment Appointment Template Letter.</p> </li> </ul></div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2014-07-25T12:00:00Z" class="datetime">Fri, 07/25/2014 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2007-01-01T12:00:00Z" class="datetime">Mon, 01/01/2007 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><p>Student employees are those individuals registered for classes who hold employment in non-academic student positions and undergraduate academic teaching and research assistant positions. Students must be enrolled for a minimum number of credits to obtain and continue in a student employment position. Refer to appendices: <em>Work Study Student Employment</em> and <em>Non-Work Study Student Employment</em> for specific information.</p> <p>A student's primary purpose at the University is pursuit of their education. University employment opportunities and financial aid help students pay for the cost of their education. To fulfill this support, non-academic University jobs of 29 hours or less per week are to be posted as student positions where practical and appropriate. Units may request that a position be posted simultaneously for the comparable civil service or labor-represented staff position, but qualified University students will have first priority for these positions. Where it is impractical or inappropriate for a position to be student employment, the hiring authority must consult with a human resources staffing consultant before the position can be posted as a non-student position.</p> <p>The University is committed to providing a safe and healthful working environment for employees. Employees are responsible for using any provided safety equipment and procedures in their daily work and must cooperate in all safety and accident prevention programs. Units will abide by all relevant required local, state and federal safety and health standards.</p> <p>All qualified University students are accorded fair and equal opportunity to enter and continue in University employment on the basis of eligibility and qualifications.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>This policy implements Board of Regents Policy: <a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_employee_group_definitions.pdf"><em>Employee Group Definitions</em></a>. A system of student employment is provided by the University for the primary purpose of providing financial assistance to students and secondarily, to offer academic and career development opportunities.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><div class="tablewrapper"> <table> <thead> <tr><th scope="col">Subject</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Email</th></tr> </thead> <tbody> <tr><th scope="row">General Information or Procedural Assistance</th> <td> <ul> <li>Primary: Responsible administrator/supervisor</li> <li>Secondary: Local campus, college, or administrative unit HR administrator</li> <li>Other (as needed): Office of Human Resources specialist or consultant</li> </ul> </td> <td><a href="https://humanresources.umn.edu/employee-relations/hr-consultants">Office of Human Resources Specialist and Consultant List</a></td> <td><a href="https://humanresources.umn.edu/employee-relations/hr-consultants">Office of Human Resources Specialist and Consultant List</a></td> </tr> <tr><th scope="row">Document Processing</th> <td class="nowrap">Office of Human Resources Call Center</td> <td>612-624-UOHR (8647)</td> <td>ohr@umn.edu</td> </tr> <tr><th scope="row">Work-Study Awards</th> <td>Office of Student Finance</td> <td></td> <td>onestop@umn.edu</td> </tr> <tr><th scope="row">Work-Study Split</th> <td>Student Employment</td> <td></td> <td>stdtempl@umn.edu</td> </tr> </tbody> </table> </div></div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><p>There are no definitions associated with this policy.</p></div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/11" hreflang="en">horst009</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/11" hreflang="en">horst009</a></div> </div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">STUDENTEMPLOYMENT</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl><dt>Supervisor</dt><dd> <ul> <li>Classify the work responsibilities appropriately.</li> <li>Have knowledge of the policies and procedures governing the student employee group;</li> <li>Determine work hours.</li> <li>Inform the student employee of the work schedule and performance standards (refer to <a href="http://humanresources.umn.edu/supervising-u/template-letters">Human Resources Template Letter Library</a>).</li> </ul> </dd><dt>Student Employees</dt><dd> <ul> <li>Understand department work rules, work schedule, and performance standards.</li> <li>Perform work as assigned.</li> <li>Inform the supervisor/responsible administrator if discontinuing work.</li> </ul> </dd></dl></div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><ul> <li><a href="http://humanresources.umn.edu/pay-and-taxes/salary-plans">Academic Salary Floors [current fiscal year]</a></li> <li><a href="http://humanresources.umn.edu/student-employment/2015-2016-student-wages">Average Student Wages</a></li> <li>Board of Regents Policy: <a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_employee_group_definitions.pdf"><em>Employee Group Definitions</em></a></li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl><dt>Amended:</dt><dd>July 2014 - Policy revised to reflect student employment as assisting students with paying for the cost of their education, and streamlined with detail moved to appendices or eliminated.</dd><dt>Amended:</dt><dd>May 2008 - Policy converted to the new University-wide format for administrative policies.</dd><dt>Amended:</dt><dd>August 2006 - Student employment policy information extracted from Board of Regents Policy: Student Employment at the University and the Twin Cities Student Employment Rules. Edits were made; information was updated and expanded where appropriate and put in standard University-wide policy format. Repetition of policy information available in other policies was eliminated with appropriate references made. Work Rules information and processes were streamlined. <p>The following are particular revisions to note:</p> <ul> <li>A Student Employment Advisory Committee for each campus has been created and replaces the former Student Employee Committee on each campus; and</li> <li>Student job reclassifications are now approved at the department level.</li> </ul> <p>The Administrative Policy: <em>Student Employment</em> supersedes previous student employment policy and rule information.</p> </dd><dt>Amended:</dt><dd>March 1989</dd><dt>Adopted:</dt><dd>November 1998 - <em>Twin Cities Campus Student Employment Rules</em>.</dd><dt>Amended:</dt><dd>November 1998</dd><dt>Adopted:</dt><dd>July 1981 - Board of Regents Policy: <em>Student Employment at the University</em>.</dd><dt>Effective:</dt><dd>January 2007</dd></dl></div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2014-07-28T12:00:00Z" class="datetime">Mon, 07/28/2014 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2018-07-28T12:00:00Z" class="datetime">Sat, 07/28/2018 - 12:00</time> </div> </div> <div class="field field--name-field-policy-related-forms field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Forms</div> <div class="field__items"> <div class="field__item"><a href="/Forms/um-1524" hreflang="en">Request for Waiver to Hire a Non-Student</a></div> <div class="field__item"><a href="/Forms/um-1525" hreflang="en">Work-Study Earnings Monitoring Worksheet</a></div> <div class="field__item"><a href="/Forms/um-1536-0" hreflang="en">First Report of Injury (Printable Fillable Version)</a></div> <div class="field__item"><a href="/Forms/um-1536" hreflang="en">First Report of Injury (Online - Preferred Version)</a></div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9667</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">256491</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Mon, 07/28/2014 - 00:00</div> </div> Fri, 12 Sep 2014 05:00:00 +0000 oitadmin 1891 at https://policy.umn.edu https://policy.umn.edu/hr/studentemployment#comments Student Travel and Education Abroad: Health and Safety https://policy.umn.edu/education/edabroad <span class="field field--name-title field--type-string field--label-hidden">Student Travel and Education Abroad: Health and Safety</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Thu, 12/11/2014 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/66" hreflang="en">Student Life</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1771&amp;2=field_comments&amp;3=policy_comment" token="Qc4sUMdnZodStKrMAgAvzaptEBYuYDqW8EB7dsLOqVE"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/310" hreflang="en">dauer001</a></div> </div> </div> <div class="field field--name-field-policy-related-procedures field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Procedures</div> <div class="field__items"> <div class="field__item"><a href="/education/edabroad-proc01" hreflang="en">Travel Approval (ITRAAC)</a></div> <div class="field__item"><a href="/education/edabroad-proc03" hreflang="en">Preparing for Student Travel and Education Abroad (Units)</a></div> <div class="field__item"><a href="/education/edabroad-proc02" hreflang="en">Preparing for Travel and Education Abroad (Students)</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">Education</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">edabroad</div> </div> <div class="field field--name-field-policy-related-appendices field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Appendices</div> <div class="field__items"> <div class="field__item"><a href="/education/edabroad-appa" hreflang="en">International Health Insurance Eligibility Requirements</a></div> <div class="field__item"><a href="/education/edabroad-appb" hreflang="en">University Policy Process Flowchart: Student International Travel and Education Abroad</a></div> <div class="field__item"><a href="/education/edabroad-appc" hreflang="en">Education Abroad Program Due Diligence Considerations</a></div> </div> </div> <div class="field field--name-field-policy-related-faqs field--type-entity-reference field--label-above"> <div class="field__label">Policy Related FAQs</div> <div class="field__items"> <div class="field__item"><a href="/education/edabroad-faq" hreflang="en">Student Travel and Education Abroad</a></div> </div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/310" hreflang="en">dauer001</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item">Fixed bad links.</div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="clearfix text-formatted field field--name-field-forms field--type-text-long field--label-above"> <div class="field__label">Forms</div> <div class="field__item"><ul> <li><a href="http://global.umn.edu/travel/documents/emergency_plan_template.pdf">Emergency Plan Template</a></li> <li><a href="http://global.umn.edu/travel/approval/index.html#who-tab">ITRAAC Application Process</a></li> <li><a href="http://global.umn.edu/travel/insurance/outgoing.html#who_must_apply-tab">International Travel, Medical and Security Insurance (CISI)</a></li> <li><a href="https://policy.umn.edu/sites/policy.umn.edu/files/contracts/ogc-sc215.docx">Program Leader Acknowledgement Form</a></li> <li>Release and Waiver for Education Abroad: <ul> <li>For activities through an education abroad office: <a href="https://policy.umn.edu/sites/policy.umn.edu/files/contracts/ogc-sc245.docx">OGC-SC245</a></li> <li>For activities NOT through an education abroad office: <a href="https://policy.umn.edu/sites/policy.umn.edu/files/contracts/ogc-sc246.docx">OGC-SC246</a></li> </ul> </li> </ul></div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2019-06-14T12:00:00Z" class="datetime">Fri, 06/14/2019 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2004-02-01T12:00:00Z" class="datetime">Sun, 02/01/2004 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><h3>Introduction</h3> <p>The University facilitates international travel and education abroad by students for University purposes, while encouraging sound health, safety, and security measures that minimize risks to the traveler and institution. This policy includes the minimum pre-departure requirements and minimum requirements while abroad. The education abroad office on each campus may have additional requirements. For the purposes of this policy, there are four levels of facilitation:</p> <ul> <li><span style="text-decoration: underline;">Notifying</span>: communicating existing information about an opportunity or potential opportunity abroad not organized by or affiliated with the University of Minnesota, without specifically recommending it.</li> <li><span style="text-decoration: underline;">Supporting</span>: encouraging, guiding, or enabling (through financial support, guaranteeing of credit, degree requirement fulfillment, signing of forms or materials) the participation in an opportunity abroad that is not organized by or affiliated with the University of Minnesota.</li> <li><span style="text-decoration: underline;">Promoting</span>: distributing and/or creating specialized print, web, and other materials that contain information about a University of Minnesota affiliated opportunity or potential opportunity abroad not organized by the University of Minnesota where the intent is to encourage participation in that opportunity.</li> <li><span style="text-decoration: underline;">Organizing</span>: creating, developing, or maintaining an opportunity abroad by University of Minnesota faculty or staff when the opportunity would not exist without such an organization. Examples of activities include, but are not limited to, developing an application or application criteria, setting up exchange criteria, pricing an opportunity, or booking travel or on-site logistics on behalf of the student(s). <ul> <li><strong>NOTE: All University units organizing credit-bearing travel abroad that allows undergraduate student participation must work with the Learning Abroad Center or Carlson Global Institute on the Twin Cities campus or the appropriate education abroad office on their campus to complete the organizing requirements.</strong></li> </ul> </li> </ul> <h3>Units Pre-Travel and Program Planning Requirements – Vary Based on Level of University Facilitation (as defined above)</h3> <p><strong>Notifying: </strong>All University units (including campuses, colleges, departments, centers, offices, other operational units, and education abroad offices) must do the following when <strong>notifying </strong>student travel abroad:</p> <ul> <li>notify students of the Student Pre-Travel Requirements listed below;</li> <li>only notify students of opportunities abroad if they have knowledge that the opportunity is of sound academic value for which there is a compelling academic connection; and</li> <li>attach the disclaimer below on communication of all types, including verbal communication:</li> </ul> <p><em>“This education abroad opportunity is not affiliated with the University of Minnesota and has not been fully vetted. Notification of an opportunity should not be construed as an endorsement by the University of Minnesota. For more information regarding participation on an education abroad opportunity, contact the Learning Abroad Center or the Carlson Global Institute on the Twin Cities campus. All other campuses should consult the appropriate education abroad office on their campus.”</em></p> <p><strong>&nbsp;</strong></p> <p><strong>Supporting: </strong>All University units (including campuses, colleges, departments, centers, offices, other operational units, and education abroad offices) must do the following when <strong>supporting </strong>student travel abroad:</p> <ul> <li>notify students of the Student Pre-Travel Requirements listed below;</li> <li>support students through the process of participation (“supporting a student through the process of participation” includes signing forms—or guiding students to the proper resources to do so—, as required and appropriate, and supporting students upon return regarding issues such as credit transfer, etc.); and</li> <li>provide students with a <a href="http://global.umn.edu/travel/emergency/24_7_contact.html">24-7 University emergency contact</a>.</li> </ul> <p><strong>Promoting: </strong>All University units (including campuses, colleges, departments, centers, offices, other operational units, and education abroad offices) must do the following when <strong>promoting </strong>student travel abroad not organized by the University of Minnesota:</p> <ul> <li>notify students of the Student Pre-Travel Requirements listed below;</li> <li>support students through the process of participation (“supporting a student through the process of participation” includes signing forms—or guiding students to the proper resources to do so—, as required and appropriate, and supporting students upon return regarding issues such as credit transfer, etc.);</li> <li>provide students with a <a href="http://global.umn.edu/travel/emergency/24_7_contact.html">24-7 University emergency contact</a>;</li> <li>complete a due diligence review of all affiliates, providers, and/or programs prior to promotion (see Administrative Procedure: Preparing for Student Travel and Education Abroad – Units); and</li> <li>ensure appropriate contracting of affiliates or providers prior to promotion;</li> </ul> <p><strong>Organizing: </strong>All University units (including campuses, colleges, departments, centers, offices, other operational units, and education abroad offices) must do the following when <strong>organizing </strong>student travel abroad:</p> <p>Prior to student recruitment:</p> <ul> <li>obtain International Travel Risk Assessment and Advisory Committee (ITRAAC) approval before promoting any program in a USDOS Level 3 or 4 Travel Advisory location and</li> <li>complete a due diligence review of all affiliates, providers and/or programs prior to promotion (see Administrative Procedure: Preparing for Student Travel and Education Abroad – Units).</li> </ul> <p>Prior to student departure:</p> <ul> <li>support students through the process of participation (“supporting a student through the process of participation” includes signing forms—or guiding students to the proper resources to do so—,as required and appropriate, and supporting students upon return regarding issues such as credit transfer, etc.);</li> <li>provide students with a <a href="http://global.umn.edu/travel/emergency/24_7_contact.html">24-7 University emergency contact</a>;</li> <li>ensure appropriate contracting of affiliates or providers;</li> <li>develop a 24-7 contact protocol and emergency plan;</li> <li>implement a system for gathering and accessing independent student travel information during program dates (if applicable) so that program leaders or University staff can contact students in an emergency;</li> <li>ensure completion of the student requirements; and</li> <li>ensure completion of faculty/staff leader requirements, where relevant.</li> </ul> <h3>Faculty/Staff Program Leader Requirements:</h3> <p>University Faculty/Staff Program Leaders must, prior to departure:</p> <ul> <li>complete the program leader registry process, which includes the program leader acknowledgement form;</li> <li>complete the program leader health and safety training within 12 months prior to the program departure date;</li> <li>complete the program leader companion process, if applicable; and</li> <li>ensure programs have a) two program leaders; OR b) one program leader with onsite partner who has agreed and is able to provide program support.</li> </ul> <h3>Education Abroad Offices</h3> <p>In addition to the requirements above, each education abroad office in the system must also:</p> <ul> <li>register students for USDOS Smart Traveler Enrollment Program (<em><a href="https://step.state.gov/step/">STEP</a></em>) or advise them on self-registry;</li> <li>implement the student health disclosure form and process;</li> <li>implement consistent processes for any participant under the age of 18;</li> <li>implement the student behavior review and Code of Conduct policy/process; and</li> <li>for any program with a program leader, assist the program leader with the following requirements: <ul> <li>completion of the program leader registry process, which includes the program leader acknowledgement form;</li> <li>completion of the program leader health and safety training within 12 months prior to the program departure date;</li> <li>implementation of the program leader companion process, if applicable; and</li> <li>verification that programs have a) two program leaders; OR b) one program leader with onsite partner who has agreed and is able to provide program support.</li> </ul> </li> </ul> <h3>Student Pre-Travel Requirements</h3> <p>University-purpose student travel abroad that is either non-credit bearing or consists exclusively of graduate student travelers does not require collaboration with an education abroad office. All students must complete the following requirements in advance of University-purpose travel:</p> <ul> <li>register their travel officially with the University;</li> <li>sign a Student Release and Waiver detailing their academic, financial, behavioral, travel risk, and health-related responsibilities while abroad;</li> <li>complete the mandatory online health and safety orientation;</li> <li>receive University-approved international travel, health, and security insurance (enrollment upon completion of registration process);</li> <li>ensure an appropriate emergency communications plan is in place; and</li> <li>when applicable, obtain International Travel Risk Assessment and Advisory Committee (ITRAAC) approval.</li> </ul> <p>Students working through an education abroad office will complete the above requirements through a program application process. All other students will complete these requirements through the <a href="http://global.umn.edu/travel/registration/index.html">Student International Travel Registry</a>.</p> <p>All student travelers are strongly encouraged to:</p> <ul> <li>discuss independent travel plans with a University faculty and/or staff member prior to confirming travel plans;</li> <li>address any health and safety concerns prior to departure (e.g., check-ups, immunizations);</li> <li>register with the USDOS Smart Traveler Enrollment Program (<a href="https://step.state.gov/step/">STEP</a>); and</li> <li>review the U.S. Department of State (USDOS), Centers for Disease Control (<a href="http://wwwnc.cdc.gov/travel">CDC</a>), and World Health Organization (<a href="http://www.who.int/en/">WHO</a>) resources for their planned destination.</li> </ul> <h3>Travel Approval</h3> <p>The University does not encourage travel to any country or location designated as Level 3 or 4 Travel Advisory by the U.S. Department of State (USDOS).</p> <h4>Pre-Approval of Student Travel</h4> <p>Any student planning to travel for University purposes, as well as any faculty or staff member planning to lead or travel with any University students, to a USDOS Level 3 or 4 Travel Advisory location must obtain approval from the International Travel Risk Assessment and Advisory Committee (ITRAAC). Units who wish to organize an education abroad opportunity in a USDOS Level 3 or 4 Travel Advisory location must receive ITRAAC approval prior to promotion. The University, in its sole discretion, may deny approval for international travel. In addition, travelers may be required to submit a request for permission to travel to locations or participate in programs that pose a specific health, safety, or security concern as indicated by authorities other than the U.S. Department of State, such as the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), and University of Minnesota authorities.</p> <h4>Suspension of Travel</h4> <p>ITRAAC will review student travel currently in process when a significant health or safety concern arises regarding that travel including new and renewed USDOS Travel Advisories, travel warnings from the CDC or WHO, natural disasters, wars or other political disturbances, or other indicators of potential health or safety threats. The University, in its sole discretion, may withdraw approval for international travel at any time.</p> <h3>While Abroad</h3> <p>Students and faculty/staff/units traveling with students and/or organizing, promoting, or supporting student programs abroad must keep their 24/7 University emergency contact apprised of any changes to their address and contact information while abroad. Changes should be submitted as soon as possible and at a minimum within 24 hours of the change taking effect.</p> <p>Students are held to Board of Regents Policy:&nbsp;<em><a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_student_conduct_code.pdf">Student Conduct Code</a></em>&nbsp;while abroad for University purposes in addition to any additional codes of conduct or behavior codes from the University unit organizing, promoting, or supporting travel or the education abroad office, affiliate, or host.</p> <p>Students are not permitted to drive motor vehicles (including but not limited to electric or gas-powered scooters, motorbikes, motorcycles, and cars) while participating in an education abroad opportunity.</p> <p>Faculty and staff may not drive vehicles in which students are passengers abroad without an approved exception from the Office of Risk Management and Insurance in advance of departure from the U.S. Faculty and staff who need transportation for students must either use public transportation or hire a local driver/vehicle.</p> <h3>Travel in Violation of this Policy</h3> <p>Students who choose to travel in violation of this policy are acting outside the control and responsibility of the University. If the travel is occurring during a required term, the student must take a leave of absence from the University, where possible. Students on leave of absence from the University are not eligible for financial aid, scholarship, travel stipends, and other University supports including credit. If a leave of absence is not an option, students who travel in violation of this policy risk losing their student status.</p> <h3>Exclusions</h3> <p>This policy does not apply to personal, non-University travel by students. For information on reimbursement for travel and faculty and staff travel requirements, see Administrative Policy:&nbsp;<em><a href="https://policy.umn.edu/finance/travel">Traveling on University Business</a></em>.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>This policy endeavors to support education abroad by balancing the educational value of participation in international activities with the potential risks to the welfare and safety of students.</p></div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><div class="tablewrapper"> <table> <thead> <tr><th scope="col">Subject</th><th scope="col">Contact</th><th scope="col">Phone</th><th scope="col">Fax/Email</th></tr> </thead> <tbody> <tr><th scope="row">Primary Contact</th> <td><strong>Kevin Dostal Dauer</strong></td> <td><strong>612-625-5107</strong></td> <td><strong>dauer001@umn.edu</strong></td> </tr> <tr><th scope="row">International Insurance</th> <td>Kevin Dostal Dauer</td> <td class="nowrap">612-625-5107</td> <td>dauer001@umn.edu</td> </tr> <tr><th scope="row">Non-education Abroad Office travel registration</th> <td>Kevin Dostal Dauer</td> <td>612-625-5107</td> <td>dauer001@umn.edu</td> </tr> <tr><th rowspan="5" scope="rowgroup">Education Abroad Programs Offices</th> <td>Crookston: Learning Abroad Office</td> <td>218-281-8442</td> <td>tans@umn.edu</td> </tr> <tr> <td>Duluth: International Programs and Services</td> <td>218-726-8764</td> <td>218-726-7352 studyabroad@d.umn.edu</td> </tr> <tr> <td>Morris: Academic Center for Enrichment (ACE)</td> <td>320-589-7014</td> <td class="nowrap">ummace@morris.umn.edu</td> </tr> <tr> <td>Twin Cities: Learning Abroad Center</td> <td>612-626-9000</td> <td>612-626-8009 (fax) UMabroad@umn.edu</td> </tr> <tr> <td>Twin Cities: Carlson Global Institute</td> <td>612-625-9361</td> <td>cgi@umn.edu</td> </tr> <tr><th scope="row">Emergencies Abroad - Students</th> <td>University 24-7 international emergency phone</td> <td>612-301-2255</td> <td>&nbsp;</td> </tr> <tr><th scope="row">Legal Approval: International Agreements</th> <td>Don Amundson</td> <td>612-624-4100</td> <td>612-626-9624<br>amund015@umn.edu</td> </tr> <tr><th scope="row">Purchasing/Travel Services</th> <td>Beth Tapp</td> <td>612-624-5255</td> <td>612-624-3410<br>bethtapp@umn.edu</td> </tr> <tr><th scope="row">Office of Risk Management and Insurance</th> <td>Steve Pardoe</td> <td>612-625-0062</td> <td>612-624-7384<br>pardo012@umn.edu</td> </tr> <tr><th scope="row">Export Controls and travel to embargoed countries (including Cuba)</th> <td>Pat Briscoe</td> <td>612-625-3860</td> <td>bris0022@umn.edu</td> </tr> </tbody> </table> </div></div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><dl> <dt>University-Purpose Education Abroad Travel</dt> <dd> Travel by students (both for credit and not for credit) that is affiliated with the University in any way. This includes, but is not limited to: <ul> <li>travel through a sponsored or affiliated program of a University education abroad office;</li> <li>travel through unit-organized or promoted education abroad programs or activities.</li> <li>travel to a University or unit exchange partner;</li> <li>travel as part of, or in support of, a University research activity;</li> <li>travel for University credit;</li> <li>travel that fulfills a degree requirement (including internships, field studies, service learning, research);</li> <li>travel that fulfills University contractual agreements;</li> <li>professional development opportunities promoted by or supported by any University unit (including conference attendance);</li> <li>travel for which you are acting as a representative of the University;</li> <li>travel for University athletics;</li> <li>travel supported by University funding including grant awards, scholarships, informal financial awards, and financial aid;</li> <li>travel with, or organized by, a University faculty or staff member; and</li> <li>travel with a University Campus Life Program.</li> </ul> Students traveling abroad for University purposes are held to this policy within the dates of their activity. Thus, they must follow this policy for any weekend or overnight travel taken during the activity. See definition of non-University travel below for more information on when this policy does not apply. Notified travel that fits any of the above criteria remains subject to this policy. </dd> <dt>Campus Life Program (CLP)</dt> <dd>A voluntary association comprised primarily of students whose activities, operations, and decision-making processes are directly governed by University academic or administrative departments and for which the University is ultimately responsible. Campus Life Programs (CLPs) must be affiliated with a University of Minnesota academic or administrative department and have a designated University faculty or staff advisor. The sponsoring or affiliated department, through the designated faculty or staff advisor, is responsible for ensuring compatibility between the group&rsquo;s operations and actions and University interests. The CLP and its advisor must comply with all policies and procedures for Campus Life Programs, as identified within student group and University policies. University Recognized Organizations (UROs) at Morris are treated like CLPs for the purpose of this policy.</dd> <dt>Education Abroad Program</dt> <dd> An education abroad program at the University of Minnesota must meet ALL of the following criteria: <ul> <li>meets the definition for University-purpose education abroad travel within this policy;</li> <li>meets the definition for &ldquo;Organizing&rdquo; a program within this policy;</li> <li>some portion of the activity takes place outside of the continental United States, Alaska, or Hawaii;</li> <li>has a defined start and end date;</li> <li>has multiple student participants;</li> <li>frequently engages participants onsite in group activities that share common learning or experience outcomes; and</li> <li>participants are not pre-selected but are able to apply to participate (subject to defined eligibility requirements).</li> </ul> </dd> <dt>Faculty and Staff</dt> <dd>Full and part-time faculty, including adjunct faculty and staff employees at the University. Graduate assistantship appointments and other appointments that require student status are not considered employees for the purpose of this policy. Where faculty and staff are also taking classes, they are faculty/staff when traveling for work and a student when traveling for education/coursework.</dd> <dt>International Travel</dt> <dd>Travel to any country (including Mexico and Canada) or territory outside the continental U.S. (such as American Samoa, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, the U.S. Virgin Islands, and Wake Island) is considered international travel for purposes of this policy and CISI insurance.&nbsp; Travel to Alaska and Hawaii is not considered international travel.</dd> <dt>International Travel Risk Assessment and Advisory Committee (ITRAAC)</dt> <dd>Committee responsible for reviewing all proposed student travel to USDOS Level 3 or 4 Travel Advisory locations and other locations that pose a specific health, safety, or security concern as indicated by authorities other than the U.S. Department of State, such as the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), and University of Minnesota authorities. Committee has University-wide jurisdiction and its decisions apply uniformly to all campuses. Composed of the Associate Vice President and Dean for International Programs (Chair), the General Counsel, the Associate Dean of Graduate Education, and the Vice President for Health Sciences (officials may delegate their responsibilities to others within their areas of authority and consult other administrators, faculty, and experts as they choose). The Dean of the School of Public Health will serve on the committee whenever a decision is being considered to cancel or suspend an education abroad opportunity for public health reasons.</dd> <dt>Non-University-Purpose Travel</dt> <dd>Travel that is not related to the University in any way. This means travel that is not in support of University business, programs, or education and for which the University assumes no control or responsibility, and therefore this policy does not apply. Examples include: <ul> <li>Registered Student Organization travel (see definition below) that is not otherwise funded or supported by the University (see University-Purpose Education Abroad Travel above);</li> <li>Personal travel such as vacation;</li> <li>Personal travel before or after a University/education abroad activity.</li> </ul> Students traveling abroad for University purposes are held to this policy within the dates of their activity. Thus, any weekend or overnight travel taken during the University-purpose activity dates is subject to this policy. </dd> <dt>Program Leader</dt> <dd>Designated individual who oversees education abroad program and is physically present on-site for the duration of the program. &nbsp;Every program must have at least one program leader who is a University of Minnesota faculty or staff member. Undergraduate students may not serve in the role of program leader.</dd> <dt>Registered Student Organization (RSO)</dt> <dd>A voluntary association comprised primarily of students that does not have a direct relationship to the University. Registered Student Organizations (RSOs) are independent and autonomous from the University and are responsible for managing their own affairs. RSOs are not units or agents of the University, and they should not represent themselves as such. Events and activities conducted by RSOs are not considered University sponsored under this policy. RSOs will comply with all policies and procedures for RSOs, as identified within student-group and University policies.</dd> <dt>Sponsored or Affiliated Programs through Education Abroad Offices</dt> <dd>Sponsored programs are study abroad experiences developed, administered, and evaluated by an education abroad office. Affiliated programs are administered by other institutions/organizations and approved by the University (students will receive support and services from the education abroad office, and credits will be posted as resident credit).</dd> <dt>Students</dt> <dd>Any undergraduate, graduate, or professional student enrolled in a degree program, credit bearing non-degree program, professional certificate, or executive education program at the University (including residents and fellows). Students traveling as part of assigned duties within an assistantship are considered students and not employees for the purpose of this policy.</dd> <dt>Unit</dt> <dd>A campus, college, department, program, research center, institute, business center, office, or other operating unit.</dd> <dt>Unit-Notified Travel</dt> <dd>Student education abroad travel that resulted from notification by a University faculty or staff member. Notification consists of sharing existing information about an opportunity or potential opportunity abroad that is not organized by or affiliated with the University of Minnesota. Notification requires disclaimer language found in this policy and should not specifically recommend the opportunity.</dd> <dt>Unit-Supported Travel</dt> <dd>Student education abroad travel supported by a University unit by encouraging, guiding, or enabling (through financial support, guaranteeing of credit, degree requirement fulfillment, or signing of forms or materials) the participation in an opportunity abroad that is not organized by the University of Minnesota. Units are required only to notify students of the student requirements in this policy.</dd> <dt>Unit-Promoted Travel</dt> <dd>Student education abroad travel promoted by a unit through the distribution and/or creation of specialized print, web, and other materials that contain information about a University of Minnesota affiliated opportunity or potential opportunity abroad that is not organized by the University of Minnesota where the intent is to encourage participation in that opportunity. <em>Attaching the notification disclaimer to an existing communication piece does not mean the piece is being promoted.</em></dd> <dt>Unit-Organized Travel</dt> <dd>Student education abroad organized by a University of Minnesota unit. The unit created, developed, or maintained an opportunity abroad and the opportunity would not exist without such organization.&nbsp; <u>Examples of activities include, but are not limited to, developing an application or application criteria, setting up exchange criteria, pricing an opportunity, or booking ravel or on-site logistics on behalf of the student(s). </u>Units are required to comply with the Procedure: Preparing for Student Travel and Education Abroad (Units) and, for all undergraduate student travel abroad, work through one of the University&rsquo;s education abroad offices.</dd> <dt>U.S. Department of State (USDOS) Travel Advisories</dt> <dd> The USDOS has issued Travel Advisory Levels for all locations outside the United States. There are two types of Travel Advisories: <ul> <li><a href="http://global.umn.edu/travel/approval/travel_advisories.html"><strong>Country-wide Travel Advisories</strong></a>&ndash; each country in the world has a designated advisory level from 1 (Exercise Normal Precautions) to 4 (Do Not Travel).</li> <li><a href="http://global.umn.edu/travel/approval/travel_advisories.html"><strong>Regional Travel Advisories</strong></a>&ndash; select countries have within-country advisories that pertain to localities or sub-sections where higher levels of vigilance are recommended.</li> </ul> Level 3 or 4 Travel Advisories are issued when long-term, protracted conditions make a country dangerous or unstable and lead the State Department to recommend that Americans avoid or consider the risk of travel to that country or location. They are also issued when the U.S. Government's ability to assist American citizens is constrained due to the closure of an embassy or consulate or because of a drawdown of its staff. See list of all Travel Advisories at&nbsp;https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html. </dd> </dl></div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/5" hreflang="en">SCEP</a></div> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> <div class="field__item"><a href="/taxonomy/term/16" hreflang="en">AF&amp;T</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/290" hreflang="en">mcqua004</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-above"> <div class="field__label">Revision Description for Review/Update Page</div> <div class="field__item"><p>Comprehensive Review. Major revision.</p> <p>1. Adds four definitions of the level of program facilitation (notify, support, promote, organize) including requirements of units pending their level of support.<br>2. Includes an undergraduate requirement of working through an education abroad office that the requirements only to for-credit programs.<br>3. Requirements units organizing education abroad opportunities to implement a travel tracking system for students doing independent travel during program dates.<br>4. Specifies that program leaders must receive health and safety training within 12 months of the start of their program (which has already been the standard practice.)<br>5. Defines the use of the Travel Registry for students not working through an education abroad office.<br>6. Updates the term label from Travel Warning language to Travel Advisory language.</p></div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">EDABROAD</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl> <dt>Associate Vice President and Dean for International Programs</dt> <dd>Promote the global dimensions of teaching, research, and engagement across all colleges and campuses of the University. Chair the International Travel Risk Assessment and Advisory Committee (ITRAAC).</dd> <dt>Director of International Health, Safety, and Compliance, GPS Alliance</dt> <dd>Provide background information on specific health and safety risks and participate in the decision whether to cancel or suspend education abroad opportunities. Call a meeting of the International Travel Risk Assessment and Advisory Committee (ITRAAC). Notify unit and/or program directors when an educational opportunity has been suspended or canceled by the committee and when ITRAAC approves applications to travel to a USDOS Level 3 or 4 Travel Advisory location or other locations that pose a specific health, safety, or security concern as indicated by authorities other than the U.S. Department of State, such as the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), and University of Minnesota authorities. A member of the Director's staff will provide assistance to ITRAAC applicants and facilitate ITRAAC reviews of applications.</dd> <dt>Education Abroad Offices</dt> <dd>Ensure compliance with University policy for all programs and activities they support. Serve as a resource to units, faculty, and staff planning international activities.</dd> <dt>The Following are the Education Abroad Offices:</dt> <dd> <ul> <li><em><a href="http://carlsonschool.umn.edu/faculty-research/carlson-global-institute">Carlson School of Management Global Institute</a></em></li> <li><em><a href="http://www1.crk.umn.edu/learningabroad/">Crookston Learning Abroad Office</a></em></li> <li><em><a href="http://www.d.umn.edu/ieo/">Duluth International Programs and Services</a></em></li> <li><em><a href="http://www.morris.umn.edu/ACE/studyabroad/">Morris Academic Center for Enrichment</a></em></li> <li><em><a href="http://www.umabroad.umn.edu/">Twin Cities' Learning Abroad Center</a></em></li> </ul> </dd> <dt>Export Controls Officer and Designated Cuba Representative</dt> <dd>Review and approve proposed student travel to embargoed countries and work with travelers to apply for any licenses needed for U.S. citizens to travel to Cuba. Advise on any restrictions that may apply during travel to embargoed countries.</dd> <dt>Faculty, Staff, and Units Supporting, Promoting, or Organizing Student Travel Abroad</dt> <dd>Ensure compliance with University policy before and during organizing or promoting travel or leading student travel abroad.</dd> <dt>International Travel Risk Assessment and Advisory Committee (ITRAAC)</dt> <dd>Determine when to cancel or suspend education abroad opportunities because of significant health or safety risks to students at any time. In the members' absence, appoint alternates to serve on the ITRAAC. Make exceptions to suspension of education abroad opportunities and approve applications for travel to USDOS Level 3 or 4 Travel Advisory locations or other locations that pose a specific health, safety, or security concern as indicated by authorities other than the U.S. Department of State, such as the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian or Canadian authorities), and University of Minnesota authorities on a case-by-case basis.</dd> <dt>Office of General Counsel (OGC)</dt> <dd>Create and approve the student release and waiver. Serve on the International Travel Risk Assessment and Advisory Committee (ITRAAC). Work with the International Health, Safety, and Compliance Director to review mandatory health and safety orientation, assist faculty and staff with related questions and resources while abroad.</dd> <dt>Office of Risk Management and Insurance (ORM)</dt> <dd>Regularly review and approve the University's mandatory international travel, health, and security insurance. Work with the International Health, Safety, and Compliance Director to review mandatory health and safety orientation and assist faculty and staff with related questions and resources while abroad.</dd> <dt>Purchasing/Travel Services</dt> <dd>Advise University faculty and staff on appropriate contracting procedures for activities involving travel or purchasing. Assists those traveling for University purposes on a variety of travel items. Ensure the integrity, accountability, and efficiency of purchasing processes.</dd> <dt>Students</dt> <dd>Complete the requirements detailed in this policy and procedures before departure on international travel. Take independent measures to promote one's own safety, the safety of fellow travelers, and the safety of the broader University community including consulting with experts on the region of travel, as appropriate. Abide by the University Student Code of Conduct while abroad.</dd> <dt>24/7 Emergency Contacts</dt> <dd>Be available to support the traveler 24/7 during their education abroad opportunity and collaborate with and report all traveler health and safety incidents to the International Health, Safety, and Compliance (IHSC) team. More details can be found at: http://global.umn.edu/travel/emergency/24_7_contact.html</dd> </dl></div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><h3>Board of Regents Policies</h3> <ul> <li><a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_international_education_research_and_outreach.pdf">International Education, Research and Outreach</a></li> <li><a href="https://regents.umn.edu/sites/regents.umn.edu/files/2019-09/policy_student_conduct_code.pdf">Student Conduct Code</a></li> </ul> <h3>Administrative Policies</h3> <ul> <li><a href="https://policy.umn.edu/research/exportcontrols">Export Controls</a></li> <li><a href="https://policy.umn.edu/education/readmissionloa">Leave of Absence and Readmission for Undergraduates: Twin Cities, Crookston, Morris, Rochester</a></li> <li><a href="https://policy.umn.edu/education/gradstudentleave">Leave of Absence and Reinstatement from a Leave: Graduate Students</a></li> <li><a href="https://policy.umn.edu/finance/professionalservice">Purchasing a Professional Service</a></li> <li><a href="https://policy.umn.edu/finance/travel">Traveling on University Business</a></li> </ul> <h3>Other Policies</h3> <ul> <li><a href="http://global.umn.edu/travel/documents/student_conduct_abroad_policy.pdf">Student Conduct Code for Education Abroad</a></li> <li><a href="https://policy.umn.edu/hr/sexharassassault">Sexual Harassment, Sexual Assault, Stalking, and Relationship Violence</a></li> </ul> <h3>Related Websites</h3> <ul> <li><a href="http://global.umn.edu/">Global Programs and Strategy Alliance</a></li> <li><a href="http://www.cdc.gov/travel">Centers for Disease Control</a>(CDC)</li> <li><a href="http://www.osac.gov/">Overseas Security Advisory Counsel</a>(OSAC)</li> <li><a href="https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/">U.S. Department of State - Travel Advisories</a></li> <li><a href="http://www.who.int/en/">World Health Organization</a> (WHO)</li> </ul></div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl> <dt>Amended:</dt> <dd>June 2019 - Comprehensive Review. Major revision. <p>1. Adds four definitions of the level of program facilitation (notify, support, promote, organize) including requirements of units pending their level of support.<br>2. Includes an undergraduate requirement of working through an education abroad office that the requirements only to for-credit programs.<br>3. Requirements units organizing education abroad opportunities to implement a travel tracking system for students doing independent travel during program dates.<br>4. Specifies that program leaders must receive health and safety training within 12 months of the start of their program (which has already been the standard practice.)<br>5. Defines the use of the Travel Registry for students not working through an education abroad office.<br>6. Updates the term label from Travel Warning language to Travel Advisory language.</p> <dt>Amended:</dt> <dd>October 2014 - 1. Adds the involvement of the collegiate dean(s) in any situation where ITRAAC is considering a rejection (or request to delay travel) of an application submitted by a graduate student. 2. Explicitly notes the role of the Vice President for Academic Affairs when consensus cannot be reached. 3. Standardizes processes carried out the education abroad offices across the University system. 4. Clarifies the pre-travel and program planning requirements for units and students. 5. Adds a new requirement that units may not promote or organize an education abroad opportunity for undergraduates unless they work through an education abroad office. Title changed from&nbsp;<em>Education Abroad Opportunities: Addressing Health and Safety Risks</em>&nbsp;to&nbsp;<em>Student Travel and Education Abroad: Health and Safety</em></dd> <dt>Amended:</dt> <dd>January 2009 - Statement and Responsibilities clarified, Updated Contacts section, Updated procedures, and added Appendix: International Insurance Eligibility Requirements.</dd> <dt>Amended:</dt> <dd>January 2007 - Statement, definitions and responsibilities and procedures rewritten.</dd> <dt>Effective:</dt> <dd>February 2004</dd> <dt>Policy published publicly</dt> <dd>April 2005</dd> </dl></div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2019-04-23T12:00:00Z" class="datetime">Tue, 04/23/2019 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2023-04-23T12:00:00Z" class="datetime">Sun, 04/23/2023 - 12:00</time> </div> </div> <div class="field field--name-field-senate-involvement field--type-list-string field--label-above"> <div class="field__label">Senate Involvement</div> <div class="field__items"> <div class="field__item">St Senate (info)</div> </div> </div> <div class="field field--name-field-policy-related-forms field--type-entity-reference field--label-above"> <div class="field__label">Policy Related Forms</div> <div class="field__items"> <div class="field__item"><a href="/Forms/um-1895" hreflang="en">Notification of Travel During Education Abroad Program</a></div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9547</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">282496</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Tue, 04/23/2019 - 00:00</div> </div> Thu, 11 Dec 2014 06:00:00 +0000 oitadmin 1771 at https://policy.umn.edu Using Email as Official Student Communication https://policy.umn.edu/education/email <span class="field field--name-title field--type-string field--label-hidden">Using Email as Official Student Communication</span> <span class="field field--name-uid field--type-entity-reference field--label-hidden"><a title="View user profile." href="/user/1" lang="" about="/user/1" typeof="schema:Person" property="schema:name" datatype="" class="username">oitadmin</a></span> <span class="field field--name-created field--type-created field--label-hidden">Thu, 12/18/2014 - 00:00</span> <div class="field field--name-field-category field--type-entity-reference field--label-above"> <div class="field__label">Category</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/66" hreflang="en">Student Life</a></div> </div> </div> <section class="field field--name-field-comments field--type-comment field--label-above comment-wrapper"> <h2 class="title comment-form__title">Add new comment</h2> <drupal-render-placeholder callback="comment.lazy_builders:renderForm" arguments="0=node&amp;1=1774&amp;2=field_comments&amp;3=policy_comment" token="KbDSzYDjMWBdInctcn1UrSrREdzktr1iqH8rXI2pDnc"></drupal-render-placeholder> </section> <div class="field field--name-field-owner field--type-entity-reference field--label-above"> <div class="field__label">Owner</div> <div class="field__items"> <div class="field__item"><a href="/user/308" hreflang="en">tidball</a></div> </div> </div> <div class="field field--name-field-urlcategory field--type-list-string field--label-above"> <div class="field__label">urlcategory</div> <div class="field__item">Education</div> </div> <div class="field field--name-field-path-slug field--type-string field--label-above"> <div class="field__label">Path slug</div> <div class="field__item">EMAIL</div> </div> <div class="field field--name-field-sme field--type-entity-reference field--label-above"> <div class="field__label">Primary Contact</div> <div class="field__items"> <div class="field__item"><a href="/user/80" hreflang="en">Contact</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-revisiondescription field--type-text-long field--label-above"> <div class="field__label">Revision Description</div> <div class="field__item"><p>Removed Susan Van Voorhis as responsible officer and owner and replaced with Stacey Tidball.</p> </div> </div> <div class="field field--name-field-subtype field--type-list-string field--label-above"> <div class="field__label">SubType</div> <div class="field__item">Administrative Policy</div> </div> <div class="clearfix text-formatted field field--name-field-faq field--type-text-long field--label-above"> <div class="field__label">FAQ</div> <div class="field__item"><ol> <li><strong>Are other forms of communication (e.g., social media, texting, or websites) considered official communications?</strong> <p>While the content found in these forms of communication should match information included in emails sent to students, the email is considered the official information.</p> </li> <li><strong>Can faculty or staff use an alternative email address for students?</strong> <p>In order to be certain that private student information is secure, any messages that contain private student data need to be sent to the student’s umn.edu email account, which meets the security and authentication standards. Similarly, staff and faculty should use their umn.edu accounts for business purposes.</p> </li> <li><strong>May students forward their umn.edu email to another email address?</strong> <p>Yes. However, students are still responsible for the official communications sent to their University email account and should be aware that email forwarding could cause information to be missed due to spam filtering or other forwarding issues.&nbsp;</p> </li> </ol> </div> </div> <div class="field field--name-field-daterevised field--type-datetime field--label-above"> <div class="field__label">Last Revised</div> <div class="field__item"><time datetime="2019-01-02T12:00:00Z" class="datetime">Wed, 01/02/2019 - 12:00</time> </div> </div> <div class="field field--name-field-dateeffective field--type-datetime field--label-above"> <div class="field__label">Effective Date</div> <div class="field__item"><time datetime="2001-09-01T12:00:00Z" class="datetime">Sat, 09/01/2001 - 12:00</time> </div> </div> <div class="clearfix text-formatted field field--name-field-policystatement field--type-text-long field--label-above"> <div class="field__label">Policy Statement</div> <div class="field__item"><p>The University provides students with an email account upon matriculation to the institution. This account is free of charge and remains available at minimum while &nbsp;the student is enrolled &nbsp;or is active in their degree program.</p> <p>The University-assigned student email account is the University's official means of communication with all students. Students are responsible for all official information sent to their University-assigned email account. If a student chooses to forward messages to another account, the student is still responsible for all information, including attachments.</p> </div> </div> <div class="clearfix text-formatted field field--name-field-policyreason field--type-text-long field--label-above"> <div class="field__label">Reason for Policy</div> <div class="field__item"><p>Email is the primary method of communication between students and the University. It is imperative that students understand that information will be communicated to them via their University-assigned email account while they are students. New students are informed that their University-assigned email account is the primary means of communication from the University community and that they will be held responsible for the information in the email.</p> </div> </div> <div class="clearfix text-formatted field field--name-field-policycontacts field--type-text-long field--label-above"> <div class="field__label">Contacts</div> <div class="field__item"><div class="tablewrapper"> <table> <thead> <tr> <th scope="col">Subject</th> <th scope="col">Contact</th> <th scope="col">Phone</th> <th scope="col">Email</th> </tr> </thead> <tbody> <tr> <th scope="row"><strong>Policy Information</strong></th> <td><strong>Stacey Tidball</strong></td> <td><strong>612-626-0075</strong></td> <td><strong>tidball@umn.edu</strong></td> </tr> <tr> <th scope="row">Twin Cities</th> <td>Stacey Tidball</td> <td>612-626-0075</td> <td>tidball@umn.edu</td> </tr> <tr> <th scope="row">Crookston</th> <td><a href="http://www.umn.edu/lookup?SET_INSTITUTION=UMNTC&amp;UID=jtangqui">Jason Tangquist</a></td> <td>218-281-8424</td> <td>jtangqui@crk.umn.edu</td> </tr> <tr> <th scope="row">Duluth</th> <td>Carla Boyd</td> <td>218-726-8795</td> <td>cboyd@d.umn.edu</td> </tr> <tr> <th scope="row">Morris</th> <td><a href="http://www.umn.edu/lookup?UID=mull0262">Marcus Muller</a></td> <td>320-589-6011</td> <td>mull0262@umn.edu</td> </tr> <tr> <th scope="row">Rochester</th> <td><a href="http://www.umn.edu/lookup?UID=douglasd">Diane Douglas</a></td> <td>507-258-8008</td> <td>douglasd@r.umn.edu</td> </tr> </tbody> </table> </div> </div> </div> <div class="clearfix text-formatted field field--name-field-policydefinitions field--type-text-long field--label-above"> <div class="field__label">Definitions</div> <div class="field__item"><dl> <dt>Student</dt> <dd>Any undergraduate, graduate or professional student. Student status starts upon matriculation.</dd> <dt>Matriculation</dt> <dd>The time when a student has met all conditions to enroll such as submitting any required deposits or final transcripts.</dd> </dl> </div> </div> <div class="field field--name-field-committee-review field--type-entity-reference field--label-above"> <div class="field__label">Committee Involvement</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/15" hreflang="en">SCSA</a></div> </div> </div> <div class="field field--name-field-policy-responsible-executi field--type-entity-reference field--label-above"> <div class="field__label">Senior Leader</div> <div class="field__items"> <div class="field__item"><a href="/user/74" hreflang="en">provost</a></div> </div> </div> <div class="field field--name-field-policy-responsible-officer field--type-entity-reference field--label-above"> <div class="field__label">Responsible Officer</div> <div class="field__items"> <div class="field__item"><a href="/user/308" hreflang="en">tidball</a></div> </div> </div> <div class="clearfix text-formatted field field--name-field-description field--type-text-long field--label-above"> <div class="field__label">Revision Description for Review/Update Page</div> <div class="field__item"><p>Comprehensive Review: Changes to clarify language about the reason for the policy and language about when this policy applies (timing of when the email account is available, when students should expect this account to be used.)&nbsp;</p> </div> </div> <div class="field field--name-field-ucmcontentid field--type-string field--label-above"> <div class="field__label">UCMContentID</div> <div class="field__item">EMAIL</div> </div> <div class="clearfix text-formatted field field--name-field-policyresponsibilities field--type-text-long field--label-above"> <div class="field__label">Responsibilities</div> <div class="field__item"><dl> <dt>Faculty and staff</dt> <dd>Communicate information to students via email with sufficient time for the student to act upon/respond to the information included in the message.</dd> <dt>Student</dt> <dd>Routinely check assigned University of Minnesota email account to review relevant information.</dd> <dt>Registrars on each campus</dt> <dd>Maintain policy. Respond to student requests.</dd> </dl> </div> </div> <div class="clearfix text-formatted field field--name-field-policyrelatedinformation field--type-text-long field--label-above"> <div class="field__label">Related Information</div> <div class="field__item"><ul> <li>Administrative Policy: <em><a href="/it/itresources">Acceptable Use of Information Technology Resources</a></em></li> <li>Administrative Policy: <a href="/it/webaccess"><em>Accessibility of Information Technology</em></a></li> <li><em><a href="https://www.umn.edu/initiate">Internet Account Initiation</a></em></li> <li><a href="https://it.umn.edu/services-technologies/how-tos/account-end-life-reference-guides">Account End of Life Reference Guides</a></li> </ul> </div> </div> <div class="clearfix text-formatted field field--name-field-policyhistory field--type-text-long field--label-above"> <div class="field__label">History</div> <div class="field__item"><dl> <dt>Amended:</dt> <dd>January 2018 - Comprehensive Review: Changes to clarify language about the reason for the policy and language about when this policy applies (timing of when the email account is available, when students should expect this account to be used.)</dd> <dt>Amended:</dt> <dd>December 2013 - Comprehensive review, minor revision. Improves the clarity of the policy by minor adjustments to the language and a new FAQ.</dd> <dt>Amended:</dt> <dd>April 2008 - This policy now applies University Wide, rather than to the Twin Cities Campus Only.</dd> <dt>Effective:</dt> <dd>September 2001</dd> </dl> </div> </div> <div class="field field--name-field-date-comp-review field--type-datetime field--label-above"> <div class="field__label">Date Comp Review</div> <div class="field__items"> <div class="field__item"><time datetime="2019-01-02T12:00:00Z" class="datetime">Wed, 01/02/2019 - 12:00</time> </div> </div> </div> <div class="field field--name-field-date-comp-review-due field--type-datetime field--label-above"> <div class="field__label">Date Comp Review Due</div> <div class="field__item"><time datetime="2023-01-02T12:00:00Z" class="datetime">Mon, 01/02/2023 - 12:00</time> </div> </div> <div class="field field--name-field-senate-involvement field--type-list-string field--label-above"> <div class="field__label">Senate Involvement</div> <div class="field__items"> <div class="field__item">St Senate (info)</div> </div> </div> <div class="field field--name-field-d7-nid field--type-integer field--label-above"> <div class="field__label">D7 NID</div> <div class="field__item">9550</div> </div> <div class="field field--name-field-d7-vid field--type-integer field--label-above"> <div class="field__label">D7 VID</div> <div class="field__item">232846</div> </div> <div class="field field--name-field-date-comp-review-stamp field--type-timestamp field--label-above"> <div class="field__label">Date of Comprehensive Review - Time Stamp</div> <div class="field__item">Wed, 01/02/2019 - 00:00</div> </div> Thu, 18 Dec 2014 06:00:00 +0000 oitadmin 1774 at https://policy.umn.edu https://policy.umn.edu/education/email#comments